Contractor_Questions_Responses_0002.pdf

140R1024R0009

1. Question: How would you like my proposal to be submitted for this project?

Response: Please refer to Section L of the Solicitation, Instructions, Conditions and Notices to Offerors. Specifically, WBR 1452.215-81 Proposal Instructions – Bureau of Reclamation (Mar 2021) provides guidance on how proposals should be submitted.

2. Question: When downloading all the information from Sam.GOV, I did not see any specs for the project. Can you send me those please?

Response: There are six documents posted to SAM.gov. The specifications are incorporated in 140R1024R0009 Solicitation Final (15MB).

3. Question: Contractor request that the due date for this proposal be moved out to April 6, due to personnel absence during March (spring vacation / Easter) and subcontractors indicating that they need more time to bid.

Response: At this time, the Government is not extending the request for proposal due date. Once all questions and answers have been addressed the Government may elect to extend the proposal due date.

4. Question: Price of Schedule – Contains roughly the magnitude of the HVAC remodel

Response: Section B.1. Price Schedule is where a proposed fixed price is entered for each type of supply or service characteristic within that Contract Line Item Number (CLIN). A total price is entered in the Price Schedule. This is a firm-fixed price contract.

5. Question: The SOW states 6 items that “Work consists primarily of modifying an existing HVAC system at an existing office facility.

Response: The principal components of work in section 01 11 00 only provide a general overview of the work, it does not contain every aspect of the work required.

6. Reference: Drawings which contain 157 pages. Page 1-16 contains information that coincide with the SOW and schedule. The rest of the plans contain a lot of information that is not shown in the schedule or the SOW. They reflect a lot of building that is already completed.

6a. Question: Why do we have such extensive plans?

Response: The complete set of drawings for the building are provided so that Offerors have all pre-existing conditions available for the formulation of proposals and the work to be performed.

6b. Question: Can you confirm what drawings are directly related the proposal request and what drawings are strictly for reference?

Response: Drawings 1920-D-60001 through 1920-D-60015 are directly related to the proposal.

All remaining drawings are for reference.

7. Question: Will there be a modification to explain exactly what is wanted for the proposal to ensure we do not bid too much or too little?

Response: No. See Provisions L.16. Proposal Instructions and M.1. Evaluation Factors for Award. The offeror is responsible for determining their pricing based upon the requirements in the specifications and drawings.

8. Question: Will there be a modification coming out with precise details to explain the proposal vs specs and plans?

Response: No Proposal - Precise details of what needs to be captured in the proposal are found in Provision L.16. Precise details on how the proposal will be evaluated are found in Provision M – Evaluation for Factor for Award.

Specifications and plans/drawings defines the work to be performed.

9. Question: Will there be an extension to the offers due date?

Response: At this time, the Government is not extending the request for proposal due date. Once all questions and answers have been addressed the Government may elect to extend the proposal due date.

10. Reference: 1920-D-60003 Geo Thermal Well Demolition

10a. Question: Do we remove the piping all the way to the bottom of the well?

Response: Idaho Well Construction Standards Rules IDAPA 37.03.03 and IDAPA 37.03.09 does not explicitly state that the pipe must be removed, however contractors may find it easier to meet the other requirements in the code after removing the pipe.

10b. Question: Do we know the depth of the well casing?

Response: Per Drawing 1920-100-25, the well casings reach 27 ft below surface elevation.

10c. Question: Can you confirm the Geo thermal extraction pump is located inside the well?

Response: Yes. Per Drawing 1920-100-25, the well pumps are submersible pumps located inside the well. However, the pump in the injection well has already been removed by USFO staff.

10d. Question: The well casing that protrudes out of the ground for both extraction and injection. Do we cap the casing at the existing height?

Response: Section 02 41 00 Demolition – Refer to IDAPA 37.03.03 and IDAPA 37.03.09

10e. Question: Do you know the depth of the 3” HWS from the extraction well to the existing building?

Response: Reclamation does not have this information

10f. Question: Do you know the depth for the 3” HWS from the injection well to the building?

Response: Reclamation does not have this information

11. Reference: 1920-D-6003 Note 1 – Remove existing drain below grade

11a. Question: Do you know the depth of this drain pipe?

Response: Reclamation does not have this information.

11b. Question: This pipe has been leaking for what appears and extensive amount of time, causing major wetland. When this pipe is removed, do we use the existing soil/material to backfill the trenches?

Response: Soil requirements are specified in Section 23 21 13 - Hydronic Piping para 3.02 C.4

12. Reference: 1920-D-60001 Concrete

12a. Question: Do you know the thickness of the existing concrete that is to be sawcut and demoed?

Response: On Drawing 1920-100-60, the existing slab is noted as 6” thick. The gravel below is noted as 6” thick on Drawing 1920-100-62.

13. Reference: 1920-D-60004 Grey Water Tank (New boiler contains 35% glycol) (Specs 22 13 10 -1.02(A). The specs state that there is an onsite holding tank located in the yard, and refer you to drawing 1920-D-60004. Drawings show the new tank to be located in the metal building under the new concrete. The drawings and the specs are confusing.

13a. Question: Is there an onsite holding tank that we have to deal with?

Response: No, there is not an existing onsite holding tank. The only below grade holding tank is the one to be installed as defined within the footprint of the concrete work inside the warehouse.

Refer to drawing 1920-D-60004.

13b. Question: Do we pipe from the new grey water tank to the yard tank?

Response: No, there is no yard tank. The gray water tank to be installed only connects to the new floor drain and vent piping.

13c. Question: Is the new floor drain to run out to an existing tank? If so, how far away is the existing tank, and what is the layout and distance?

Response: No, there is not an existing tank.

14. Reference: 1920-D-6003 Geothermal Loops

14a. Question: What is the extent of the demo of the geothermal loop?

Response: The extraction/injection wells are to be fully decommissioned per Idaho Well Construction Standards Rules IDAPA 37.03.03 and IDAPA 37.03.09, and the below grade horizontal pipe is to be removed to the extent shown on Drawing 1920-D-60003.

14b. Question: Can we cut and cap at the wells and abandon the rest in place?

Response: No. The full requirements for decommissioning the wells are listed in IDAPA

37.03.03 and IDAPA 37.03.09.

15. Reference: Gas System

15a. Question: Is replacing the gas meter a part of the project?

Response: Yes.

Drawing 1920-D-60004 and 1920-D-60008

15b. Question: Is the gas system big enough to accommodate the added gas required equipment?

Response: Yes, after the work shown on Drawings 1920-D-60004, -60005, -60006, and the gas riser diagram on -60008.

16. Question: Are there existing air handlers?

Response: No.

17. Question: Is the marshy/wet area considered to be a wetlands area?

Response: No

18. Question: Do the Superintendent, SSHO and QC Manager need to be 3 separate individuals

Response: Section 01 35 30 - Contractor's Onsite Safety Personnel paragraph 1.06 B 11 allows the Onsite Safety Representative to have other, non-safety duties.” Reclamation’s RSHS 3.2.3.2 references the superintendent as a separate individual from the safety representative.

19. Question: Are there any phasing requirements?

Response: No, the contract does not require any phasing.

20. Question: How many people will be in the building?

Response: Generally, 15-35 personnel are in the building during business hours.

21. Question: Are there any temporary heating/cooling requirements?

Response: Refer to the revision of Spec Section Interruption of Service 01 14 30 - 1

22. Question: Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project?

Response: The period of performance speaks for itself in the specification. Once the product data is submitted and approved after award, the period of performance may be reevaluated due to procurement lead-times.