14546 Attachment B Technical Spec DOJ Approved.pdf

Oregon Parks and

Recreation

Department

TECHNICAL SPECIFICATIONS

For

Jessie M. Honeyman Memorial State Park Raw

Water System Improvements

Project Number: OPRIS #33950

Contract Number: #14546

Date: May 1, 2026

Prepared by:

Oregon Parks and Recreation Department

Engineering Section

725 Summer Street NE, Suite C

Salem, Oregon 97301

THIS PAGE INTENTIONALLY LEFT BLANK

SPECIFICATIONS

For

Jessie M. Honeyman Memorial State Park Raw Water System Improvements

Contract Number: #????

PROFESSIONAL OF RECORD CERTIFICATION(S):

Seal with Signature Divisions 1 & 2

Seal with Signature Division 16 i

Table of Contents

TABLE OF CONTENTS

PAGE

SECTION 01010 – SUMMARY OF WORK

SECTION 01019 – CONTRACT CONSIDERATIONS

SECTION 01025 – MEASUREMENT AND PAYMENT

SECTION 01028 – MODIFICATION PROCEDURES

SECTION 01062 – PERMITS

SECTION 01090 – REFERENCE STANDARDS

SECTION 01300 – PROJECT MANAGEMENT & COORDINATION

SECTION 01330 – SUBMITTALS PROCEDURE

SECTION 01350 – PROTECTION OF CULTURAL RESOURCES

SECTION 01500 – TEMPORARY FACILITIES AND CONTROLS

SECTION 01560 – ENVIRONMENTAL CONTROLS

SECTION 01570 – TRAFFIC CONTROL

SECTION 02050 – TREE PROTECTION & PRESERVATION DURING CONSTRUCTION

SECTION 01730 – OPERATING AND MAINTENANCE INSTRUCTIONS

SECTION 02100 – SITE CLEARING

SECTION 02200 – EARTHWORK

SECTION 02220 – EARTHWORK FOR UTILITIES & VAULTS

SECTION 02240 – CONTROL OF WATER

SECTION 02250 – SHORING AND TRENCH SAFETY

SECTION 02321 – FOUNDATION STABILIZATION, PIPE ZONE AND BACKFILL

SECTION 02400 – HORIZONTAL DIRECTIONAL DRILLING

SECTION 02510 – WATER SYSTEMS

SECTION 02511 – HIGH DENSITY POLYETHYLENE (HDPE) PIPE AND FITTINGS

SECTION 16001 – COMMISSIONING

SECTION 16005 – STARTING AND ADJUSTING

SECTION 16010 – OPERATION AND MAINTENANCE

SECTION 16015 – DEMONSTRATION AND TRAINING

SECTION 16050 – COMMON WORK RESULTS FOR ELECTRICAL

SECTION 16057 – ELECTRICAL SYSTEMS ANAYSIS

SECTION 16060 – GROUNDING AND BONDING

SECTION 16070 – HANGERS AND SUPPORTS

SECTION 16075 – ELECTRICAL AND CONTROL IDENTIFICATION

SECTION 16080 – ELECTRICAL TESTING

SECTION 16095 – MINOR ELECTRICAL DEMOLITION

SECTION 16121 – 600 VOLT CONDUCTORS AND CABLES

SECTION 16131 – CONDUIT AND FITTINGS

SECTION 16135 – BOXES AND ENCLOSURES

SECTION 16140 – WIRING DEVICES

SECTION 16150 – WIRING CONNECTIONS

SECTION 16210 – ELECTRICAL UTILITY SERVICES

SECTION 16266 – PACKAGED PUMP CONTROL SYSTEM

SECTION 16410 – ENCLOSED SWITCHES AND CIRCUIT BREAKERS

SECTION 16440 – PANELBOARDS

SECTION 16512 – EXTERIOR LUMINARIES

Jessie M. Honeyman Memorial State Park

Raw Water System Improvements

Section 01010 - 1

SUMMARY OF WORK

SECTION 01010 – SUMMARY OF WORK

PART 1 – GENERAL

1.01 DESCRIPTION OF WORK

A. Requirements of the GENERAL CONDITIONS FOR OPRD CONSTRUCTION CONTRACTS

MARCH 15, 2026] apply to the Technical Specifications and Plans for this Project.

B. The Work shall be as shown on the Plans and as specified herein at the following location(s):

1. Jessie M. Honeyman Memorial State Park

2. 84505 Oregon Coast Hwy S, Florence, OR 97439

C. Contractor shall furnish all permits, labor, equipment, tools, supervision, materials and incidentals required to complete the Work in accordance with the Plans, Specifications and terms of the Contract. Work includes, but is not limited to, the following:

1. Piping and electrical improvements at the existing raw water pump station.

2. A new raw water pipeline from the pump station to the treatment plant.

3. Refer to Plans and Specifications for other items.

D. Specific items furnished by Owner and installed by Contractor:

1. None.

F. Project is for the Oregon Parks and Recreation Department, herein referred to as Owner.

1. Where “Architect” or “Engineer” is used in the Contract Documents it shall mean

“Owner”.

2. Where “General Contractor” is used in the Contract Documents it shall mean

“Contractor”.

G. The Owner’s Authorized Representative, herein referred to as Project Manager is:

Blaine Kaphammer

Construction Project Manager

Oregon Parks and Recreation Department

725 Summer St NE, Ste. C

Salem, OR 97301

Cell: 541-910-4342

Blaine.Kaphammer@oprd.oregon.gov

H. The Park Manager, where authority is specified in Contract Documents is:

Ryan Warren

Jessie M. Honeyman Memorial State Park Manager

Oregon Parks and Recreation Department

Ryan.Warren@oprd.oregon.gov

Cell: 541-999-0697

Section 01010 - 2

1.02 CONSTRUCTION STAKEOUT AND LAYOUT

A. The Plans show approximate locations and dimensions of existing utilities and facilities adjacent to and in the proposed Work, as shown on the Plans, for the Contractor’s information. Final stakeout of the construction Work shall be provided by Contractor and approved by Project Manager. The Contractor will be solely responsible for locating all existing utilities within the Project sites. No additional stakeout will be provided by the

Owner.

B. Contractor is responsible for properly laying out the Work and for lines and measurements for the Work. Contractor to verify the figures shown on the Plans before any construction takes place or products are ordered. Report errors or inaccuracies to the

Project Manager for resolution before commencing Work.

1. Submit as-built plans after completion of the Project to record any changes that took place in accordance with Section 01300.

1.03 PROJECT RECORD DRAWINGS

A. Maintain at the site one complete set of full-sized original prints for recording installed conditions (As-Builts). Keep record drawings (As-Builts) clean, undamaged and up to date as Work progresses. Accurately indicate all deviations, additions and omissions from the original drawings in red ink.

1. As-builts should be accurate to within one foot and recorded in GIS or CAD format compatible with Construction Document CAD files.

B. The purpose of these record drawings is to provide the Project Manager with an easy to read, complete record of the installation so that at the end of the Project the Project

Manager can revise the original Contract Plans to represent the actual installation. Color-coded and highlighted notes shall be used if these would make the record drawings easier to read.

C. At the completion of the Work, Contractor shall furnish the Project Manager this original set of marked-up drawings. Final payment to the Contractor will not be authorized until these drawings have been submitted to and accepted by the Project Manager.

1.04 OWNER OCCUPANCY

A. The Owner will not close any areas of the Park except the area under construction and temporary closures as approved in advance by the Park Manager for approved limited durations.

B. Coordinate all Work with Park Manager to minimize conflict and to facilitate on-going use and operation of the Park.

C. The Owner and Owner’s other contractors and consultants will be on-site performing other work elsewhere on-site during construction. Coordinate fully with separate contractors so that work under other contracts may be carried out smoothly, without interfering with or delaying Work of this Contract.

Section 01010 - 3

1.05 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to construction areas around the Project site(s).

B. Contractor shall at all times conduct their operations to ensure the greatest public safety and least inconvenience to the public and adjacent land owners.

C. Contractor shall receive approval from the Park Manager as to the staging and stockpiling of the equipment and materials used on the Project.

D. Storage of material onsite is at Contractor’s own risk.

E. Hauling Restrictions: Comply with all legal load restrictions in the hauling of material.

Load restrictions shall meet state load restrictions.

F. Parking: Contractor and Subcontractors shall park at approved locations, and as approved by the Park Manager.

G. Restrooms: Contractor shall provide temporary rest room facilities for its workers and

Subcontractors as required.

H. Protection of Existing Facilities: Protect existing vegetation, equipment, structures, utilities, and other improvements at Project site and on adjacent properties, except where indicated to be removed or altered. Repair damage to existing facilities.

I. Owner may allow Contractor to utilize park for temporary work force accommodation during construction. Location and utility availability to be coordinated and approved by

Project Manager and Park Manager prior to arriving on site.

1. Contractor temporary work force accommodations need to be self-sufficient.

Park restrooms will not be available. Temporary utilities may not be available.

2. If the awarded Contractor elects to utilize the Park for temporary living accommodations for its employees and subcontractors during construction, Owner will negotiate an amendment to the contract to reduce the cost of the

Mobilization line item commensurate with the value of the Park space usage.

1.06 CONSTRUCTION SCHEDULE

A. Refer to the Contract for construction schedule Substantial and Final Completion dates.

B. Contractor shall not begin any on-site Work of this Project before required permits have been obtained, a preconstruction conference has been held, a proposed construction schedule is submitted, along with required submittals in accordance with Section 01300 and required submittals have been submitted in accordance with Section 01330, and the

Project Manager has given written approval of the submittals and construction schedule provided by the Contractor.

1.07 SPECIFICATION LANGUAGE

Section 01010 - 4

SUMMARY OF WORK

A. Portions of the Specifications are written in imperative and streamlined form. This imperative language is directed to the Contractor, unless specifically noted otherwise.

1. The words “shall be” shall be included by inference where a colon (:) is used within sentences or phrases. Example: Aggregate: ASTM C33. Singular words will be interpreted as plural and plural words shall be interpreted as singular where applicable and where full context of the Contract Documents so indicates.

2. The word provide or furnish means “purchase, furnish and install”.

1.08 PROJECT IDENTIFICATION SIGN

A. The Project identification sign, if used, will be provided by the Owner.

1.09 CUTTING

A. Perform or arrange and pay for required cutting of asphalt, concrete, masonry, wood, structural framing, etc. and obtain approval from the Project Manager prior to cutting.

B. Cutting or channeling of underpinning or structural members shall not be permitted without prior permission of the Project Manager.

C. No weakening of structural parts is permitted and the Contractor will pay for and correct any Work impaired.

1.10 PATCHING

A. Where trenching is done through existing paving, walks, curbs, etc. (with prior approval from the Project Manager), the Contractor is responsible to patch and repair these structures to original condition.

B. Patch all openings in and through concrete and masonry with dry pack.

C. In new Work, patch and refinish all damaged finished surfaces that are a result of the

Contractor’s activities to match the adjacent surface as approved by the Project Manager.

D. Where new electrical Work is installed in an existing building, patch and refinish surfaces damaged to match existing. Refinishing is to be as approved by the Project Manager.

PART 2 – PRODUCTS (Not Applicable)

PART 3 – EXECUTION (Not Applicable )

END OF SECTION

Section 01019 - 5

CONTRACT CONSIDERATIONS

SECTION 01019 – CONTRACT CONSIDERATIONS

1.01 SPECIAL PROJECT REQUIREMENTS

A. While portions of the Park are closed for construction, areas surrounding the construction site and driveways, parking lots and walkways in the area shall be open to the public from start of construction until the completion date. The Contractor shall coordinate with the Project Manager and Park Manager to provide both access and public safety during construction. Devices required to provide for public safety during construction shall be provided and installed by the Contractor at the expense of the Contractor. If required safety devices are not installed, Work shall not be allowed to commence until such devices are installed. The Contract Time will not be extended based on working Days lost due to the non-compliance of safety devices.

B. Construction operations shall be restricted to normal daily operating hours and the normal

Open/Close schedule of the Park but not outside the hours of 7AM – 5PM, Monday –

Friday unless otherwise arranged and approved in writing by the Project Manager and

Park Manager.

C. No Work shall be performed on any legal holiday or weekends without prior written approval from the Park Manager.

D. If special circumstances or emergency conditions require Work beyond the hours as specified, the Contractor shall:

1. Notify the Project Manager and Park Manager 72 hours in advance of any proposed extended work hours for preauthorization. The Contractor’s written request shall specify the Work to be performed and the circumstances that warrant the request. The request shall include any additional measures to mitigate noise generated by this construction activity, if deemed necessary by the

Project Manager.

2. If an emergency situation occurs that warrants extended hours, the Contractor shall notify the Park Manager and Project Manager immediately upon determining the need for this Work.

E. Contractor shall notify the Park Manager in advance when Contractor, Subcontractor or any employees of such shall be on Park property.

F. Comply fully with manufacturer’s instructions and recommendations. Should manufacturer’s instructions conflict with Contract Documents, request clarification from

Project Manager before proceeding.

G. Contractor shall furnish all planning, investigation, material, equipment, labor and permits to complete the Work in accordance with the Plans, Specifications and terms of this Contract, except as specified otherwise herein.

H. Day Use Park Fees will not be charged by the Park for contractors or deliveries.

Section 01019 - 6

CONTRACT CONSIDERATIONS

I. All changes to normal traffic patterns must be clearly explained in the Traffic Control

Plan and approved by the Project Manager.

J. For paving projects, Contractor shall stay on roadway surfaces at all times. No staging of equipment or storage of materials shall be allowed off the existing roadway surface.

1.02 EXISTING UTILITIES

A. In general, the locations of existing utilities, whether above ground or underground or under the roof, are to be determined as needed by the Contractor. Work in some cases must be done in close proximity to said utilities and live electrical service lines, pipes, drains, and structures not shown, which may require a change in operations, cost and time.

A. Utilities damaged by Contractor’s activities shall be reestablished, to the satisfaction of the Park Manager and/or Project Manager. If the Contractor fails to repair the damaged utility, costs for repairing the utility shall be deducted from final payment.

C. Comply with Oregon Administrative Rules Chapter 952, Relating to Abandoned

Underground Facilities. An “Abandoned Facility” means an underground facility that is no longer in service and is physically disconnected from the operating facility that is in service. In addition to notification requirements of this rule, notify Project Manager of any Abandoned Underground Facilities which are discovered during the course of the

Project.

1.03 PROGRESS CLEANING

A. Maintain areas free of waste materials, debris, and rubbish at all times. Maintain site in a clean and orderly condition. Provide legal debris disposal (or recycle waste materials if feasible) off-site for all debris generated while working on this Project.

B. Remove debris and rubbish from pipe chases and other closed or remote spaces on a daily basis.

C. Remove waste materials, debris and rubbish from the site immediately upon such materials becoming unfit for use in the Work. In the event this material is not removed, Project Manager will give one notification in writing as to the removal of such waste materials, debris and rubbish. If the Contractor does not clean up the waste materials, debris and rubbish within 24 hours as approved by the Project Manager, the Project

Manager reserves the right, but does not have the duty, to have the material removed and the expense shall be deducted from payment to the Contractor. This debris shall be removed at the end of each workday.

D. Provide legal debris disposal off-site for all debris generated while working on this

Project.

1.04 TEMPORARY UTILITIES

A. Connections to existing utilities (electric, water, sewer, telephone service) may be allowed as approved by the Project Manager. Contractor to make arrangements for connections. Contractor to pay for cost of connection and use. Exercise measures to conserve energy and water.

Section 01019 - 7

B. Provide toilet and wash-up facilities for the work force at the site. Comply with applicable laws, ordinances and regulations pertaining to public health and sanitation.

PART 3 – EXECUTION (Not Applicable)

Section 01019 - 8

Section 01025 - 9

MEASUREMENT AND PAYMENT

SECTION 01025 – MEASUREMENT AND PAYMENT

1.01 SUMMARY

A. All Payments shall be as provided in the General Conditions for OPRD Construction

Contracts. References to other documents in the Plans and in the Specifications, such as

ODOT and ODOT/APWA are not intended to include references to measurement and payment that may exist in those other documents. Specific Measurements for Work Items are detailed in this Section.

B. If no Item exists for a portion of the Work, include the costs in a related Item.

C. No separate payment will be made for any item that is not specifically set forth in the

Solicitation, and all costs therefore shall be included in the prices named in the

Solicitation for the various appurtenant items of Work.

D. Quantities listed in the Contract Documents do not govern final payment. Payments to the

Contractor will be made only for actual quantities of Contract items performed in accordance with terms of the Contract and for items of Work actually performed under

Change Orders.

1. Contractor is required to notify Project Manager immediately if quantity necessary to complete the Work differs from quantity bid based upon plans by 10% or more.

Contractor shall notify Project Manager prior to material procurement.

2. 2..Owner will not be responsible for quantity adjustments exceeding 10% without notification and approval prior to material procurement or installation

E. Indirect costs, such as supervision and overhead, profit, and the General Conditions specified in the Contract, all shall be allocated to each item as applicable for Work defined in the item. No separate payment will be made to the Contractor for these items.

F. Disposal and Fees: There shall be no separate measurement and payment item for

Disposal Fees. Payment shall be incidental to other bid items.

1. Material and debris generated by the Work shall be disposed of off-site in a legal manner unless otherwise noted in the Contract Documents.

2. There shall be no separate measurement and payment item for Disposal Fees.

Payment shall be incidental to other bid items.

G. Payments shall include full compensation for all labor, equipment, and materials necessary to perform the specified Work.

H. Partial payments to be made under the Contract shall be based on the percent of Work complete as approved by the Project Manager according to the General Conditions for

OPRD Construction Contracts.

Section 01025 - 10

MEASUREMENT AND PAYMENT

I. Material requiring weighing to be weighed by scale. Allowable scales with Project

Manager approval are commercial vehicle weigh scales, plant automatic weight batching and mixing control printer system, or plant weight hopper printer system.

1. Pay Items to be measured by weight shall include all Contractor costs for furnishing appropriate weight tickets and transporting materials to the scales or to check weighing.

2. The scales shall conform to ORS 618, and NIST Handbook 44, and shall be:

a. Licensed by the Oregon Department of Agriculture;

b. Technically suitable for weighing the materials;

c. Properly installed and maintained; and

d. Accurate to the required tolerances.

3. The Owner may periodically have a representative at the scales to observe the weighing procedures.

1.02 BID ITEMS, MEASUREMENT AND PAYMENT

(NOTE: See the ITB Pricing Submittal Form. Payment shall include full compensation for all labor, equipment, materials and incidentals needed to accomplish the Work as shown and described in the Contract Documents.

A. BID ITEMS - SITE RELATED:

A1. Permits and Mobilization:

a. Measurement and payment for this bid item shall be made on a lump sum basis. The amount to be allowed for Mobilization in the partial payment to be made under the Contract will be as follows:

i. When 5% of the total original Contract amount is earned from other items, 50% of the amount bid for Mobilization, or 2.5% of the original Contract amount, whichever is the least, will be paid.

ii. When 10% of the total original Contract amount is earned from other items, 100% of the amount bid for Mobilization, or 5% of the original Contract amount, whichever is the least, will be paid.

iii. Upon Final Completion of all Work on the Project, payment of any amount bid for Mobilization in excess of 5% of the total original Contract amount will be paid.

b. The above schedule of progress payments for Mobilization shall not limit or preclude progress payments otherwise provided by the Contract.

A2. Erosion Control:

Section 01025 - 11

MEASUREMENT AND PAYMENT

b. The Contractor shall provide all erosion control measures necessary to comply with the requirements of Section 01560, all applicable permits, and all local, state and federal requirements.

A3. ODOT Bonds and Insurance:

basis. Payment will be made after the contractor provides documentation that ODOT has accepted all bonds and insurance required for the project and ODOT has issued the work in the right of way permit.

A4. Traffic Control:

basis. The lump sum payment shall include all on highway signage, materials, equipment, and labor necessary to perform the Work as specified.

b. Payment shall be provided on a pro-rated basis allowing an amount equivalent to the percentage of the original Contract amount approved for each payment request, less normal retainage.

A5. Tree Removal:

a. Measurement and payment for this bid item shall be made on a per each basis. The unit prices shall include removal and disposal of the tree and the stump. This item will only be paid for trees larger than 8 inch diameter measured at 4.5 feet above the ground.

b. The Work shall include all material, equipment, incidentals, and labor necessary to accomplish the work as shown on the Contract Documents or as located in the field, including, but not limited to, excavation, and disposal of material off-site in a legal manner.

c. No trees shall be removed unless noted in Contract Documents or approved by Project Manager.

A6. Joint Utility Trench from Pump Station to Highway 101 (Sta 10+00 to Sta

22+37.15):

basis for all trench excavation and backfill, pipe and fittings, and the surface restoration for the segment of the water pipeline from the Pump

Station to Highway 101, complete and including all incidentals.

b. This segment of the waterline shall be installed by open cut construction methods.

c. Backfill compaction testing shall be incidental to this pay item.

d. Payment shall provide full compensation for all materials, equipment and labor required including but not limited to, trench excavation, dewatering, Section 01025 - 12

MEASUREMENT AND PAYMENT

spoils disposal, fittings, pipe, joints, pipe welding materials, tracer wires, locating tape, and markers, temporary and permanent plugs, blow-offs and caps, trench backfill, testing, surface restoration, miscellaneous materials, and all other Work required for a complete system.

e. No payment will be made for over-excavation except as directed by the

Project Manager. Hauling and legal disposal of excess material shall be incidental to this pay item.

f. Trench foundation stabilization shall be incidental to the pay item.

A7. Waterline Along East Side of Highway 101 (Sta 22+37.15 to 30+52.40):

basis for all trench excavation and backfill, pipe and fittings, and the surface restoration for the segment of the water pipeline along the east side of Highway, complete and including all incidentals.

b. This segment of the waterline may be installed by open cut construction methods or by directional drilling (Contractor’s Option).

c. Backfill compaction testing for all open cut excavations shall be incidental to this pay item.

d. Trench foundation stabilization for all open cut excavations shall be incidental to the pay item.

e. Payment shall provide full compensation for all materials, equipment and labor required including but not limited to, trench excavation, dewatering, spoils disposal, fittings, pipe, joints, pipe welding materials, tracer wires, locating tape, and markers, temporary and permanent plugs, blow-offs and caps, trench backfill, testing, surface restoration, miscellaneous materials, and all other Work required for a complete system.

f. No payment will be made for over-excavation except as directed by the

Project Manager. Payment includes compensation for hauling and legal disposal of excess material.

A8. Highway 101 Auger Bore & Carrier Pipe, Bore, and Receiving Pits:

Measurement and payment for this bid item shall be made on a lump sum basis and shall include labor, materials, and equipment needed for the excavation, shoring, backfill, and surface restoration required for the bore and receiving pits required for the installation of the auger bore.

A9. Highway 101 Auger Bore & Carrier Pipe (Sta 30+52.40 to 30+84.40):

basis and shall include all labor, materials, and equipment needed for the installation of the bore casing, carrier pipe, casing spacers, end seals, and all other appurtenances required for the crossing of Highway 101.

Section 01025 - 13

A10. Waterline from Highway 101 to Water Treatment Plant (Sta 30+84.40 to 32+31):

basis for the complete installation of this section of the pipeline by directional drilling methods.

b. This segment of the waterline shall be installed by horizontal directional drilling methods to eliminate the need for tree removal along the pipeline alignment.

Payment shall provide full compensation for all materials, equipment and labor required including but not limited to, the installation and removal of and temporary work areas for the drilling equipment, fittings, pipe, joints, pipe welding materials, tracer wires, temporary and permanent plugs, blow-offs and caps, testing, surface restoration, miscellaneous materials, and all other Work required for a complete system.

A11. Raw water pump station piping and equipment modifications:

a. Measurement and payment for this bid item will be made on a lump sum

b. This item shall include all demolition work shown on the drawings, installation of all piping, fittings, valves, pressure gauges, pipe supports, and all other ancillary items required for a complete installation. This item shall also include all labor, materials, and equipment required for the installation of the equipment consisting of two pumps, two flow meters, and two pressure tanks including all anchor bolts.

A12. Water treatment plant modifications:

b. This item shall include all demolition work shown on the drawings, installation of all piping, fittings, and incidental items required for to complete the piping modifications at the water treatment plant shown on the drawings and as specified.

A13. Electrical Transformer Pad:

b. This item shall include all labor, materials, and equipment required to construct the gravel pad and lay back the existing slope as shown on the drawings and as required by the power company.

A14. Raw Water Pump Station Access Improvements:

Section 01025 - 14

MEASUREMENT AND PAYMENT

b. Work shall include all labor, materials, and equipment to reconstruct the gravel path between the access road and the raw water pump station building that is damaged by the installation of the new waterline.

A16. Electrical and Controls:

basis for the installation of the electrical power distribution and control system materials and equipment shown on the drawings and specified.

b. Work includes providing all labor, equipment, materials and incidentals needed to provide a complete installation in conformance with the

Contract Documents and as directed by the Project Manager.

Section 01025 - 15

Section 01028 - 16

MODIFICATION PROCEDURES

SECTION 01028 – MODIFICATION PROCEDURES

A. Section includes the administrative requirements for Requests for Information (“RFI”) and

Proposal Requests (“PR”).

B. Prior to execution of a Change Order (“CO”), the following documents shall be submitted as indicated.

1.02 REQUEST FOR INFORMATION

A. General:

1. RFI's are requests for information originated, prepared and submitted by the

Contractor to the Project Manager only when the Contractor is unable to determine from the Contract Documents, the material, process, system or Work to be installed. Endeavor to keep the number of RFI’s to a minimum. For critical or emergency items, contact Project Manager at once.

2. If Project Manager clarification results in additional cost or time, do not proceed with the Work indicated by the RFI until the Project Manager provides an approved copy of the RFI that outlines costs associated with the approved clarification or until a PR is fully-executed. A CO will be processed to include this type of change.

3. Submit RFI’s on form provided by Project Manager.

4. Number RFI's sequentially; include date submitted.

5. Identify Project, pertinent Plan sheet, detail number, and Specification Section.

6. Specifically identify time response information is required to avoid impact on construction schedule or cost. Project Manager will endeavor to respond to proper RFI’s within 7-Days, if possible.

B. RFI’s shall include written and graphic solutions proposed by Contractor. Project Manager will determine if Contractor’s proposal is in accordance with Contract Documents and design intent of Project.

1. Contractor's failure to make a reasonable effort to propose realistic solution may result in RFI's being returned with no action.

2. RFI's that request information that is clearly shown in the Contract Documents will be considered frivolous/improper and will be returned with no action.

C. Maintain current and accurate RFI Log.

Section 01028 - 17

MODIFICATION PROCEDURES

1.03 PROPOSAL REQUEST

1. Provide quotations for extra Work or changes in Work when requested by the

Project Manager, on a PR form to be provided by the Project Manager.

2. Provide a detailed itemization of the costs to the degree necessary for evaluation by the Project Manager. Indicate if a change to the Contract Period is warranted.

3. Respond to proposal requests in a timely manner, generally 7 days unless otherwise noted on the proposal request or approved by the Project Manager.

B. Maintain current and accurate Proposal Request log.

C. Issuance of a PR is not an authorization to proceed with extra or changed Work until fully executed by Owner and Contractor. Do not proceed with the Work indicated in the PR until the Project Manager provides a fully-executed copy. A CO will be processed to include approved Proposal Requests.

Section 01062 - 18

PERMITS

SECTION 01062 – PERMITS

A. The Contractor shall be responsible to abide by permitting requirements as stated in the General Conditions for OPRD Construction Contracts.

1.02 PERMITS

A.

B. Contractor shall obtain and pay for all trade permits from Lane County and/or local utility providers that are necessary complete the work.

1. Contractor shall submit copies of all required permits prior to commencement of work.

2. Contractor shall submit proof of permit compliance/close out prior to Final

Completion of work.

C. Contractor shall procure a Right of Entry permit from ODOT State Highway Division for any work within the State Right-of-Way and conform to all conditions of the permit.

PART 2 – PRODUCTS (Not Used)

PART 3 – EXECUTION (Not Used)

Section 01062 - 19

PERMITS

Section 01090 - 20

REFERENCE STANDARDS

SECTION 01090 – REFERENCE STANDARDS

1.01 REFERENCED STANDARDS:

All Work shall conform to the issue of following referenced standards which is current at date of

Contract Execution. Whenever the following abbreviations are used in these Contract Documents, they are to be construed the same as follows:

AA Aluminum Association

AASHTO American Association of State Highway and Transportation Officials

ACI American Concrete Institute

ACM American Construction Manual

AISC American Institute of Steel Construction

ANSI American National Standards Institute

APA American Plywood Association

APWA American Public Works Association

ASHRAE American Society of Heating, Refrigerating and Air-Conditioning

Engineers

ASCE American Society of Civil Engineers

ASME American Society of Mechanical Engineers

ASTM American Society for Testing and Materials

AWPA American Wood Preservers' Association

AWS American Welding Society

AWWA American Water Works Association

CRSI Concrete Reinforcing Steel Institute

EPA Environmental Protection Agency

FM Factory Mutual FS Federal Specifications (“FS”)

ICEA. Insulated Cable Engineers Association

IEEE Institute of Electrical and Electronic Engineers

JIC Joint Industrial Council

MIL Military Standards

NEC National Electric Code (Oregon Amended) NECA National Electrical Contractors Association NEMA National Electrical Manufacturers Association

NESC National Electrical Safety Code NFPA National Fire Protection Association NSF National Sanitation Foundation ODOT Oregon Standard Specifications for Highway Construction by the Oregon

Department of Transportation

ODOT/APWA Oregon Standard Specifications for Construction by the Oregon

Department of Transportation and Oregon Chapter of APWA

OSSC Oregon Structural Specialty Code

OSHA Occupational Safety and Health Administration

QPL Qualified Products Listing by the Oregon Department of Transportation, Materials and Research Section

PCI MNL Pre-stressed Concrete Institute

SAMA. Scientific Apparatus Manufactures Association

SMACNA Sheet Metal and Air Conditioning Contractors' National Association

UBC Uniform Building Code State of Oregon, Structural Specialty Code

Amended UFC Uniform Fire Code with State and Local Amendments

Section 01090 - 21

REFERENCE STANDARDS

UL Underwriters Laboratories

UPC Uniform Plumbing Code State of Oregon, Plumbing Specialty Code

WCLIB West Coast Lumber Inspection Bureau

Section 01300 - 22

PROJECT MANAGEMENT AND COORDINATION

SECTION 01300 – PROJECT MANAGEMENT & COORDINATION

A. This section includes administrative provisions for coordinating construction operations on the Project.

1.02 PROJECT COORDINATION

A. Coordinate with the Project Manager to locate area for mobilization, field offices and sheds, vehicle access, traffic, and parking facilities.

B. Coordinate construction operations included in Contract Documents to avoid conflicts and assure efficient and orderly installation of each part of the Work.

1. Schedule construction operations in sequence required to obtain best results where installation of one part of Work depends on installation of other components.

2. Coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair.

3. Coordinate storage or staging areas for all trades.

4. Locate and verify all utility service connection points. Coordinate actual location and depth of all utilities with utility connections. Modify designed location of points of connection to accommodate actual site locations.

5. Coordinate space requirements and installation of irrigation and/or electrical work depicted diagrammatically on Drawings. Follow routing shown for pipes and conduit as closely as practicable. Utilize spaces as efficiently to maximize accessibility for other installations, for maintenance, and for repairs.

C. Coordinate testing and inspections by building officials and Owner’s testing and inspection services.

D. During construction, coordinate use of site and facilities through the Project Manager.

E. Comply with Project Manager procedures for intra-project communications; submittals, reports and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts.

F. Coordinate with Project Manager for use of temporary utilities.

G. The Contractor shall maintain Daily Reports documenting which subcontractors are on site, jobsite activities, materials deliveries, high/low temperatures and general weather conditions, meetings and significant decisions, visitors, accidents and unusual events, and other significant items. These Daily Reports shall be made available to the Project

Manager upon request.

1.03 CONTRACTOR’S CONSTRUCTION SCHEDULE

Section 01300 - 23

PROJECT MANAGEMENT AND COORDINATION

A. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal, Gantt-chart type, Contractor’s construction schedule within (14) days of date of Notice to Proceed and prior to commencing work. Base schedule on the construction schedule in the

Contract and additional information received since the start of the project.

B. The proposed construction schedule shall be in a critical path method format and shall be updated throughout the duration of the Project to reflect the progress of the Work.

1. Revise the schedule at monthly intervals to reflect actual construction progress and activities. Issue revised schedule with progress payment requests.

2. Revise the schedule immediately after each progress meeting or other activity where revisions have been recognized or discussed. Issue the revised schedule with the associated meeting notes.

3. Revise and reissue schedule immediately if individual task schedules change more than 5 days.

a. Schedule changes for tasks requiring archaeology monitoring must be approved by Project Manager in order to assure monitor is available for revised dates.

C. Contractor shall prepare a three week look ahead schedule of upcoming work for review at progress meetings.

1. Revise the three week look ahead schedule based on progress meeting schedule to reflect planned work.

1.04 PROJECT MEETINGS

A. General: Contractor is responsible for conducting meetings unless otherwise noted.

Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Project Manager of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Contractor shall record significant discussions and agreements achieved. Distribute the meeting minutes to attendees and concerned parties, including Project Manager, within three (3) days of the meeting.

B. Preconstruction Conference: Owner Project Manager will coordinate with Contractor to schedule and conduct a preconstruction conference before starting construction, at a time convenient to both parties, but no later than fifteen (15) days after Notice to Proceed.

1. Attendees: Authorized representatives of Owner, Project Manager, and their consultants; Contractor and its superintendent; major subcontractors; suppliers;

and other concerned parties shall attend the conference. Participants at the

Section 01300 - 24

PROJECT MANAGEMENT AND COORDINATION

conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Designation of key personnel, their responsibilities and duties.

b. Lines of communication.

c. Procedures for processing Submittals, RFIs, Proposal Requests and

Change Orders.

d. Review required project start up submittals.

1) Initial construction schedule.

2) Certified Erosion and Sediment Control Inspector qualifications.

3) Erosion and Sediment Control Plan, if developed by Contractor.

4) Cultural Resources and Inadvertent Discovery Work Plan.

5) Traffic control plan and public safety.

6) Submittal list.

7) Others as required by Contract Documents.

e. Schedule and format for Progress Meetings.

f. Critical work phasing, sequencing, and long-lead items.

g. Procedures for testing and inspecting.

h. Working hours.

i. Parking availability, construction access and delivery routes.

j. Security.

k. Permits and regulations of authorities having jurisdiction.

l. Procedures for processing Applications for Payment.

m. Owner's occupancy requirements.

n. Preparation of record documents.

C. Preinstallation Conferences: Contractor shall conduct a preinstallation conference for each construction activity that requires coordination between construction disciplines, and as specified in Contract Documents.

1. Attendees: Installer and representatives of subcontractors, manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting.

2. Schedule preinstallation conference a minimum of one week prior to commencing related work. Advise Project Manager of scheduled meeting dates.

3. Review conditions of installation, preparation, and installation procedures, coordination with related work, and protection of adjacent work.

4. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Contractor shall conduct progress meetings weekly or as discussed at preconstruction meeting.

1. Attendees: Project Manager and Contractor Superintendent, with representative subcontractors, suppliers, and other entities concerned with current progress or

Section 01300 - 25

PROJECT MANAGEMENT AND COORDINATION

involved in planning, coordination, or performance of future activities. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda:

a. Review minutes of previous progress meeting.

b. Review field observations, problems, decisions, and corrective actions.

c. Review Contractor's Construction Schedule:

1) Review work progress since last meeting and planned progress during succeeding work period.

2) Review three week look ahead. Discuss testing, inspection, and/or monitoring need for proposed work.

3) Review fabrication and delivery schedules.

4) Discuss whether schedule revisions are required to ensure that the Work will be completed within the Contract Time.

d. Review present and future needs of each entity present, including the following:

1) Sequence of operations.

2) Status of correction of deficient items.

3) Status of submittals.

4) Status of RFIs.

5) Status of Proposal Requests and Change Orders.

Section 01300 - 26

PROJECT MANAGEMENT AND COORDINATION

Section 01330 - 27

SUBMITTALS PROCEDURE

SECTION 01330 – SUBMITTALS PROCEDURE

A. This section specifies procedures for the technical submittals required in the Plans and

Specifications.

NOTE:

1. The Contractor is responsible for making technical submittals as called for in the Plans and individual Specification Sections. The Contractor shall develop a submittal list within 14 Days after being issued the Notice To

Proceed for Owner to review and approve. Contractor shall modify the submittal list as requested by Owner until approved.

2. During construction, if the Contractor installs products or materials which are not in conformance with the Plans and Specifications, that are not approved by the Owner through the submittal process, the Contractor will be required to remove such products or materials and replace with the specified product or material at no additional cost to the Owner.

B. Submittals shall contain information that will enable the Project Manager to assess whether the Contractor’s proposed materials, equipment or methods of work are in general conformance to the design intent and in compliance with the Plans and Specifications. The information may consist of product data, drawings, specifications, descriptive data, certificates, samples, mock-ups, test results and/or other information, as required in the individual Specification Sections and Plans.

1.02 CONTRACTOR RESPONSIBILITIES

A. Prior to submittal transmittal to the Project Manager,

1. Ensure the accuracy and completeness of the information contained in each submittal and that the material, equipment or method of work is as described in the submittal.

2. Ensure information is legible by the Owner. Faxed submittals are NOT acceptable.

3. Ensure that the information is transmitted and approved by Owner and as follows:

a. Prior to purchasing/leasing/ordering/installing

b. Early enough to allow a 7-day review period by the Owner, and to meet the construction schedule.

c. Additional time may be required if submittal is inadequate or incomplete and requires revision and resubmittal.

d. Contractor is responsible to plan for preparation, submittal, review period and potential revision period without impact to project schedule.

Section 01330 - 28

4. Verify the material and equipment described in each submittal conforms to the requirements of the Specifications and Plans.

5. Ensure there is no conflict with other submittals.

6. Notify the Project Manager in each case where such submittal may affect the

Work of another contractor or Owner.

B. Substitutions:

1. “Or Approved Equal” Substitutions: Shall be considered during bidding for products requiring an approved equal, provided they are submitted within the time period allowed stated in the ITB and the substitution complies with the

Technical Specifications herein. Obtain written approval from the Project

Manager, prior to bidding, by submitting the Substitution Request Form to the

Single Point of Contact (located in the ITB document).

2. “Or Equal” or “Basis of Design” Substitutions: May be considered by the Project

Manager during construction through the Submittal process.

a. Manufacturers and products listed in the Contract Documents establish minimum requirements for appearance, quality, utility, durability, function, and purpose, and are all considered to have the designation “or equal” associated with the manufacturer or product.

b. Substitutions Submittals should include complete data substantiating compliance of proposed substitution with Contract Documents.

C. Refer to the Contract Documents and General Conditions for OPRD Construction

Contracts for additional information regarding submittals and substitutions.

PART 3 – EXECUTION

3.01 TRANSMITTAL PROCEDURE

1. For each required submittal, submit two (2) copies of all required information not less than fourteen (14) Days prior to purchase or installation (if previously purchased). One copy will be returned to the Contractor. Individual sheets shall not exceed 22 inches x 34 inches. NOTE: SUBMITTALS MAY BE MADE

ELECTRONICALLY VIA EMAIL WITH PDF ATTACHMENT(S) AS

APPROVED BY PROJECT MANAGER.

2. Use a Submittal/Transmittal Form for material and equipment submittals. Use a separate form for items specified in separate, discrete sections for which the submittal is required. Use a single form for submittals for various items when the items taken together constitute a manufacturer’s package, or are related such that expediency indicates review of the package as a whole.

3. Assemble complete submittal package into a single indexed file incorporating all submittal requirements of a single Specification Division.

Section 01330 - 29

4. Name file with submittal number or other unique identifier, including revision identifier. Note the unique sequentially assigned number that will accompany each item submitted, on the transmittal form. Original submittal numbers shall have the format: “XXX”; where “XXX” is the sequential number assigned by the Contractor followed by an underscore and the applicable Specification

Section. Resubmittals shall have the format: “XXX-Y”; where “XXX” is the originally assigned submittal number and “Y” is a sequential letter assigned for resubmittals, i.e., A, B or C being the 1st, 2nd and 3rd resubmittals, respectively.

5. Mark each item to show applicable choices and options. Where Product Data includes information on several products that are not required or proposed for

Work, clearly mark to indicate applicable information.

B. Deviation from Contract: Submit a request for substitution for deviations from the

Specifications or Plans. Include the reason for the deviation and cost differential for the deviation. Deviations from the Contract shall be authorized by Change Order only.

C. Submittal Completeness: submittals that do not have all the information required to be submitted are not acceptable and will be returned without review.

D. Project Manager reserves the right to ask for submittals not referenced in this document.

3.02 REVIEW PROCEDURE

A. The Project Manager will review the submittal and return it to the Contractor. The returned material will consist of one (1) marked-up copy of the submittal. The returned submittal will indicate one of the following actions:

1. If the review indicates the material, equipment or work method is in general conformance with the Plans/Specifications, the submittal copies shall be marked

“Approved.” In this event, the Contractor may begin to incorporate the material/equipment/work method covered in the submittal.

2. If the review indicates the submittal is insufficient or that limited corrections are required, the submittal copies may be marked “Approved as Noted.” The

Contractor may begin to implement the work method or incorporate materials/comments covered in the submittal in accordance with the corrections/comments noted.

3. If the review reveals the submittal is insufficient or contains incorrect data and the comments require revision and resubmittal, the submittal copies shall be marked “Not Approved, Resubmit.” In this case, the Contractor shall not undertake Work covered by this submittal until the submittal has been revised, resubmitted and returned to the Contractor with a marking of “Approved” or

“Approved as Noted.”

4. If the review reveals the material, equipment, or Work does not require submittal, then the submitted copies…