Attachment_E_Site_Visit_Discussion_Notes_0001.pdf

Ozette Buildings and Waterlines Olympic NP Attachment E: Site visit notes and initial clarifications

Pre-Proposal Site Visit for Solicitation #140P8323R0003

May 11, 2023

Mr. Keith Robinson, Contracting Officer Representative, thanked the group for their interest in the project and for attending the site visit.

• Nothing said today changes the terms, conditions, requirements, or specifications of the solicitation and eventual contract. All changes will be formalized and incorporated by formal written amendment(s) to the RFP and posted at beta.SAM.gov.

• The solicitation (SF1442 with associated clauses and provisions) is the file named “sol_140P8323R0003” which is the bottom file attached at beta.SAM. Make sure you are viewing the posting that is of type “solicitation” rather than “updated presolicitation”. All amendments will be posted here; it is your responsibility to monitor the site. You can also register and use the “follow” feature.

• This acquisition is set aside for total small concerns. I encourage you to review pertinent sections of the solicitation and regulations.

• As Keith mentioned, we will take only limited questions during this site visit. Submit all questions to him, ideally referencing the particular section of the specifications or drawings.

We will answer all questions submitted up to seven days prior to the closing date in amendments to the solicitation.

• Send proposals and supporting documents, etc. to Mike’s email address (at the bottom of the announcement at beta.SAM and in Section G.4 of the solicitation). Due to system and bandwidth capacities, we recommend sending the proposal at least an hour prior to the time it is due.

• Remember to review the information in Sections L (Instructions to Offerors) and M (Evaluation) before submitting the proposal.

• Due date is May 31 at 1:00 pm PD unless extended by amendment.

The group then toured the building and surrounding areas with brief orienting and introductory remarks from COR Robinson. The following clarifications are provided.

1. Will Olympic National Park (OLYM) provide the Archeological monitoring to full fill the Archeological monitoring requirement?

a. Refer to specification section Part 2.1.B.1 Work Restrictions and notify COR Three weeks in advance of building demolition and initial ground work at the new building site.

If bones, middens, artifacts, or any similar materials are discovered when ground disturbing activities are undertaken, see the Olympic National Park Cultural Resource Inadvertent Discovery Plan - Makah for guidance on communication and workflow protocols.

2. What are the Trim out specifications for the interior of the new buildings?

a. Refer to sheet 8 and Sheet 9. Trim to match existing buildings for doors and windows. SAR Cache office to get 3 ¼” x 7/16” PVC baseboard.

b.

c.

3. What are the Flashing details of the windows and doors?

a. Windows and doors to be prescriptively installed with Butyl Flashing Tape to GRACE construction products standards (GRACE Construction Products Drawing VCRDET-100) The top horizontal exterior trim pieces and siding are to be prescriptively installed and flashed following Hardie Panel Vertical Siding Installation Requirements manual.

4. Is the contractor responsible for obtaining a building permit from the county?

a. No, a building permit is not required in Olympic National Park.

5. Would a Storage/Staging area be available?

a. Refer to Specification Part 7.B.E. In addition, a small area on the North end of the public parking lot will be made available for storage/staging.

6. What are the housing rates?

a. The housing rates for the Ozette Bunkhouse are $11.10 a night, per person.

7. Do the new buildings get one or two electrical meters?

a. Only one new meter is required at the new transformer that will service both new buildings.

8. Does the park pay for the power consumed during construction?

a. Yes, the park will be the account holder for the new electrical service and power will be available to contractor without charge. See also Specification Part 7.B.1

9. Who is responsible for the installation of the new Transformer? Is the contractor responsible for PUD’s scope and cost?

a. The Contractor shall complete all necessary excavation and trenching, and the park will work with the PUD to acquire the transformer. The PUD will install the transformer at the contractor-prepared site. The contractor is only responsible for preparing the site in accordance with PUD’s site preparation specifications.

10. Is Temporary Power Required?

a. The Park has no requirement for temporary power from the contractor. If contractor needs temp power before the transformer is brought online see specification 7.1 Temporary Facilities and Controls.

11. From the new buildings where does the 2” IT conduit go to?

a. See Sheet 3 and 7 of the drawings. The IT conduit shall run the length of the utility trench across the street over to where the new water service will tie into the existing water service. The IT conduit shall be stubbed up and capped at the surface to be utilized at a later date by the park.

12. Is there an electrical specification for the wiring methods (ie” panel types, Romex, MC cable ect)?

a. See sheet 7 of drawings for list of electrical specifications. All other specifications not listed need only be prescriptive and meet NEC requirements.

13. Where do the utilities originate for the demo of the existing buildings?

a. Electrical power originates at the meters and transformer located just north of the maintenance building (but inside the fence line). Electrical utility shall be capped at grade with no ground disturbance below grade.

14. Can excavated material be disposed onsite, or does the contractor need to plan on hauling it away?

a. See specification section 31 20 00 Earth Moving (Part 13), paragraph 3.15 A – contractor shall remove and legally dispose of all soil, trash, debris, and other excavated material offsite.

15. Who is responsible for the contents of the buildings to be demolished?

a. The park will remove and temporarily store all property items that are to be retained prior to demolition. Everything remaining in the building, including fixed shelving, cabinets, and workbench, is the responsibility of the contractor to properly dispose of.

16. For the demolition option, what aspects/elements (if any) of the existing facilities does the contractor need to protect/retain and/or move to the new site?

a. The two outdoor storage sheds shall be relocated to the new site. The existing wood privacy fence shall be retained/protected in place. All other above-ground infrastructure associated with the existing maintenance and SAR cache shall be removed, including electrical meters/pedestals and the obsolete gas pump shut-off emergency disconnect (located on east side of maintenance building).

17. Where are the concrete boards that contain Asbestos?

a. The concrete boards that contain Asbestos are located on some of the exterior skirting of the buildings. The contractor shall abate and properly dispose of the concrete boards, if the demo bid option is awarded.

18. What is the finish of the concrete slabs?

a. The Slabs are to be finished a smooth troweled surface and the SAR Cache office gets snap loc flooring. See Drawing Sheet 9.

19. The solicitation states that on-site work will occur after 7/7/23, but the project specifications say that due to Marbled Murrelet nesting season, work can only be performed between September 23 to March 31. When can I start on-site work? If the demolition option is awarded, do the new facilities have to be complete before the existing facilities are demolished?

a. Contractor may mobilize to the site and begin staging equipment and materials after the September 4, 2023 Labor Day Holiday. Construction activities may commence no earlier than September 24, 2023. Demolition of existing facilities may not commence until the new buildings are substantially complete.

Demolition activities conducted within the April 1 through September 23 marbled murrelet nesting season that produce above ambient noise shall occur between two hours after sunrise and two hours before sunset.

20. Can water line be replaced by horizontal or directional drilling below the existing lines instead of open trenching?

a. No, water line shall be replaced by open trenching along the same alignment as the existing water line (to minimize new ground disturbance in archaeologically sensitive areas) and requires tracer wire and detectable marking tape to be installed along with specified pipe bedding.

21. Do you want all new water line to be 2” HDPE, or can the individual service lines be 1”

HDPE?

a. Individual service lines shall reduce to 1” HDPE where they tee off the main water line, which shall be 2” from the water treatment building to the campground shut-off valve. See revised sheet C1 in Ozette Water Line Drawings.

22. What should I do if I run into large tree roots while trenching?

a. Cut all roots greater than 3 inches in diameter cleanly with a sharp tool, i.e. do not tear rots with the excavator.

23. Can you clarify the locations where you’ll want new isolation valves installed?

a. Yes, see revised sheet C1 in Ozette Water Line Drawings for locations of new isolation valves.

24. Do you need or want your valve boxes to be rodent proof?

a. Yes, valve boxes shall be lined on the bottom and sides with stainless steel ¼” welded wire mesh, placed on 4” thick bed of compacted gravel, and backfilled around the box with the same material.

25. It appears that there is a septic tank and sewage lift station in front of the comfort station where the new water line is indicated. Does this service need to be sleeved?

a. Due to archaeological concerns, new water line needs to be installed in the same trench alignment as the existing water line. This alignment has been changed on sheet C1 (Ozette Water Line Drawings) to reflect the existing alignment and does not require sleeving.

26. It appears that the water line will be less than 10’ horizontal separation from the sewage force main for approximately 390 lineal feet along the main roadway. Should we plan to sleeve the water line, and if so, what material should be used?

a. Plan to sleeve the new 2” HDPE water main in pressure-rated pipe, e.g. 4” HDPE or SCH 40 PVC, for approximately 400 lineal feet where new water line is less than 10’ horizontal separation from sewage force main. Note that sleeve material may need to change and/or include an additional (larger) sleeve to accommodate insulation where water line is exposed crossing the Coal Creek bridge.