B09_QA_Response_rev-1_4_1_23_0003.xlsx
XLSX spreadsheet 246 KB Posted
- Attached to
- NAMA WAYSIDE EXHIBITS - LOCKKEEPERS HOUSE
- Solicitation number
- 140P3023Q0056
About this file
This document contains questions and answers related to a solicitation for wayside exhibit services for the National Park Service. The solicitation seeks a contractor to plan, design, fabricate, and install fifteen wayside exhibits at the Lockkeepers House, including developing audio description scripts and creating eight tactile maps and fourteen tactile and printed QR code medallions. The period of performance is 560 days. Key details include that the contract will be awarded at lowest price technically acceptable; the NAICS code was changed to include specialty trade contractors to allow more small businesses to qualify as set-aside; and a site visit is included after award.
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Q&A RFQ 140P3023Q0056
Q&A - RFP 140P3023Q0056 NAMA WAYSIDE EXHIBITS - LOCKKEEPER'S HOUSE
| Question # | Question | Question Reference (if applicable) | NPS Response | |
| 1 | Is a brand new contract OR if there is (was) an incumbent performing these services. | |||
| If not brand new, could you please provide the current / previous contract number? | This is a new requirement need. No incumbent contractor. | |||
| 2 | Do you have an idea of what size the NPS wants these (15) wayside exhibits to be? | All but one panels are 36" x 24". Wayside 049 is 6" x 12". Please reference A06b Attachment B_Starter_Proposal for all panel sizes | ||
| 3 | Where we can find the expected award amount for the project or is that determined by the lowest qualifying bid? | The basis of award is lowest price technically acceptable (LPTA). The Government does not release the Independent Government Estimate values nor a estimated magnitude. Services do not have a magnitude | ||
| 4 | Would you consider changing the NAICS code for this solicitation to either 337212 Custom Architectural Woodwork or 238990 All Other Specialty Trade Contractors? The current code used has a size standard of 8 million; the set-aside requirement for this NAICS code restricts many qualified exhibit fabricators who are certified as small businesses from being eligible to respond. | NPS has added NAICS 238990 All Other Specialty Trade Contractors to the solicitation. Potential offerors shall have atleast one (1) of the identified NACIS codes registered with SAM.gov at closing of the soliciation to be considered for award. | ||
| 5 | Can you clarify if there is a Project Manager (PM) role for this project? We only see Planner listed. | A project manager is not required for this contract. The Planner can perform overall management of the project. The two mentions of "Project Manager" in the SOW have been removed. | ||
| 6 | Can the PM and Planner be different individuals? | A project manager is not required for this contract. The Planner can perform overall management of the project. Any reference to "Project Manager" within the SOW have been removed. | ||
| 7 | States to “create audio description scripts”. Audio description is not listed as a role on the bid sheet template. Can we add this role to the bid sheet? | In IV Scope of Work, section E; | Audio Describer has been added to the revised bid sheet, revised SOW, and evaluation criteria | |
| 8 | Are there further specifications for the "audio box"? Is the audio box attached to something or free-standing? | The audio box is a component to the wayside base. A more common name is Solar Audio Post - Electronics. It shall contain two solar panels, a piezo push button, a player, and a speaker. The housing shall be durable and weatherproof. It shall include a USB Programming Dongle for easy upload of content. | ||
| 9 | States to “Create eight (8) Custom Illustrated/UV Cured Tactile Maps (tactile)”. Can you provide more detail about these items? Can photos of precedent examples be provided? Are these being used outdoors or indoors? | IV Scope of Work, section F | The illustrated tactile maps shall be designed by the contractor using Adobe Illustrator or equal, measure approximately 15" wide x 24" high, and withstand outdoor conditions and a lot of touching. They will be mounted side by side with the wayside graphics. See two photos to the right. | |
| 10 | States “Fourteen (14) unique tactile and printed QR code medallions to be fastened by the Contractor to the wayside bases”. Is there a preferred type of medallion? Can images of precedent examples be provided? | IV Scope of Work, section K, #3 | No precedent images exist. The medallion should be 3D printed with a UV-LED printer, have tactilely identifiable pattern and a QR code, be approximately 3" x 3", and be printed on a substrate of between 1/16" and 1/8". | |
| 11 | Can the role of project manager be added to the "Definitions" section? Page 1, section III? | VIII Travel and Meetings, section A | A project manager is not required for this contract. The Planner can perform overall management of the project. The two mentions of "Project Manager" in the SOW have been removed. | |
| 12 | The Bid Sheet spreadsheet does not include the Plan phases of work; should we add those or will you reissue the spreadsheet? | B08b Attachment F_Bid Sheet | The bid sheet consists of multiple tabs, located at the bottom of the excel workbook, to be completed as provided on the first tab labeled "Instructions". These tabs include the phases of work and labeled as: Draft WE Proposal, Final WE Proposal, Production, Installation, and Closeout. This workbook must be completed and returned in excel format. | |
| 13 | Do the tactile maps and models require braille? | Yes, some braille should be included. The amount will not be known until the tactiles are designed but the plan is that braille will only be used for basic information like the title of the tactile, major roads (if applicable), north arrows, etc. | ||
| 14 | Can the park send a photo of the horse mounting block? | A photo reference of the mounting block can be located in A06b Attachment B_Starter_Proposal, page 12 (049) at the bottom center of the page. The block is made of concrete, has three half-circular steps, measures approximately 3' tall, 4' wide, 3' deep. | ||
| 15 | Will the park provide all historic resource documents for the writer/planner? | Yes, this will be provided to the awardee of the contract. | ||
| 16 | Does the audio description include any way finding from stop to stop... | |||
| OR waysides exhibits only? | No. | |||
| 17 | Do you envision any testing or prototyping requirements during the development of the tactile models and maps? | No. | ||
| 18 | Is the Planner expected to draft the audio description script in addition to the exhibit script, or is a specific Audio Describer required? | An Audio Describer should be part of the team. Audio Describer has been added to the bid sheet in the Production tab and added to Key Personnel in the Evaluation Criteria. | ||
| 19 | Is this estimate within the limitations of the budget? | The Government does not release the Independent Government Estimate pricing nor a magnitude. Services do not have a magnitude. | ||
| 20 | Are multiple bids required to award? | This will be awarded to one (1) responsive offeror who is deemed to be lowest price technically acceptable in accordance with the solicitation basis of award process. | ||
| 21 | Are there more specifications on the requirements for the UV-cured tactile maps? | The term of art is UV-LED printing. A UV-LED printer prints onto any surface using photo-reactive inks that solidify once exposed to the unidirectional UV light which is part of the printer. | ||
| 22 | Does the government already have a vendor they use for the UV-cured tactile maps? | It is the responsibility of the offeror to obtain any sub-contractors or vendors should it be applicable to the offerors proposal. | ||
| 23 | Are these tactile maps intended to be digitally printed or is there a limited color pallet on each one (four colors or less)? | The tactile maps shall be printed using a UV-LED printer that also includes at least four colors (CMYK) to produce a virtually unlimited amount of colors. The color pallets shall be determined during the design of the tactiles but will most likely not be limited to four colors. | ||
| 24 | Is the image intended to be subsurface or is the illustration on the surface? | All images on wayside panels are part of the graphic that is embedded in powder coating. | ||
| 25 | Is there an expected lifespan for the tactile maps? | 2 years. | ||
| 26 | Does the park have a specified style for the illustrations? | Semi-realistic, watercolor, muted color palette, | ||
| 27 | Does the park have a recommended vendor for the Infrared Beacons? | It is the responsibility of the offeror to obtain any sub-contractors or vendors should it be applicable to the offerors proposal. | ||
| 28 | Will the government program the beacons to work with the smartphone app? | Yes, NPS will be responsible for the programming of the final approved and accepted beacons. | ||
| 29 | Why does the QR Code need to be tactile? Can this simply be an embedded graphic? | The QR Code does not need to be tactile but there should be a tactilely identifiable element to the medallions so that people who are blind or who have low vision can identify the medallion. | ||
| 30 | Is there special permitting that is required for installation in Washington D.C.? | No. | ||
| 31 | Are there any compliance issues with drilling into the ground? | No. All waysides shall be mounted to existing exposed aggregate which does not need compliance to be drilled into. | ||
| 32 | During which stage or stages of work should the AD scripts be developed? | (Item IX.) | Production Phase. | |
| 33 | How many stages of development are anticipated for AD scripts? | Production Phase. | ||
| 34 | How much time in the project schedule should be provided for the government to record and load the audio? | (Item IV.E.) | 30 calendar days. | |
| 35 | Is the period of performance flexible? Can 60 days be added to accommodate AD script development and government recording? | Yes. The Period of Performance has been extended to 560 days. | ||
| 36 | Does the government have a preferred payment schedule by deliverable or should the contractor propose a payment schedule? | The payment schedule should mirror the phases of work; Draft WE Proposal, Final WE Proposal, Production, Installation, and Closeout. | ||
| 37 | Site Visit: Can you confirm that a site visit is included? (a site visit is listed in the SOW, but the Solicitation document notes “ SITE VISIT: No site visit is anticipated for this solicitation.” | (Item VIII. B) | The site visit mentioned on page 8 of 12 (VIII. B.) is referencing the site visit requirement to be conducted as part of the work after award to a successful offeror |
| ADDITIONAL APPROVED QUESTIONS (B09 PART 2 - AMENDMENT 0003) | |
| 38 | FACTOR 4 Past Performance |
Do you expect that to be one page with 3 projects or can this be 3 pages?
I am not sure if this needs to be included in the 15 page total page count for the Technical Proposal ….as the Key Personnel is not included Solicitation B08 Continuation of SF-1449, Factor 4 Past Performance Per the solicitation B08 Continuation of SF-1449, the past performance is part of Volumn II - Technical Proposal. Only exclusions to the 15 page count are submissions of the Key Personnel and anything identified for/as Volumn I - Business Proposal and Volumn III - Pricing Proposal image1.jpeg
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