152-60-15 D1 Street Sweeper Rental Rev5 2025June.docx

Specification No. 152-60-15 D1 Rental

Specification No. 152-60-15D1

Specifications for Self-propelled, Dual Engine, Mechanical, Street Sweeper Rental

State of Illinois Department of Transportation Bureau of Business Services

Specifications for a Self-propelled, Dual Engine, Mechanical, Street Sweeper Rental June 2025

This specification covers a dual engine, self-propelled, 4-wheel, mechanical, broom type unit with elevating dirt hopper. It shall be the manufacturer's latest model, of current design, latest production, and shall be complete in all parts. The sweeper must comply with all state and federal safety standards.

Requirements of the Bidders:

All bidders are expected to quote upon a manufacturer's latest current production sweeper complete with all standard equipment plus any optional or special equipment required meeting the following specifications. Optional equipment when called for in the specification to be included in the quoted unit price. All necessary accessories and attachments shall be mounted on the truck when delivered and as described in the attached specifications. Deviations from these requirements in efforts to obtain extremely low prices will not be acceptable. Equipment proposed meet the requirements specified below.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with This Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder to submit authorized dealer letter upon request.

Serviceability:

If any equipment fails to conform to the rental agreement during the applicable rental period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no additional charge to the Department within 48 hours upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department. The Vendor may provide or perform their warranty service mobile or at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if service or repair(s) are made off-site during the rental period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said guarantees. Failure to provide this service shall result in a “Complaint to Vendor”.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 72 hours of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Chassis Requirements:

The following applies to all rental units:

· New or used unit or a combination of both.

· New and/or Used will be delivered serviced/repaired and ready for operation upon delivery.

· New and/or used units will be subject to “Serviceability” as referenced on page 2.

The sweeper shall feature a dual engine design, mounted on a cab style truck manufacturer’s chassis. All sweeping, dirt collection and handling functions to be accomplished by mechanical means powered by an auxiliary diesel engine or as specified within this document. Air or vacuum sweepers will not be considered as equivalents.

The sweeper shall have a minimum Gross Vehicle Weight Rating of 19,500lbs.

Front Axle:

Power Steering:

Type - Manufacturer's standard.

Rear Axle:

The rear axle shall be component rated for chassis, sweeper at maximum capacity and equipped with dual wheels and tires.

The rear suspension to be tapered leaf spring supported by an air spring system, or full air ride system.

Chassis Diesel Engine:

Manufacturers electronically controlled, turbo-charged, charge air cooled diesel engine.

Component:

Brake System:

Type – Manufacturer’s Heavy-duty.

Effective lining area - As required for GVWR and GAWR ratings.

Emergency Brake:

Type – Manufacturer’s standard for brake system supplied.

The service brakes and emergency brakes shall conform with the brake performance requirements as established by the Federal Motor Vehicle Safety Standards (FMVSS).

Transmission:

Manufacturer’s automatic configured to match the GVWR of the sweeper. The automatic transmission shall provide electronic shift with a minimum of five (5) speeds forward and one (1) speed reverse. Transmission to include an external transmission fluid cooler.

Component:

The sweeper to provide sweeping speeds above and below 12 MPH and be capable of traveling at highway speeds of not less than 60 MPH on level ground when fully loaded.

Selector:

Transmission range selector with lighted position indicator. Indicator must clearly indicate range as listed above.

Operator’s Cab:

Manufacturer's standard all-weather, insulated, pressurized, and sound suppressed.

Operator’s seat(s) to be adjustable, high-back, with adjustable lumbar support.

All necessary controls and gauges required for operation of the unit from either side shall be furnished if dual controlled unit is supplied.

Glass - Tinted, safety type.

The cab side windows to be of an accepted design that permits maximum operator visibility of broom operation, curb(s) and obstacle location.

Seat Belts and Shoulder Harnesses:

Shall meet Federal Motor Vehicle Safety Standards All seat belts shall be manufacturer’s high visibility color if available. (i.e. Blaze Orange)

Convenience Items:

· Factory installed standard AM-FM radio with weather-band. Bluetooth connectivity if available.

· 12-volt PowerPoint

· Dome light

· Dual armrests

· Interior grab handles with high visibility color or marking. (i.e. Safety Yellow)

· Dual outside grab handles

· Dual sun visors The heater and defroster to be heavy-duty, hot water, fresh air type, with all controls for effective heating and/or defrosting under cold weather conditions.

The sweeper to be furnished with cab pressurized style air conditioning system. The air conditioner shall clean, cool, and force the air into the cab and capable of circulating the air within the cab.

Instruments & Warning Systems:

· Speedometer

· Odometer

· Tachometer

· Fuel gauge

· DEF/Urea gauge if equipped

· Engine-coolant temperature gauge

· Engine oil pressure gauge

· Engine hour meter.

· “Filter minder” for air cleaner restriction indicator.

Windshield Wipers:

Heavy-duty, electric with intermittent control Rear View Mirrors:

Type - Dual, power, outside, rear vision.

Size - Manufacturers standard.

Adjustment - Vertical and horizontal.

The sweeper to include two (2) outside ±8” convex mirrors, one on each side, at the bottom of each of the standard mirror frames for easy viewing of the side gutter brooms during sweeping. An ±8” mirror to be mounted on the front fender forward of the front wheels for the operator to view sweeping operations.

Rear View / Back Up Camera System with Integrated Rear Sensors:

· ±7” Color Monitor Displays Camera and Distance to Obstacles

· System Provides Visual and Audible Alert from Obstacles

· Waterproof and heated Backup Camera (IP69K) with Infra-Red Night Vision

· View displayed as seen (not mirror image)

· Aircraft grade cable connectors

· Built in Display Speaker and Camera Mic preferred.

Backup Alarm:

Electric, minimum of 107 decibels ± 5, measured at 4 feet. Located inside of frame near the rear of the machine.

Wheels & Tires:

The sweeper to be equipped with disc style wheels and steel-belted radial tires in accordance with the sweeper manufacturer's recommendations and GVW requirements. The size of the tires furnished will also be in accordance with the sweeper manufacturers published literature and specifications.

Fuel Tank:

Manufacturers maximum capacity for chassis supplied.

The tank or filler shall indicate as to proper fuel contained.

Cooling System:

As needed for continuous low-gear operation with loads of rated capacity. The system shall be filled with long life antifreeze.

Electrical System:

12 volt

Batteries:

Long life, maintenance-free batteries, providing an SAE Cold Cranking Ampere Rating (CCA) that meets or exceeds engine manufacturer's requirements at 0o F.

Lights:

The sweeper shall include all lighting required by the applicable State and Federal Codes, including but not limited to head lights, turn, tail, brake signals, and adjustable gutter broom lights. The machine shall include all lighting to perform all sweeping functions at night.

4-Way Hazard Switch:

As required to operate all turn signal lights simultaneously in a flashing mode.

Lighting Safety Pre-check:

The standard chassis lights to be programmed to alternate in a sequence so that a single operator can visually inspect.

LED Warning Light Bar:

Type – 55-72" bar type or two mini light bar modules with amber LED lights aimed to the front, side, and rear.

Location - Cab.

Lens color – Hard Coated Clear Control - Switches located in the cab.

Component:

Note: Two (2) additional Amber LED warning strobe lights shall be installed on the rear of sweeper body if LED light bar is obstructed by sweeper body height.

Electrical Circuit Protection:

Circuit breakers – Manual reset breakers should be used in place of fuses whenever possible.

Rating - As required for adequate electrical protection and shall not reset until overload has been corrected.

Sweeper:

Power Unit:

A Start/Stop switch to be in the operator’s cab.

The auxiliary engine to be a current production, low emission, liquid cooled, turbocharged diesel that provides 65 horsepower.

The auxiliary engine to be equipped with cold weather starting system.

The engine coolant to be “long life” type anti-freeze requiring minimum maintenance.

The engine to include the following:

· Full flow spin on oil filter

· Dry element air filter

· Dash mounted filter restriction gauge.

· Fuel filter.

· Fuel/ water separator.

· High temperature/low oil pressure automatic shutdown The auxiliary engine to have a battery with CCA capacity to meet manufacturer’s recommendations.

Hydraulic System:

Sweeping functions and the deployment of the brooms to be driven hydraulically. The ground pressure control for these brooms to be provided by operator controls or an automatic self-adjusting system.

The gutter broom cylinders to be interchangeable and provide automatic or operator controlled down pressure.

The hydraulic pump to be a minimum three (3) section design, driven by the auxiliary diesel engine.

The hydraulic reservoir capacity ±35 gallons and include an easily visible outside level indicator.

A replaceable style filter capable of removing water to be provided.

A gauge to monitor hydraulic filter restriction to be mounted in the cab with an indicator light to light before bypass begins.

Pneumatic System:

The pneumatic system to derive its air source from the chassis. This system to operate independently from the brakes and be constructed to ensure braking system safety. The system to include a separate air tank used only for sweeping functions.

Main Broom:

The rear mount main broom to be tube style, polypropylene filled and double wrapped at both ends. The diameter to be 34” and length of 58”.

The main broom to be deployed and driven hydraulically by a hydraulic motor mounted directly to the broom core. Chain and sprocket style drive methods will not be considered equal to this requirement.

The broom speed, variable using “In-Cab” controls. These controls also provide the ability to raise and lower functions. The main broom to have a self-adjusting system for pressure and wear.

The main broom hood, designed to prevent overthrown material from being directed into traffic. The design redirects the material into the dirt chamber. The hood, removable and allows for ease of maintenance on the main broom.

Gutter Brooms:

Right and left gutter brooms to be provided.

Each gutter broom filled with steel wire bristles with a sweep path 13” beyond the front chassis tire.

Gutter brooms to be driven by hydraulic motors directly mounted to steel disc broom mounting plates.

Tilting of the broom to be variable from the cab. This function allows the operator to tilt the gutter side broom inward and outward from the cab while sweeping.

Brooms to be fully adjustable by the operator, from the seat, or automatic for float, pressure, and tilt and shall provide the same adjustment throughout the expected broom life. Overload and obstruction protection to be included.

Gutter brooms to be capable of retracting automatically by use of a single button or switch located at the operator’s station. Broom rotation to cease and retract when the sweeper transmission is shifted into reverse.

Conveyor:

Capable of loading the hopper to 100% of the rated, useable capacity.

Bi-directional and fully controlled by the operator without leaving the cab.

Fully capable of clearing debris of a wide range of sizes, requiring no adjustments to the system to accomplish the function. Functional clearance to be accomplished by the ability to elevate the lower portion of the elevator during the sweeping operation.

Reversible in direction without stopping or reversing any broom.

Speed variable from the cab.

Equipped with a jam warning device to warn the operator.

Driven by a direct-drive hydraulic motor, steel roller type chain on polyurethane sprockets, capable of maintaining heavy loads of material without slipping or stalling. It shall be high strength, belt type with full width cleats or equal design to “carry” material for deposit into the hopper. Conveyor designed to work at highway speeds and able to handle DOT sweeping functions, including large debris such as hubcaps, mufflers, retreads and other large items.

Note: A squeegee type conveyor with bolt on flights does not meet this requirement.

For safety purposes the conveyor shall automatically stop and raise when the transmission is shifted into reverse or when the sweeper is placed in the transport mode.

Sweeping Path:

The sweeping path with gutter brooms, and main broom in operation to be a minimum of 120”.

Spray System:

Water tank with a capacity of not less than 200 gal.

The spray to operate through nozzles located in accordance with manufacturer's recommendations.

The water pump on/off controlled by the operator.

The water pump to be constructed to provide the capability of running dry indefinitely without damage.

A low water tank level warning light to be provided in the operator’s console.

A fill hose, consisting of a minimum of 16’ of 2 ½ inch hose equipped with NST coupling for a fire hydrant and hydrant wrench to be provided.

An in-line water filter to be provided with the fill hose to prevent contaminants from entering the water system.

Provides the capability to flush the conveyor and dirt box/hopper.

Dirt Hopper:

Designed to dump cleanly, rapidly, and fully utilizing controls in the operators’ cab.

The useable capacity of the hopper no less than a Volumetric Capacity of 4 cu.yd, and Material volume of 3.2 cu.yd. An indicator light to be included alerting the operator when the hopper reaches capacity. A hopper inspection to be provided to allow visual inspection.

The hopper to provide a lifting capacity of no less than 9,300 lbs. and dump at varying heights from 38” to 10’-0” as measured from the open hopper chute.

The hopper side door dump feature to allow the debris to dump into the receptacle ensuring the loaded hopper does not dump debris onto the sweeper.

The hopper to be constructed of high tensile steel.

Note: Machines requiring the extension of outriggers or stabilizers to dump will not comply with these specifications.

Instrumentation:

The auxiliary sweeper engine instrumentation/indicators, visible from either operator’s position if dual position is provided:

· Tachometer

· Hour meter

· Oil pressure

· Voltage

· Coolant temperature

· Air filter restriction The sweeping instrumentation, visible from either operator’s position:

· Hopper full indicator light

· Hydraulic filter restriction indicator

· Sweeper “out-of-level” indicator

· No water spray indicator

· “Raised” hopper indicator.

· Gutter broom pressure (one gauge for each broom) to measure pressure to hold brooms in the down position.

· Conveyor jam warning Automatic Lubrication:

The sweeper to include an air powered automatic lubrication system.

The system to provide lubrication to all grease points on the sweeper and chassis with the exception of rotating shafts.

Finish:

The exterior coating shall be manufacturer's standard color.

Safety Components:

The truck shall be furnished complete with all safety components that are required by the current Federal Safety Standards and comply with the requirements of the Illinois Vehicle Code for the size of truck proposed to be furnished.

Operator's Books:

The successful bidder shall furnish an operator’s manual(s) with each unit.

Note: The manuals above may be furnished on flash drive in lieu of paper.

Vendor Rental Requirements:

Delivery and pickup of the sweepers at the beginning and end of the rental period shall be the responsibility of the vendor.

All maintenance and service on the machines, as required by the operator’s handbook, shall be the responsibility of the vendor. This maintenance and service shall be performed by the vendor at the Departments facility where the machine is located.

All warranty repairs or equipment failure repairs shall be the responsibility of the vendor. If a machine cannot be repaired within 72 hours, an equal replacement unit shall be provided at no additional cost to the District.

General:

Requirements Covering Items Detailed Above:

Any parts, tools, and/or accessories not specifically called for but required for proper operation of the machine to be provided.

The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load.

Educational Instruction: Per Machine Instruction performed by qualified factory or dealer personnel covering safety, operation, routine service, and daily maintenance of the machine shall be provided following the delivery and acceptance of the machine. The instruction shall be for two (2) personnel assigned by the District as operators or maintainers of the machine. A minimum three (3) hours of Instruction required to satisfy this requirement. Instruction not meeting this requirement will be cause for a “Complaint to Vendor”.

Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification

b) Descriptive Literature