1412225480 ITN Evaluation Matrix.pdf
PDF 105 KB Posted
- Attached to
- Hand and Power Tools for JEA Inventory FY27
- Solicitation number
- 1412225480
- Issued by
- Florida
About this file
This is an Evaluation Matrix for a Hand and Power Tools procurement by Jacksonville Electric Authority (JEA), a Florida municipal utility. The solicitation seeks to identify a vendor to supply hand and power tools for inventory in fiscal year 2027. An optional pre-response meeting is scheduled for October 14, 2026, at 11:00 AM, with proposals due by October 27, 2026.
The evaluation matrix allocates 100 total points across pricing and qualitative criteria. Quotation of rates comprises 60 points, with the lowest bidder receiving the maximum allocation and other bids scored proportionally using the formula: Other bidders' points = 60 × (Low Bidder/Bidder). The remaining 40 points are distributed among non-price factors: Overall Company Experience (5 points), Delivery & Logistics Commitment (15 points), Volume Discounts & Groupings (5 points), Communication Plan (10 points), and Lead Times (5 points). Each category uses tiered scoring rubrics ranging from "Below Average" to "Above Average." Proposers must meet minimum qualifications to be considered acceptable, though specific qualification requirements are not detailed in this evaluation matrix document.
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Other files
| File | Type | Posted |
|---|---|---|
| 1412225480 ITN Appendix B - Response Forms.pdf | ||
| 1412225480 ITN Solicitation.pdf | ||
| 1412225480 ITN Appendix B - Response Workbook.xlsx | XLSX spreadsheet |
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Text version
Electric Motor Repair Services
Score: 0
YES
(Accept)
NO
(Reject)
Criteria MAX Points
Quotation of Rates 60
Overall Company Experience:
(1)How comprehensive is the supplier's proposal in terms of describing overall company experience and ability to meet scope of work?
For example: Years in business, Company size, Warehouse size, Locations, Utility experience, and recent innovations to improve supply to their customers within the last 2 years.
Below Average
(0-1 points)
Delivery & Logistics Commitment:
How are products delivered to JEA? (Dedicated truck once a week, multiple carriers, etc)
Does the proposal commit to our DDP terms?
What are the freight transit times between supplier warehouse dock and JEA?
Are there expedite options in a critical supply situation?
How does the supplier measure their own internal
KPI's for delivery performance to their customers?
Does the supplier have internal support to manage our open PO database and maintain a KPI of 5% or less past dues?
Below Average
(0 - 5 points)
Volume Discounts & Groupings:
Has the supplier offered volume discounts on our higher usage items indicated in the workbook? Or, if quoting only one price on those how competitive are they?
Are there opportunites for additional volume discounts that could bring value to JEA?
Does the supplier's proposal offer an opportunity to group similar product types into a combined award
(Ex. award all wrenches to one supplier)?
Below Average
(0 - 1 points)
Communication Plan:
How are tariffs mitigated?
How are tariffs communicated and documented?
How does the supplier manage part number changes, obsolecence, and packaging changes proactively to avoid delaying our orders from processing?
How are warranty claims handled and how does the supplier support our warranty clause in the solicitation?
How does the supplier limit and communicate partial shipments for easier Receiving?
How does the supplier engage with their contracted suppliers on new alternative manufacturers for consideration?
Has the supplier identified new alternatives for this bid that could bring value to JEA if approved?
Does the supplier have internal support to manage our open PO database and maintain a KPI of 5% or less past dues?
Below Average
(0 - 1 points)
Lead Times: (length of time between PO released and delivery to JEA warehouse in calendar days)
How competitive are the lead times?
Does the supplier have a program in place to maintain those lead times?
How much notice could the supplier provide if lead times were changing?
How does the supplier stay ahead of market changes around lead times to communicate proactively?
Below Average
(0 - 1 points)
Above Average
(5 points)
Average
(2 - 4 points)
Above Average
(5 points)
Average
(2 - 4 points)
Above Average
(5 points)
Average
(2 - 4 points)
Total points 0
Above Average
(11 -15 points)
Average
(6 -10 points)
Above Average
(5 points)
Average
(2-4 points)
Minimum Qualifications (Accept/Reject)
Evaluation Matrix
1412225480 ITN Hand and Power Tools for Inventory
FY27
Proposer Name: Evaluator:
Does Proposer meet Minimum Qualifications?
Low Bidder = 60 pts
The low bid will receive the maximum 60 points and the amount of that bid will be the basis for awarding points to all other bids based on the following formula:
Other bidders points = 60 * (Low Bidder/Bidder). For Example: Bid #1 = $100, Bid #2 =
$125
Bid #1 is low bid and will receive 60 points, Bid #2 will receive
40 points (60 x (100/125))
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