A04_Statement_of_Work_updated_0002.pdf

Fort Mc Henry National Monument & Historical Shrine Hampton NHS

STATEMENT OF WORK

Fire Suppression System Inspection, Testing, and Support Services

July 2025

1.0 DESCRIPTION

Provide inspection, testing and maintenance (ITM) of (11) Sprinkler based fire protection systems; (20) fire alarm and monitoring system(s), and (1) government owned FM 200 Gas Based fire protection system for Base and 4 option years. Additionally replace fire pump and related equipment at Hampton Mansion during the first 60 days of the base period.

2.0 SCHEDULE

2.1 Period of Performance

Base Period (FY25) July 2025 thru June 2026 Option Period 1 July 2026 thru June 2027 Option Period 2 July 2027 thru June 2028 Option Period 3 July 2028 thru June 2029 Optional six-month extension July 2029 thru January 2030

2.2 Work Hours

On-site work shall generally be performed during normal business working hours of 8 a.m. to 3 p.m., Monday through Friday, except when otherwise indicated. Work on Saturdays, Sundays, Federal holidays, early morning, or at night may not be performed without prior consent from the COR. Submit requests for work outside of the stated normal business hours to the COR for approval at least 48 hours in advance of the work.

2.3 Project Schedule

Within 5 working days from issuance of the contract, the Contractor will submit a proposed schedule of work to the COR.

3.0 PLACE OF PERFORMANCE

Work will be completed at two park units.

Fort Mc Henry NM & HS 2400 E. Fort Ave Baltimore, MD.21230

Hampton NHS 535 Hampton Lane Towson, MD. 21286.

4.0 REFERENCE

4.1 Definitions

• Approved: Acceptable to the authority having jurisdiction.

• Authority having jurisdiction (AHJ): Interior Region 1, North Atlantic-Appalachian Regional Office

Structural Fire Management Officer.

• Contractor: as used within this specification refers to the primary contractor and/or subcontractor(s).

• Contracting Officer (CO): Government Agent with the authority to approve changes to the terms, conditions or price of the contract. NO OTHER PERSON IS AUTHORIZED to approve changes to the terms, conditions or price of the contract.

• Contracting Officers Technical Representative (COTR).

• Emergency Impairment: A condition where a fire protection system or portion thereof is out of order due to an unexpected occurrence.

• FMSS: Facility Management Software System

• Listed: Equipment, materials, or services included in a list published by Underwriters Laboratories

(UL) or Factory Mutual (FM), and whose listing states that either the equipment, material, or service meets appropriate designated standards or has been tested and found suitable for a specified purpose.

• NFPA: National Fire Protection Association

4.2 Applicable Codes and Standards

• NFPA 1: Fire Code, 2018

• NFPA 13: Standard for the Installation of Sprinkler Systems, 2019

• NFPA 13R: Standard for the Installation of Sprinkler Systems in Low-Rise Residential Occupancies,

• NFPA 25: Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection

Systems, 2020

• NFPA 72: National Fire Alarm and Signaling Code, 2019

• NFPA 96: Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations,

• NFPA 101: Life Safety Code, 2021

• NFPA 2001: Standard on Clean Agent Fire Extinguishing System

4.3 Appendices

List of systems and buildings in appendix A See attached MS Excel Spreadsheet Labeled: FOMC & HAMP FPS Inventory January 2025 Finial

5.0 GENERAL REQUIREMENTS

5.1 Qualifications

• Contractor: The contractor and proposed sub-contractors must verify that they are licensed in the state of Maryland and must be able to demonstrate they have a minimum of 5-years’ experience completing NFPA compliant inspection testing and maintenance of fire protection systems.

• Technicians: Lead technicians performing fire protection system inspection, testing and maintenance must meet one of the following:

o NICET II or greater certification for the type of system being worked on.

o Certified by the manufacturer for the make and model of system being worked on.

5.2 Site Access

Contractor shall have limited use of the site for operations. Limit use of premises to access of fire suppression and must be accompanied by a park employee. Do not disturb portions of site beyond areas in which the Work is indicated.

5.3 Government Provided Materials and Support

• The Government will assign a point of contact to escort the contractor’s technicians and provide access to buildings.

• The Government will provide staff to reset equipment and systems (elevators, HVAC) interfaced with fire alarm systems.

• The Government will provide an inventory of systems in hardcopy format (see appendix A) and an electronic version in MS Excel format

• The Government will not provide staff to assist with inspection and testing tasks.

6.0 REQUIRED TASKS

6.1 Validate Fire Protection System Inventory

The contractor will validate and correct the system inventory provided by the government. The inventory will be provided in an electronic Microsoft Excel format. The corrected inventory with current inspection cycles as per code will be returned to the Government in the same electronic Microsoft Excel spreadsheet format.

6.2 Inspection and Testing of Fire Alarm Systems

The Contractor shall conduct inspection and test of each fire alarm system in the inventory. An inspection and test will encompass annual inspection and test requirements as identified in NFPA-72 Chapter 14. 100% of initiating devices shall be tested.

100% of smoke detectors shall be tested for sensitivity on a 3-year cycle starting @2025. Sensitivity testing shall be conducted in accordance with NFPA-72 Chapter 14 and manufacturer’s instructions.

Inspections and tests for each system will be recorded on inspection report forms that comply with NFPA-72 Chapter 14. The building FMSS location number must be recorded on the administrative portion of the form. Individual inspection and test reports are required for each system. Reports must be submitted in a digital format. Handwritten reports will not be accepted. Individual reports are due to the COR within 72 hours of the completion of individual inspections.

All impairments and deficiencies must be detailed on the inspection and test forms.

Should an emergency impairment be discovered, the Contractor shall:

• Notify the NPS COR immediately

• Tag the system with an impairment notice indicating that it is out of service and what caused the impairment.

6.3 Inspection and Testing of Water-Based Fire Sprinkler Systems The Contractor shall conduct inspections and test of all water-based fire sprinkler systems. An inspection and test shall encompass all semiannual, and annual inspection and test requirements as identified in

NFPA-25. Inspection and tests shall be conducted in accordance with methods and procedures as outlined in NFPA-25. See appendix B.

Inspections and tests for each system will be recorded on inspection report forms that comply with NFPA-25 Annex B. The building FMSS location number must be recorded on the administrative portion of the form (front page). Individual inspection and test reports are required for each system. Reports must be submitted in digital format. Handwritten reports will not be accepted. Individual reports are due to the COR within 72 hours of the completion of individual inspections.

All impairments and deficiencies must be detailed on the inspection and test forms. Should an emergency impairment be discovered, the Contractor shall:

• Notify the NPS COR immediately

• Tag the system with an impairment notice indicating that it is out of service and what caused the impairment.

6.4 Inspection and Testing of Fire Pumps

The Contractor shall conduct one annual inspection, test and manufacturer’s annual required maintenance of all fire pumps. An annual inspection and test shall include inspection and test requirements identified in NFPA-25.

Inspections and tests for each system will be recorded on inspection report forms that comply with NFPA-25 Annex B. The building FMSS location number must be recorded on the administrative portion of the form (front page). Individual inspection and test reports are required for each system. Reports must be submitted in a digital. Handwritten reports will not be accepted. Individual reports are due to the COR within 72 hours of the completion of individual inspections.

All impairments and deficiencies must be detailed on the inspection and test forms. Should an emergency impairment be discovered, the Contractor shall:

• Notify the NPS COR immediately

Tag the system with an impairment notice indicating that it is out of service and what caused the

6.5 Inspection and Testing of FM-200 System

The Contractor shall conduct inspections and test of all FM-200 systems. An inspection and test shall encompass all semiannual, and annual inspection and test requirements as identified in NFPA 2001.

Inspection and tests shall be conducted in accordance with methods and procedures as outlined in NFPA 2001.

Inspections and tests for each system will be recorded on inspection report forms that comply with NFPA 2001. The building FMSS location number must be recorded on the administrative portion of the form (front page). Individual inspection and test reports are required for each system. Reports must be submitted in digital format. Handwritten reports will not be accepted. Individual reports are due to the COR within 72 hours of the completion of individual inspections.

All impairments and deficiencies must be detailed on the inspection and test forms. Should an emergency impairment be discovered, the Contractor shall:

• Notify the NPS COR immediately

• Tag the system with an impairment notice indicating that it is out of service and what caused the

6.6 Service Calls

• Emergency Service Calls: The contractor shall be required to respond to emergency service calls within twelve (12) hours from the time the call for service is received. The scope of an Emergency Service Call includes all efforts necessary to respond to and fix the problem. Work for Emergency Calls shall be invoiced in accordance with the Labor rates and Materials limitations, and within the Not to Exceed (NTE) limits set forth in the contract. The Contractor is responsible to alert the COR and Contracting Officer when 75% of the NTE limit has been reached. On average, the park estimates there are six (6) Emergency Service Calls per year.

• Non-Emergency Service Calls: The contractor shall be required to respond to non- emergency service calls within 3 days from the time the call for service is received. The scope of a Non-Emergency Service Call includes all efforts necessary to respond to and fix the problem. For Non-Emergency Service Calls, the contractor shall provide a detailed estimate for all costs associated with work necessary to make repairs, including all labor and material. Work shall be quoted and invoiced in accordance with the Labor rates and Materials limitations, and within the Not to Exceed (NTE) limits set forth in the contract. The Contractor is responsible to alert the COR and Contracting Officer when 75% of the NTE limit has been reached. On average, the park estimates ten (10) Non-Emergency Service Calls per year.

6.7 Immediate Replacement of End of Life Cycle Equipment

The Contractor shall, within 120 days of POP start, replace fire pump and related equipment located in the Hampton Mansion. The following equipment shall be replaced:

One (1) STH Aurora Electric Fire Pump, Model 4-383-7B

• Vertical Inline

• 400 GPM @ 70 PSI (Rated Pressure/100%)

• 89 PSI: Shutoff/Closed Head

• 50 PSI: 150%

• Clockwise (Right) Rotation

• 4" 125 lb. Suction Flange / 4" 125 lb. Discharge Flange

• 25 HP, 3500 RPM200 Volt / 3 Phase / 60HZ, Note: Contractor shall confirm proper voltage before installation.

One (1) Casing Relief Valve (Cla-Val) ¾” 55L-60, (Pilot Operated Type)

One (1) Suction and Discharge Gauge Set

The Contractor shall field verify and provide all replacement components needed to make the pump and related system fully functional as per NFPA codes and standards.

6.8 Training

Provide four, 1hr training sessions for NPS staff. Ensure personnel are knowledgeable on location of critical system components; system operation; relevant procedures; and identifying abnormal conditions that may render a system inoperable. The training should address all types of systems covered under the contract and should be conducted by qualified or factory trained technicians. The training shall be conducted on Microsoft Teams, or similar approved platform. The training shall be recorded for future park use. The Government shall retain full rights over the recording.

7.0 DELIVERABLES

7.1 Inspection and Test Reports

• Inspections and tests for each system will be recorded on inspection report forms that comply with requirements of the appropriate NFPA Code or Standard.

• Individual inspection and test reports are required for each system.

• Individual inspection reports are due to the COR within 72 hours of the completion of individual inspections.

• Reports must be formatted to 8.5 x 11 inches and submitted electronically in an Adobe PDF file format.

• Reports must be submitted in a digital format. Handwritten reports will not be accepted.

• The building FMSS location number (see appendix A: Inventory of Fire Protection Systems) must be recorded on the administrative portion of the form.

7.2 Deficiency Cost Summary Report

• Descriptions of all individual deficiencies will be submitted electronically in Microsoft Excel format.

• Individual deficiencies shall be identified by FMSS location as well as the date of inspection

• Costs to repair deficiencies shall be broken down by labor and material cost. Labor cost shall be further broken down by labor cost per hour and labor hours.

• An updated report is due to the COR weekly on Mondays, by close of business, when inspections are conducted the week prior.

8.0 POINTS OF CONTACT

Contracting Officer’s Representative John Holtzinger John_Holtzinger@nps.gov 410-818-7624

Contract Specialist Eric Hubbell eric_hubbell@nps.gov 484-269-7159

8.0 POINTS OF CONTACT