Statement of Work - USP LEE 25Z1AA9 - Retube Boiler Approved 11-27-24.pdf

STATEMENT OF WORK

/GENERAL CODITIONS

USP LEE B&F Project#

25Z1AA9

Retube Boiler

I. SPECIFICATIONS

A. Introduction

The Federal Bureau of Prisons (FBOP), United States Penitentiary (USP) Lee County, located at Hickory Flats Road, Pennington Gap, VA 24277 intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals to remove and replace all 231 boiler tubes for boiler # 2 located at the institutional Powerhouse located on the grounds of the United States Penitentiary LEE in accordance with this SOW. The supplier is responsible for compliance with all applicable codes, regulations, and manufacturers’ recommendations.

B. Background

USP LEE is a high security penitentiary, which houses approximately 1536 inmates and a low security satellite prison camp that housing approximately 130 inmates. The prison began receiving inmates in January 2001. The institution is currently in need of the total replacement of all 231 boiler tubes for boiler # 2.

C. Objectives

Upon completion of the installation, USP LEE’s objective is to have a fully functioning, non-leaking, and hydrostatically tested boiler. Pressure vessel to be Board Certified.

D. Scope of Work

The equipment in need of repairs is a Cleaver Brooks boiler, model # FLX-200-1200-160HW Serial # BT6784. This boiler is known and referred to as boiler #2. Contractor to provide complete boiler retube on the FLX boiler specified.

• The boiler tubes are to be Cleaver Brooks 1-1/2” OD x .095 SA178A. Qty: 231 tubes. Tubes must meet OEM specs at a minimum.

• Contractor to disengage power from the main breaker, close all gas valves and perform lock out/tag out per NFPA-70E procedures.

• Contractor to test boiler for any gas leaks before the initiation of any work.

• Contractor shall remove the boiler side panels; this includes insulation. Contractor to expose all boiler tubes and remove all boiler tubes.

• Contractor to inspect the interior of the boiler after tubes have been removed. USP LEE personnel will assist contractor in inspecting for any damages prior to the new tubes being installed. USP LEE personnel will grant the contractor permission to continue the assigned work after their satisfied inspection.

• Contractor to install all new tubes in the correct orientation and order per manufacturer.

• Contractor to perform hydrostatic testing upon successful tubes re-installation.

• Contractor to re-install existing insulation utilizing per manufacturer specifications.

• Contractor to re-install boiler sides with new gasket material from the manufacturer.

• Contractor to repair any broken studs throughout the repair.

• Contractor is responsible for the completion of the necessary paperwork to ensure the boiler pressure vessel is certified per National Boiler Code. A National Board R Certificate plate shall be affixed to the boiler skin upon completion.

E. QUALITY ASSURANCE

• Installer Qualifications: Personnel shall be trained and certified by manufacturer for installation of equipment required for this Project, and shall meet federal, local, and state code requirements.

Certifications must be verified in writing and submitted to the COR.

• Installer/Contractor to perform hydrostatic testing of the boiler once re-tubing has been completed. This testing will be to the completion and approval on the COR

F. Information & Closeout requirements:

The contractor shall provide the following items at a minimum:

• All installed product manufacturer data sheets, O&M manuals, drawings & specifications (if applicable)

• All warranty documentation. (Equipment and manufacturing workmanship are warranted against defects for one (1) year after installation.)

• Installation documentation, hydrostatic test results.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

G. Work Hours:

Delivery of the equipment shall be pre-arranged with the COR and may take place between the hours of 8:00 AM – 3:00 PM, Monday – Friday, excluding federal holidays.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines. Contractor should plan for time necessary for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

The Contractor is responsible to provide their own means of loading and unloading materials and equipment in a paved location outside the secured perimeter fence, to be identified by the COR.

H. Security Clearance:

The Contractor shall provide to the COR all necessary security clearance documents for all personnel accessing institution property, as stated above. Security clearance documents will only be accepted from the Prime Contractor. If submitted by a sub-contractor, they will be rejected. It is the Prime Contractor’s responsibility to review security clearance submissions to ensure they are complete.

In the event a Contractor or subcontractor employee cannot pass the security clearance process, it is the Contractor’s responsibility to provide another candidate. By law the BOP cannot, and will not, release any information to the contractor concerning the reason a person was denied security clearance.

I. Safety and Personal Protective Equipment:

All Contractor personnel shall have and wear the required personal protective equipment (PPE) prescribed by industry standards while on the job site. It is the responsibility of the Contractor to provide all PPE. All ladders regardless of the size shall be stored and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure that he or she can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box.

J. Additional Considerations:

1. Contractors will NOT be allowed to bring cell phones, cameras or two-way pagers into the secure institution. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos.

2. Contractor will be permitted to wear jeans in the institution, however, shorts, green or khaki-color clothing will not be allowed. Clothing will be proper and suitable for the services to be provided.

3. On Federal property, smoking is only allowed in outdoor designated areas. This policy will be strictly enforced.

4. This project will performed at the Institutional Powerhouse building which is located outside of the secure confines of the institution.

5. Parking access will be provided at the main boiler room door for ease of access.