B08_Solicitation_Attachment_3_FINAL_SOW_for_Pack_and_Move_Revised_8_13_25_0009.docx

Scope of Work – Revised 08/13/2025 Boston National Historical Park Pack and Move Museum Collections

Background and Purpose

Boston National Historical Park (Massachusetts) is an association of sites that tell the story of Boston in the American Revolution and the founding and growth of an independent nation. The park was established by Congress in 1974 to include Bunker Hill, the Charlestown Navy Yard including USS Constitution, Faneuil Hall, Old North Church, Old South Meeting House, the Old State House, and the Paul Revere House. These sites are among the 16 sites that make up the Freedom Trail®, a 2.5-mile trail that winds through downtown Boston, the North End, and Charlestown.

In 1978, Congress expanded Boston National Historical Park to include Dorchester Heights in South Boston. The NPS boundary within the Charlestown Navy Yard expanded in 1980 to include three noncontiguous sites: the Ropewalk and Tar House, the Chain Forge, and the Round House. Per a loan agreement with the US Navy, USS Cassin Young, a Fletcher Class destroyer, is berthed at the Charlestown Navy Yard.

Collections at the park amount to more than 600,000 items and embrace both historical and archeological objects and archives that primarily relate to the industrial history of the Charlestown Navy Yard, which dates from 1900, the American Revolution’s Battle of Bunker Hill that took place in 1775, the World War II and Cold War Navy ship USS Cassin Young and also the Revolutionary War site of Dorchester Heights, which patriot forces occupied in 1775-1776. The park holds smaller groups of materials relating to the park’s partner sites, identified above. Building 107 dates from 1901 and currently the building contains part of the park’s cultural resources operation, regional cultural resource staff, and the park’s maintenance operation.

Project Purpose

The purpose of this contract is to pack and move 1,243.27 linear feet of archives, 178.67 linear feet of rare books and approximately 122,000 objects of museum collections from Boston National Historical Park, Building 107, Charlestown Navy Yard, Charlestown, MA to five separate locations for temporary storage while Building 107 undergoes a major renovation. The museum collections will be moved to two locations:

· Archives, rare books, archeology, and some history objects will be moving to museum storage at Springfield Armory National Historic Site (SPAR), Springfield, MA.

· Museum documentation, empty glass-fronted bookcases, a telephone booth, an oversize drydock model, a hand-operated ropemaking tool, large navy yard signage, will be moving to the first floor of Building 32 in the Charlestown Navy Yard, Charlestown, MA.

· Two large carts used in the rope-making process will be moving to Bldg 269 in the Charlestown Navy Yard, Charlestown, MA

· Industrial history objects will be moving to the Philip J. Philbin Federal Building in Fitchburg, MA.

· Heavy industrial history objects will be moving to the Boott Mill at Lowell National Historical Park (LOWE), Lowell, MA.

Scope of Work

For the duration of the project, the Contractor shall be responsible for all labor, materials, supplies, equipment, fuel, and transport for the pack and move of museum objects to their identified locations. National Park Service personnel will be present to oversee the move, but it is the Contractor’s responsibility to do the packing and moving and install of storage equipment at the identified locations. The Contractor will pack, transport, offload, reload, unpack, and install shelving and museum collections to:

1. Identified museum collections will be packed in appropriate archival materials and boxes. Other museum collections will be packed for safe handling and transport. Packaging requirements of these objects will be discussed with the park curator.

2. All objects will be kept associated with their respective boxes, crates or shelving units. The Contractor may utilize the limited archival and museum quality packing supplies available at the site but will provide any additional packing supplies needed. The Contractor will pack all objects, move map cases and shelving to identified locations. The

3. Unload museum collections at each identified location, install shelving units, where identified, and place objects on shelving units as directed by NPS personnel (according to a plan to be provided). Map drawers will be removed. Blueboard will be placed in each drawer to hold oversize drawings in place. Each drawer will be shrink-wrapped for safe transport. The Contractor will remove shrink wrap and blueboard and replace drawers in appropriate map cases.

4. The Contractor shall supply all equipment such as pallets, half-size pallets, pallet jacks, carts, dollies, ladders, moving carts, crates, and packaging material required to package and move the collections.

5. All items must be handled with care and must be loaded in a safe and orderly manner. Pallets or half pallets will not be allowed to be stacked on top of one another.

6. Contractor must load the truck and transport the loaded truck featuring nonstop, same day service to identified location.

7. NPS staff will receive an inventory list at time of departure from Building 107, Charlestown, MA for all contents loaded onto trucks. NPS staff will receive an inventory list indicating that all objects moved are accounted for at each of the new locations.

8. Contractor must place all items on appropriate shelving units once delivered to the storage facility following NPS plans.

9. Contractor must submit an object safety and transportation plan.

10. Contractor must secure parking permits for storage location as needed for Building 107, 3rd Avenue, Charlestown, MA for the City of Boston.

11. Remove all trash from each of the two delivery facilities as well as at Building 107.

12. The move will occur in multiple phases over the period of performance. The contractor will work with the park curator to determine the collections moving and the timeline of the phased approach.

Government Furnished Property:

Government will provide inventory lists of museum collections for the pack and move. A pallet jack will be available at Springfield Armory National Historic Site.

Staff

The Contractor is to provide all necessary staff. The Boston National Historical Park Curator will be available to guide the Contractor through the museum collections for a site visit prior to moving the collection.

The Contractor must meet technical evaluation criteria that includes:

1. Quoter has demonstrated proficiency (a minimum of three years’ experience) in packing and transporting fragile, museum quality art and antiques in areas with low light, low headroom, and narrow stairs.

2. Quoter has demonstrated proficiency (a minimum of three years’ experience) in transporting heavy museum antiques (e.g., pianos, sideboards).

3. Quoter has demonstrated a minimum of three years’ experience working in historic buildings with no damage to the job site.

4. To be considered technically acceptable, potential contractor is required to provide at least three (3) past job references that address the above criteria with submission of bids. Failure to provide references is unacceptable and potential contractors who fail to submit references will not be considered.

5. Quoter has demonstrated commitment to safe work practices that protect workers. during handling of heavy items and working in cramped spaces.

6. Quoter has demonstrated ability to meet scheduling requirements for job completion on time and on budget.

RESPONSIBILITIES/REQUIREMENTS OF THE CONTRACTOR

Contractor General Requirements:

1.All work will be performed at the following locations between 7:30 am and 4:30 pm in the presence of the museum curator or designee:

· Building 107, Charlestown Navy Yard, Charlestown, MA,

· Building 32 and 269 Charlestown Navy Yard, Charlestown, MA

· Springfield Armory National Historic Site, Springfield, MA

· Phillip J Philbin Federal Building, Fitchburg MA

· Boott Mill, Lowell National Historical Park, Lowell, MA

2. Weekend, holiday and late or early hours of work must be agreed upon prior to scheduling. This will be determined at the time of the contract award.

3. No smoking, food, or beverage is allowed inside any of the identified locations.

4. The Contractor shall provide proof of basic carrier liability insurance as well as standard insurance and bonding which covers the company and its employees against neglect, theft, accident, and damage.

5. The Contractor shall provide additional fine arts insurance of $1,000,000 using a qualified insurance underwriter. Insurance certificate shall be provided to the CO at the time quotes are due.

6. The Contractor shall provide containers for collection and disposal of waste and trash resulting from the work and shall dispose of waste and trash legally at public or private dump areas beyond the park boundary. If a dumpster is needed, park management will have final approval of dumpster location.

7. To assure the safety and protection of the collection, park, and off-site storage location throughout all phases of this project, the Contractor and/or representatives of the Contractor, shall not advertise/publicize/cite their involvement with any phase of the project in any way (including but not limited to, websites, handouts, flyers, brochures, newsletters, reports, traditional media, and social networking sites (e.g. Facebook, Twitter, Instagram).

Contractor Staff:

1. All work shall be performed in a safe and professional manner. Work areas shall be kept clean and free of debris.

2. All contractor staff shall wear Contractor-furnished identification badges and sign-in and out at the beginning and end of the day at each identified location.

3. The contractor shall designate a move supervisor to manage all labor at both origin and destination. The supervisor shall work with the Contracting Officer’s Representative (COR) or curator during all phases of the wrapping, packing, crating, and move and shall support all decisions made by the CO, designee, or curator concerning temporary work stoppages that impact the safety and protection of the staff or objects. The Contractor will notify the COR of personnel changes.

Contractor vehicles and move to/from Storage Facilities:

1. The contractor shall provide trucks with air-ride suspension, rear lift gate, dual drivers, and constant communication ability with their main office through GPS track or other secure method.

2. The contractor-provided trucks shall park in areas designated by the Contracting Officer’s Representative which does not block emergency access.

3. Contractor trucks used to transport collection objects shall be hard sided and clean with no residue of foodstuffs, chemicals, hazardous materials, or stains from previous use.

4. Contractor vehicles shall not leak and there shall be no possibility that water can get inside the truck during inclement weather.

5. Each Contractor vehicle shall have dual drivers with knowledge and experience specialized museum object handling experience.

6. Each Contractor vehicle that carries the museum collections shall carry fire suppression (fire extinguishers) equipment and staff trained in its use to be immediately available in case of fires.

7. The collection shall be secured in the Contractor trucks with appropriate Contractor-provided locks and security seals for the cargo area during transport. At any time, the collection, or any part thereof, is loaded in a truck, and doors of the vehicle are not locked, at least one member of the Contractor staff shall be present to monitor all access to the vehicle.

8. The Contractor staff is not authorized to open any box unless requested by the CO or designee.

9. Other than the observance of traffic laws, vehicles shall not make stops during the park to storage facility transport.

10. Objects shall be transported by the Contractor directly to off-site storage with no interruption of climate or security protection.

Contractor shall supply:

1. All necessary supplies required for any wrapping, packing, crating, and palletizing except for those provided by the BOST curator.

2. Any necessary heavy equipment such as a forklift and pallet jack.

3. Any necessary loading/unloading equipment such as ramps, dollies, carts, hand trucks and lifts, etc.

4. Any necessary hand tools required for disassembling and reassembling shelving, fabricating or adjusting boxes and crates.

5. Contractor shall deliver identified museum collections to off-site storage at:

· Springfield Armory National Historic Site, 1 Armory Lane, Springfield, MA

· Building 32 and 269, Charlestown Navy Yard, Charlestown, MA.

· Phillip J Philbin Federal Building, 881 Main Street, Fitchburg, MA

· Boott Mill, 115 John Street, Lowell MA

Government Provided Support Service In preparation for the move, the National Park Service staff will –

1. Inventory the collection at Boston National Historical Park, Building 107: The Contractor shall be responsible for field measurements to confirm measurements for packing.

2. Verify that all objects are labeled prior to the move with an NPS catalog number in the format of park acronym followed by a sequential number that is marked on the object and/or on archival quality tag. In cases where the objects are not cataloged, verify that those objects are labeled with an NPS accession number in the format of Acc. or Accession followed by a sequential number that is marked on the object and/or on an archival quality tag.

3. Provide on-site supervision during all phases of the move.

4. Provide the contractor with a comprehensive list of all objects to be packed and moved to off-site storage.

5. Provide the contractor with a list of all special needs/handling objects. The curatorial staff is available to provide guidance concerning the known variables of the objects.

6. The Contracting Officer’s Representative shall provide a list of individuals authorized to access the collection.

Deliverables

· Site Visit prior to the collections move.

· Pack and transport museum collections to identified storage locations.

· Disassemble and reassemble shelving units to identified locations.

· Provide the BOST Curator with an inventory list of museum objects loaded for transport.

· Place Museum collections on identified shelving units or storage locations.

· Provide the BOST Curator with a final inventory list of all relocated collections.

Justification

Building 107 of the Boston National Historical Park is undergoing extensive renovation. The park’s museum storage facility will lack HVAC, fire suppression, security, and will be inaccessible during construction. The museum collections will be moved to temporary storage facilities at Springfield Armory National Historic Site, and Building 32 at the Charlestown Navy Yard, Charlestown, MA until Building 107 comes back online.

Period of Performance

Initial on-site meeting with Boston National Historical Park:

Schedule an onsite meeting. The contractor will need to come to the park ahead of the move. For example, to measure and determine needed packaging supplies before putting on the truck to move it.

Pick Up, Move & Delivery:

Work to be performed the week of October 1, 2025, and must be completed by close of business December 5, 2025.

Pickup and drop off same day Contractor can work between 7:30AM and 4:30PM Monday through Friday.

Locations for pickup:

Boston National Historical Park Building 107 107 Third Avenue Charlestown, MA 02129

Drop Off of Museum Collections and Placing on Shelving:

Springfield, MA

Conditions at site:

Loading dock

Conditions at site:

1st floor is above street grade with stairs, NPS will remove front railing for ramp use Double doorway

Fitchburg, MA

Conditions at site:

Street level entrance, single door width at entrance Busy public post office and social security building Morning deliveries provide best access.

Boott Mill, Lowell National Historical Park 115 John Street Lowell, MA

Work Coordination:

The Contractor will coordinate the site visit through this contact:

BOST/COR Contact:

Teri DeYoung, Senior Curator National Park Service Northeast Museum Services Center Charlestown Navy Yard, Bldg. I Charlestown, MA 02129 857-270-4703 Teri_DeYoung@nps.gov