155-20190201150254.pdf

PHS WLSS PROJECT

BID #248

E‐Rate 470 # 190021036

Background

The Pearl Public School District is a premier school district in the heart of Mississippi. Its stakeholders include over 4000 students and their families, 530+ employees and the City of Pearl. Pearl School District is the pride of the community it serves and is consistently setting the bar for educational excellence.

Pearl Public School District recognizes that to continue its tradition of excellence, it must adapt to current technology trends to continue to offer its stakeholders a best of breed education. This recognition includes the need to assess its network systems, and upgrade as necessary, to provide a reliable network infrastructure for the variety of education platforms it must support. The purpose of this bid is to seek bids for updated wireless access points, to expand network services at Pearl High School.

Contact Information

All questions should be directed to Kevin W. Knuckles, Director of Technology. Mr. Knuckles may be contacted using the following contact information:

Phone: 601.933.9003

E‐Mail: kknuckles@pearl.k12.ms.us

Questions that do not require a full addendum will be repeated and answered to all vendors.

Addendums

If any addendums are needed they will be issued by the technology department. Each addendum will be numbered as follows:

PHS INFRASTRUCTURE PROJECT :: PPSD BID #248 :: ADDENDUM #N

All qualified vendors will receive the addendum via e‐mail. It is responsibility of the vendor to ensure they have all addendums before they submit their bid.

Site Visit

A site visit is not necessary, as this project is for equipment only.

Vendor Qualifications

ALL vendors are required to meet the following requirements:

Have a valid E‐Rate SPIN number Must be authorized to sell proposed equipment by the equipment manufacturer of the products they represent. (Documentation should be included to show this authorization)

Funding/Financing

Vendors should be aware that this project will be applied for funding support through the E‐Rate Program, and is wholly contingent upon the district receiving E‐Rate Funding support. No items will be purchased until the district receives notice of e‐rate funding. Should the E‐Rate program determine that funding will be committed to this project, vendors agree to bill the district its discounted portion only.

Vendors must bill USAC E‐Rate program separately for the remainder of the project cost. Vendors agree to this process by submitting a bid. The district reserves the right to reject this bid at a later time, depending on funding availability.

Mississippi Reverse Auction Law

This bid is being conducted using an exemption to the reverse auction law and is not subject to the reverse auction process. See ‘Bid Submission’ section regarding electronic submittal.

Bid Submission

Sealed bids must be submitted via hand delivery, postal service, or package service no later than 2:00 on March 1st, 2019 to the following address:

Pearl Public School District

RE: BID #248

3375 HWY 80 E

Pearl, MS 39208

Bids received after this time will be discarded. It is the vendor’s responsibility to ensure their bid has been received by the appropriate time. It is recommended, for those mailing in via postal or package delivery services, that signatures are required upon delivery.

Electronic Submission

Those vendors wishing to utilize electronic submission may do so via secure upload to OneDrive.

Vendors shall contact Beth Ditto, bditto@pearl.k12.ms.us , 601.932.7921, to get a secure folder invitation. Vendors will be allowed to upload their bid response to that location.

ALL Bid packets, electronic or otherwise, MUST include the following documents:

Vendor Contact Sheet (Listed as Attachment A) Documentation/Proof of Met Qualifications listed in section ‘Vendor Qualifications’

Vendor Bid

Any bid packet without all documents may be rejected.

The Pearl Public School District Board of Trustees reserves the right to reject all bids.

Public Bid Opening

A public bid opening will be held at the Pearl Public School District Central Office Complex, 3375 HWY 80 E, Pearl MS 39208, at 2:00 PM, March 1st. Vendors are not required to attend the bid opening in order to be awarded the bid. The lowest bid will be recommended to the Pearl Public School District’s Board of Trustees at their regularly scheduled meeting in March 2019.

Equipment Listing – Wired Infrastructure Components

The following specifications are a guideline. Vendors may bid compatible/similar equipment, but must provide comparison data to show compatibility. Similar products may have some features/options built on/integrated with the product.

CLOUD BASED SOLUTIONS WILL NOT BE ACCEPTED. THERE MUST BE AN ON‐PREMISE CONTROLLER.

Equipment Listing – Wireless Infrastructure Components

The Pearl Public School District already as a wireless network infrastructure in place. All products proposed should be:

Cisco 2802i Access Points, Cisco P/N AIR‐AP2802I‐AK9, or equivalent.

Cisco 5520 Wireless Lan Controller, Cisco P/N AIR‐CT5520‐50‐K9 supporting 50 Access Points, or equivalent Appropriate Adder Licenses for existing wireless infrastructure component: Cisco Wireless LAN

Controller o 5‐Pack Adder License Cisco P/N L‐LIC‐CT5520‐5A

Cisco 10G SFP, Cisco P/N SFP‐10G‐SR, or equivalent

SITE SPECIFIC EQUIPMENT NEEDS

Pearl High School

Item QTY Access Points 75 SFP Module 2 Wireless Lan Controller 1 Wireless LAN Controller License (5‐pack)

Attachment A

Vendor Contact Sheet

Company Name

Company Address

Company E‐Rate

SPIN#

Representative Name

E‐Mail Address

Telephone #

By signing below, the vendor acknowledges that the prices listed in this bid packet are being bid for the PPSD Wireless Network Expansion Project. The vendor also acknowledges and understands that portions of this project may be funded from E‐Rate funds and is subject to funding availability.

Printed Name Title

SIGNED

Attachment B

Simplified Bid Sheet

Vendors may submit a standard quotation for EACH location rather than using the simplified bid sheet.

They must contain the location information for which the quote is for and it must include a total for each site. Regardless of method, vendors must fill in the total price, for the entire, E‐rate Eligible portion of the project below.

Proposed Total Price of E‐Rate Eligible Components:

(This is the total of ALL Sites Combined)

Pearl High School Alternate Quote Method Used?

Manufacturer P/N Description

(Please include manufacturer Name)

QTY

Unit Price Each

Extended Price

TOTAL for This Site: