140P5420R0016 Attachment 0002-Processing Plan.pdf

San Juan National Historic Site, P16PD00976 Individual Park Processing Plan Cover Sheet

Individual Park Processing Plan Cover Sheet July 20, 2016; Revised August 9, 2016

Park Name: San Juan National Historic Site

Park Acronym: SAJU

Archives Location: 501 Calle Norzagaray, San Juan, PR 00901

Dates of Survey Visit: June 13-24, 2016

Identify individual collections (record groups) to be processed/described:

Provide the title of the collection (record group) and the estimated volume of each and identify whether the work will be done on-site or at an approved contractor or other site, such as a university. If there are more than four individual collections (record groups) to be processed/described, use a second individual park processing plan cover sheet and mark it as a continuation page.

1. Title: San Juan National Historic Site Resource Management Records, 1860-2016

Volume: 317 LF Site where processing/cataloging will occur: NPS Site mailto:lwilliams@historyassociates.com mailto:mary_troy@nps.gov

Individual Park Processing Plan Cover Sheet

Estimate of Entire Archival Holdings to be addressed by this project:

The total volume field on the bottom of this page should be the sum of all listed collections including any on continuation sheets.

Total Volume: 317 LF

Individual Park Processing Plan Overview Sheet

SAJU Resource Management Records

Individual Park Processing Plan Overview Sheet July 20, 2016; Revised August 9, 2016

Park Name: San Juan National Historic Site

Park Acronym: SAJU

Name of Collection: San Juan National Historic Site Resource Management Records, 19-20

Accession Numbers: SAJU-029; SAJU-0035; SAJU-044; SAJU-0065; SAJU-0091; SAJU-109;

SAJU-113; SAJU-140; SAJU-141; SAJU-142; SAJU-143; SAJU-145; SAJU-147; SAJU-149;

SAJU-150; SAJU-155; SAJU-157; SAJU-159; SAJU-164; SAJU-165; SAJU-170; SAJU-174;

SAJU-175; SAJU-194; SAJU-195; SAJU-196; SAJU-198; SAJU-200; SAJU-202; SAJU-206;

SAJU-210; SAJU-211; SAJU-212; SAJU-213; SAJU-239; SAJU-240; SAJU-277; SAJU-276;

SAJU; SAJU-279; SAJU-232

Records Creator: San Juan National Historic Site

Volume: 317 LF

Proposed Hierarchy and Arrangement Statements

Text in blue represents material surveyed in 2016 and reflects the changes from previous processing plan. Arranged into nine series:

SERIES I: CENTRAL FILES, 1949-2010

SUBSERIES A: ALPHABETICAL SUBJECT FILES, 1949-2010

(Arranged alphabetically)

SUBSERIES B: CODED CENTRAL FILES, 1949-2008

SUB-SUBSERIES 1: CODED CENTRAL FILES, 1949-2008

(Arranged alpha-numerically by file code)

SUB-SUBSERIES 2: CODED CENTRAL FILES, 2009 –

(Arranged alpha-numerically by file code)

SUBSERIES C: ADMINISTRATIVE RECORDS, 1950-2014

(Arranged alphabetically by subject and thereunder chronologically)

SERIES II: HISTORIC PRESERVATION RECORDS, 1940-2008

SAJU Resource Management Records

SUBSERIES A: REPORTS, 1940-1991

(Arranged alphabetically by subject)

SUB-SUBSERIES 1: HISTORIC STRUCTURES REPORTS, 1959-1991

(Arranged alphabetically by subject)

SUB-SUBERIES 2: HISTORIC STRUCTURES REPORTS DEVELOPMENT

FILES, 1988-1991

(Arranged alphabetically by subject)

SUB-SUBSERIES 3: HISTORIC STRUCTURE REPORTS VISUAL

MATERIALS, 1951-1990

(Arranged alphabetically by subject)

SUB-SUBSERIES 4: GENERAL REPORTS, 1940-1998

(Arranged alphabetically by report title)

SUBSERIES B: ARMY CORPS OF ENGINEERS, 1956-1997

SUB-SUBSERIES 1: PROJECT FILES, 1956-1997

(Arranged alphabetically by project name)

SUB-SUBSERIES 2: GENERAL FILES, 1975-1996

(Arranged alphabetically by subject)

SUBSERIES C: SECTION 106 COMPLIANCE RECORDS, 1964-2008

SUB-SUBSERIES 1: PROJECT FILES, 1970-2000

(Arranged by park area, thereunder by year, and thereunder numerically)

SUB-SUBSERIES 2: PROJECT FILES, 1999-2008

(Arranged by year, and thereunder numerically)

SUB-SUBSERIES 3: INVENTORY FILES, 1964-2006

(Arranged alphabetically by subject)

SUBSERIES D: HISTORIC AMERICAN BUILDINGS RECORDS, 1954-2002

SUB-SUBSERIES 1: GENERAL FILES, 1964-1999

(Arranged alphabetically by subject)

SUB-SUBSERIES 2: MAPS AND DRAWINGS, 1960-1984

(Arranged alphabetically and alphanumerically by HABS number)

SAJU Resource Management Records

SUB-SUBSERIES 3: PHOTOGRAPHS, 1952-2002

(Arranged alphanumerically by HABS number and project title)

SUBSERIES E: WORLD HERITAGE SITE RECORDS, 1981-2001

(Arranged alphabetically by subject)

SERIES III: THE VOICES OF FORT BROOKE ORAL HISTORY RECORD, 1999

-2002

SERIES IV: MUSEUM MANAGEMENT RECORDS, 1979-2013

SERIES V: INTERPRETATION AND EDUCATION RECORDS, 1956-2008

SUBSERIES A: GENERAL FILES, 1956-2008

(Arranged alphabetically by subject)

SUBSERIES B: EDUCATIONAL PROGRAM FILES, 1981-2004

SUB-SUBSERIES 1: PATRIMONITOS PROGRAM, 1999-2004

(Arranged chronologically)

SUB-SUBSERIES 2: TEACHING AMERICAN HISTORY GRANT, 1998-2005

(Arranged chronologically)

SUB-SUBSERIES 3: OTHER EDUCATIONAL PROGRAMS, 1981-2004

(Arranged chronologically)

SERIES VI: RECORDS OF THE OFFICE OF THE PARK HISTORIAN, circa 1950 -2003

SUBSERIES A: PARK HISTORIAN DESK FILES, 1928-2001

SUB-SUBSERIES 1: GENERAL FILES, 1937-2001

(Arranged alphabetically by subject)

SUB-SUBSERIES 2: JULIO MARRERO NUNEZ ADMINSTRATIVE

HISTORY FILES, 1928-1969

(Arranged alphabetically by subject)

SUBSERIES B: INDIVIDUAL REPOSITORY RECORDS, circa 1950-2003

SUB-SUBSERIES 1: ARCHIVO DE INDIAS, SEVILLA, circa 1950’s (Arranged by signatura with exception of the Expediente Relativo al Ensanche de la Ciudad y Derribo de las Murallas, which is arranged chronologically)

SAJU Resource Management Records

SUB-SUBSERIES 2: ARCHIVO GENERAL DE LA MARINA “ALVARO DE

BAZAN,” circa 1990-2003 (Arranged chronologically)

SUB-SUBSERIES 3: ARCHIVO GENERAL DE LA NACION, MEXICO, circa 1950’s (Arranged chronologically)

SUB-SUBSERIES 4: ARCHIVO GENERAL DE PUERTO RICO, circa 1950’s (Arranged chronologically)

SUB-SUBSERIES 5: ARCHIVO HISTORICO NACIONAL, MADRID, circa 1900 -2003 (Arranged chronologically)

SUB-SUBSERIES 6: ARCHIVO NACIONAL DE CUBA, circa 1950’s (Arranged chronologically)

SUB-SUBSERIES 7: BIBLIOTECA CENTRAL, MADRID, circa 1950’s (Arranged chronologically)

SUB-SUBSERIES 8: BRITISH MUSEUM, LONDON, circa 1950’s (Arranged chronologically)

SUB-SUBSERIES 9: INSTITUTO DE HISTORICA Y CULTURA MILITAR,

GENERAL, circa 1990-2003 (Arranged chronologically)

SUB-SUBSERIES 10: INSTITUTO DE HISTORICA Y CULTURA MILITAR,

ARCHIVO GENERAL MILITAR, MADRID, circa 1990-2003 (Arranged chronologically)

SUB-SUBSERIES 11: INSTITUTO DE HISTORICA Y CULTURA MILITAR,

ARCHIVO GENERAL MILITAR, SEGOVIA, circa 1990-2003 (Arranged chronologically)

SUB-SUBSERIES 12: LIBRARY OF CONGRESS, WASHINGTON, D.C., circa 1990-2003 (Arranged chronologically)

SUB-SUBSERIES 13: MUSEO NAVAL, MADRID, 1989

(Arranged chronologically)

SUB-SUBSERIES 14: PUBLIC LIBRARY OF MALTA, circa 1990-2003 (Arranged chronologically)

SAJU Resource Management Records

SUB-SUBSERIES 15: PUBLIC RECORD OFFICE, LONDON, circa 1950-2003 (Arranged chronologically)

SUB-SUBSERIES 16: REAL BIBLIOTECA, MADRID, circa 1950’s (Arranged chronologically)

SUB-SUBSERIES 17: SERVICIO HISTORICO MILITAR, MADRID, circa 1990 -2003 (Arranged chronologically)

SUB-SUBSERIES 18: U.S. NATIONAL ARCHIVES, NEW YORK, circa 1950’s (Arranged chronologically)

SUB-SUBSERIES 19: U.S. NATIONAL ARCHIVES, WASHINGTON, D.C., circa 1960-199 (Arranged chronologically)

SUB-SUBSERIES 20: UNIDENTIFIED REPOSITORIES, circa 1950-2003 (Arranged chronologically)

SUBSERIES C: MULTI-REPOSITORY SUBJECT FILES, circa 1950-2003

SUB-SUBSERIES 1: CONSTRUCCIONES EN ZONAS POLEMICAS, circa 1990 -2003 (Arranged alphabetically by name or subject)

SUB-SUBSERIES 2: PRISONEROS POLITICOS

SUB-SUBSERIES 3: FAROS, circa 1990-2003 (Arranged by subject and thereunder chronologically)

SUB-SUBSERIES 4: MAPS AND PLANS, circa 1950’s (Arranged chronologically)

SERIES VII: ARCHEOLOGICAL PROJECT RECORDS, 1962-2006

SUBSERIES A: FIELD NOTES, REPORTS AND CORRESPONDENCE, 1962-2006

(Arranged alphabetically by project name)

SUBSERIES B: STILL PICTURES

SERIES VIII: FACILITIES MANAGEMENT, 1984-2016

(Arranged alphabetically by project name)

SAJU Resource Management Records

SERIES IX: VISUAL MATERIALS, 1949-2010

SUBSERIES A: MAPS AND DRAWINGS, 1888-2013

(Arranged alphabetically by project name)

SUBSERIES B: PHOTOGRAPHS, 1860-2014

(Arranged alphabetically by subject)

SUBSERIES C: POSTERS AND DRAWINGS, 1989-2008

SUBSERIES D: AUDIO-VISUAL, 1990-2012

(Arranged by format and thereunder alphabetically by title)

Physical Processing Plan

1. Arrange collection in accordance with hierarchy shown above. Additional accretions of similar material will be physically processed as new subunits. For example: Series I, Subseries B: Coded Files, has been subdivided by date ranges Sub-Subseries 1: 1949-2008; Sub-Subseries 2: 2009-2015, any further accretions would later be added as needed (e.g. - Sub-Subseries 3:

2016-2025; etc.). However, photographs which are currently arranged by an assigned number will be physically re-arranged and labeled by SAJU supplied subject headings. Oversize materials will be physically re-arranged and folders labeled by project; any “non-project” oversize materials will remain part of Series IX.

2. Cull duplicate and non-historical/non-archival materials from the collection. Disposition of these materials will be overseen by SAJU Cultural Resources Program Manager, Felix Lopez.

3. Rehouse in acid-free folders and boxes, as necessary; remove oversized materials (e.g.

drawings) for flattening and housing in acid-free boxes or in metal drawers, with separation sheets placed in both the original and new locations.

4. Rehouse associated photographic material in polyester sleeves; rehouse sleeves in acid-free folders and boxes.

5. Rehouse audiovisual materials in acid-free boxes.

6. Identify fragile or unstable materials, such as newspaper clippings, and create preservation photocopies.

7. Remove rubber bands, paper clips, and staples that are rusty or likely to rust, and other foreign objects.

8. Label or re-label all boxes, folders, and cases, as needed.

SAJU Resource Management Records

List the number of LF that will require Archival Processing Supplies. Write N/A if none are needed.

Number of LF: 100

Cataloging (Description) Activities

Using the ICMS Collections Management and Archives Modules:

1. As applicable, edit existing Finding Aid (History Note not to exceed 3 pages). New materials will be intellectually placed at end of appropriate series, sub-series etc.

2. As applicable, edit collection-level overview of the SAJU RESOURCE MANAGEMENT RECORDS (not to exceed 1 page).

3. As applicable, edit full descriptions for each series and subseries (not to exceed 2 paragraphs each).

4. Add newly processed material intellectually to existing container list, providing the title of each folder.

5. Generate a printable electronic finding aid from entries in the ICMS Archives Module, using existing ICMS finding aid, as edited.

Cataloging Level Required:

1. Provide the number of LF for Cataloging (description) of each collection for every hierarchical level above the file unit level.

Number of LF: 190

2. Provide the number of LF for Cataloging (description) of each collection for every hierarchical level above the item level, as appropriate, including full description at the file unit level.

Number of LF: 80

Site-specific Issues

Please cite any site-specific issues that will require specialized services/treatments. List the number of LF that will require the treatment or the number of hours of specialized services required. Also note whether transportation of the archives is necessary and note how many LF of archives will be transported. Write N/A for any services/treatments that are not needed.

It is understood that the proposed hierarchy is tentative, and that it may be refined by HAI in consultation with the park representative and the approval of the NPS senior archivist.

SAJU Resource Management Records

1. Collection processing will be performed at NPS site.

2. SAJU has acid-free folders, however, additional boxes and archival paper will be needed.

3. Duplicate and non-historical/non-archival materials (such as blank sheets, empty envelopes, publications with no associational value, documents with privacy information that contributes no value to the collection, etc.) will be culled.

4. Preservation photocopies will be made of newspaper clippings.

Pest or mold mitigation for affected archives.

Number of LF: N/A

Archival-related special services for Photograph Collection and project-related oversize materials to be re-sorted, re-arranged and described.

Number of hours: 240

Transportation of uncataloged archives to contractor site for processing.

Number of LF: N/A

Transportation of cataloged/processed archives from contractor to NPS site.

Number of LF: N/A