Amendment_0002__Attachment_01_Q_As_0002.pdf

140P4224Q0122 - Amendment 0002 Questions and Answers

• Are these oil boilers, forced air units (split units or package units), mini splits, aka the type of units we would be working on. All units are electric, no fuel oil or gas. Chilled water with electric resistance heat, mini-splits, and package units

• Are they in separate buildings or in one spot. Would a ladder be needed and if so what size ladder. 4 Separate locations. 8’ and 10’ step ladders needed

• Can you please provide all incumbent information relating to this HVAC Inspection & Maintenance? There is no incumbent.

• Will a complete schedule be provided showing us air filter sizes and motor belt sizes to be provided with our services on a quarterly basis? Yes

• Are the evaporator coils of the (8) indoor air handlers in the basement of Philander

Chase Knox to be flushed and brushed with a cleaning solution on a quarterly basis? (a high end facility with equipment in a dirt floor basement) Yes

• Are the belt replacements for fresh air recovery systems a part of the maintenance contract? Yes. Inspected quarterly, replace as needed or annually as per industry standards.

• For all of the Chiller AHU’s will the belts need to be replaced four times a year with each maintenance service or once per year? Inspected quarterly, replace as needed or annually as per industry standards.

• Will the ventilation fan in the Visitor Center mechanical room be a part of the contract?

(equipment is labeled in the field saying “ Restrooms and Utility Closet). Not part of scope of work, therefore not part of contract.

• Are there any air filters needed for the fresh air intake systems (economizers)? Yes

• Is the cleaning, testing, and inspection of the (6) electric baseboard heating units in the theater a part of the maintenance contract? Not part of scope of work, therefore not part of contract.

• Is the cleaning, testing, and inspection of the (2) electric space heaters at the front of the theater a part of the maintenance contract? Not part of scope of work, therefore not part

• Is the cleaning, testing, and inspection of all of the (16) reheat coils in the Admin building a part of the maintenance contract? Yes

• Is the cleaning, testing, and inspection of the (1) small electric heater in the stairwell in the theater a part of the maintenance contract? Not part of scope of work, therefore not part of contract.

• Are the (2) mini-splits in the Theater a part of the maintenance contract? Not part of scope of work, therefore not part of contract.

• Are the ductless mini splits in the Admin Building a part of the maintenance program?

Not part of scope of work, therefore not part of contract.

• Is there a specific certification that we need to validate and provide annually for the maintenance? EPA Refrigerant Certification

• Should we be awarded the contract, when is this certification provided by us due for submittal to the park (during a certain fiscal quarter or date dead line?) Between award and Notice to Proceed.

• If no third party certification program is required to abide by, can this document be drafted and verified by our company as the service provider? EPA Certificate Required

• Which electrical system testing, temperature values, pressure values, and other relevant data need to be reported per Chiller system on a quarterly basis? Manufacturer’s Checklist for PM’s recommendations and scope of work

• Which electrical system testing, temperature values, pressure values, and other relevant data need to be reported per Air Handler system on a quarterly basis? Manufacturer’s Checklist for PM’s recommendations and scope of work

• Is oiling, inspecting, and testing the circulator motor for the Admin Building hot water heater a part of the maintenance contract? Not part of scope of work, therefore not part

• What specific barrier types do we need to set up to protect the general public from our maintenance activities? (are orange cones or caution tape sufficient?) Orange cones, signage, and a spotter.

• How frequently should the strainers be cleaned for the chiller system? As per manufacturer’s recommendation.

• Under Package Units and Chillers, coil cleaning is listed as 'as needed'; however, the industry standard is annually. Can the condenser coil cleaning for the base bid be required annually so that bids are uniform? Follow industry standards if they dictate a higher level of service as noted on the SOW.

• Air Handling Units list belt replacement as 'as needed'; however, the industry standard is annually. Can the belt replacement for the base bid be required annually so that bids are uniform? Follow industry standards if they dictate a higher level of service as noted on the SOW.

• Industry standards suggest quarterly filter changes. Can the filter replacement for the base bid be required quarterly so that bids are uniform? Follow industry standards if they dictate a higher level of service as noted on the SOW.

• Are Pleated MERV8 filters acceptable? Yes

• On the pricing sheet, 56 Labor Hours are listed. Are there mandated labor hour parameters? Are the 56 hours a representation to be edited to estimated labor hours in the workbook? The 56 labor hours is an estimate. Please do not changed or edit hours on the pricing sheet. Provide your hourly rate.

• Can you provide drawings for each location? Yes, provided via amendment 0002. See attachments 02 through 05.