Section J - Att 008 Walk through Q and A_0002.pdf

Walk Through Questions and Answers

Wednesday 7/29/2020

9:00 am Walk Through

Can we take photos?

Yes, of area and objects being moved.

Will contractor remove/demo shelving?

No.

Do objects need to be crated?

Depends on the object but not necessarily.

Unpack at destination?

No, not at destination Location B, San Leandro Warehouse. Only on return to Location A under bid option B will items be unpacked and shelved.

Final page of inventory includes list of items to move only at Building E. No packing or transport for these items.

How much glass?

Some windows, doors, binnacles, navigation lights, and etc. NPS will include material description from the museum catalog on updated inventory on Monday, 8/3/2020.

Additionally, final electronic inventory will be made available after award that will include the current locations of objects.

Electronic inventory will be MS Excel format.

The “Final Location” column identifies objects to remain at San Leandro (Location B) and should not be included in the Option B bid.

Number of workers allowed on-site?

May depend on COVID-19 conditions, local department of public health orders and NPS policy.

Is the San Leandro Warehouse (Location B) our (NPS/SAFR) facility?

RFQ 140P8620Q0048

Section J - Att 008

Yes, it is a GSA leased warehouse under San Francisco Maritime NHP control. NPS staff are on-site and will be there to assist with guiding the delivery of objects at San Leandro.

COVID-19 temperature monitoring of NPS staff on site?

Currently SAFR has not implemented temperature checks for staff but this may change in the future.

11:00 am Walk Through

Can photos be taken?

Yes, of area and objects being moved.

Can we use measurements for objects listed in the inventory?

Yes, but they were converted in the museum catalog system from inches/feet (US customary units) to the metric system and the contractor will need to confirm their accuracy. The pallet or type of storage may affect the size as well.

What is the inventory file format?

MS Excel

Are there any models?

No, there are no ship models in the move as well none of the figureheads stored in the area will be included in the move.

What insurance is required?

Same answer as before, contractor’s standard liability insurance.

Will the kayak require special handling or packing?

No, it is staying at Building E (Location A) and will only need to be moved inside the building. No packing or cradle is required. It is currently part of the list of four objects to move on-site.

I noted that everything is tagged/labeled with the inventory id #.

Will NPS clear equipment and items on floor prior to the move to clear space for the contractor’s work?

Yes. NPS staff will clear supplies, equipment and museum objects that might obstruct the contractor’s work except for the large model of the ship Preussen and some artifacts that are off to the side of the area to be moved. Contractor will have to work around some of these objects.

Are the NPS owned pallets currently at Building E available for the contractor to use in the move?

Possibly, but the contractor should not rely on those limited supplies.

Will the Alaska Packer’s Association sign (ID# MCRP-26) require a free standing structure to move and store vertically?

No. It will just need to be packed for transport. NPS will provide storage space at San

Leandro (Location B) and contractor will be responsible for transport and placement inside museum collection storage room. This may be vertical storage such as securing against a wall, column or sign rack.

What will be done if an extremely fragile object is found that requires extensive packaging for transport?

The item will be evaluated by NPS and contractors. As an option, it may remain at

Building E (Location A) and moved to a secure location inside the building.

2:00 PM Walk Through

Inventory?

An electronic version of the inventory will be made available to vendors who attend the walk throughs in MS Excel spreadsheet format. Materials column will be added from the museum catalog for the objects in the inventory.

The museum catalog measurements were converted in the museum catalog system from inches/feet (US customary units) to the metric system and the contractor will need to confirm their accuracy.

Palletize some items directly on pallet?

Yes, some items that are metal can be directly placed on wood/plastic pallets.

Availability of using NPS/SAFR equipment?

Generally, the contractor must bring their own equipment except for the NPS rolling stair ladders that are already on site.

Will there be pre-onsite access & lead time for planning and preparing packing and transport?

Yes, however, the contractor will not be able to store any materials or equipment onsite prior to the packing and move as the building has limited space available.

Are there any particularly fragile artifacts needing special packaging/handling?

None are known of but any items found in that condition will be evaluated by NPS and contractor and will likely remain at Building E (Location A) while being moved by the contractor to a secure location inside the building.

What are the conditions for unloading at San Leandro warehouse (Location B)?

There are standard loading dock and roll up doors as well as a large truck entry door and ramp on one side of the building. The museum collection storage room has a truck-sized roll up door on the inside for access to storage. Photos will be provided by NPS later next week of the facility loading and access for the contractors attending the Building E

(Location A) walk through.

There are no stairs or elevators required to access the storage area at San Leandro

(Location B).

Can we use the existing boxes for objects that are boxed?

Yes, but they will require repacking to stabilize.

Will the contractor have to document the condition of objects in writing or photography?

No but they are required to report any condition issues to NPS staff if discovered in the process of packing or moving the objects. NPS staff will be responsible for any documentation of the objects.

How should they handle the stack of wood boards inventory item ID# MCRP-02?

These are located on three shelves and the groups should be kept together. They may place groups on single pallets for transport w/o any special treatment beyond securing for transport.

Can contractors use the rolling stair ladders?

Yes, but they will need to provide all other equipment for the move.

How should the ship nameboards be handled?

No special crate or permanent storage for transport is required beyond standard pallet and padding.

Can the contractor use existing bolt holes on binnacles or other standing equipment for securing to pallets?

Yes.

Monday 8/3/2020

9:00 AM Walk Through

What areas are involved in the move?

Identified shelving and bays along north and northwest wall as well as items on the inventory next to the shelving units that will be moved as well.

When will you send the electronic copy of the inventory?

We will send this out end of today (Monday) or tomorrow (Tuesday, 8/4/2020).