Contractor_Q_and_A_II_0002.docx
DOCX document 18 KB Posted
- Solicitation number
- 140P4226Q0024
About this file
This is a Contractor Questions and Answers document for solicitation 140P4226Q0024, addressing clarifications on irrigation system maintenance and repair services at Independence National Historical Park in Philadelphia, Pennsylvania.
The Government operates 14 multi-zone irrigation systems at the facility and will provide irrigation maps and device locations to the awarded contractor. Key scope clarifications indicate that contractors must conduct weekly inspections of all zones across each system to identify defects such as broken heads or non-operating valves, then submit findings with material cost estimates for Government approval before proceeding with repairs within a few days of notice to proceed. All controllers are timer-based without smart or remote access capabilities. The Government clarifies that the contractor is not responsible for backflow device certifications or testing—a separate backflow certification contract will address that requirement—nor for removing and reinstalling backflow devices during winterization and startup activities; however, contractors must ensure backflow devices provide water. Repair labor costs are excluded from the annual Not-to-Exceed (NTE) limit, which applies only to materials, while the contract itself covers labor costs. This represents the National Park Service's first irrigation maintenance contract for this location.
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140P4226Q0024 INDE Irrigation Maintenance Contractor Q & A II
1. Can the Government provide the total number of irrigation systems and the number of zones associated with each system? We have a total of 14 irrigation systems that all have multi zones. The number of heads are too many to count.
2. Are any irrigation systems equipped with smart controllers or remote access capability? No all controllers must be controlled from the timer.
3. Can the Government provide additional clarification regarding the weekly inspection requirements referenced within the scope of work? So, for the first week to week and a half the contractor will go through every zone on each system. The contractor shall then identify any defects like broken heads or irrigation valves not operating. The contractor shall then write up their findings for the cost of materials, once we (the Government) approve the invoice the contractor shall make the repairs within a few days of notice to proceed.
4. Will irrigation maps and locations for devices, controllers, points of connection, and winterization points be provided to the awarded contractor? Yes
5. Is the contractor responsible for backflow certifications/testing, if applicable? No, only to ensure that the backflow is providing water. I am currently working on a backflow certification contract that will cover that.
6. Is the contractor responsible for removing and reinstalling backflow devices during seasonal winterization/startup activities? NO
7. Can the Government provide the previous contract award amount or incumbent contractor information, if available? N/A this is the first irrigation contract that the park is submitting.
8. Are repair labor costs included within the annual NTE limit, or does the NTE apply only to materials? Should only apply to materials and the contract itself should cover the labor.
File details come from the government source that posted it. Updated .