A04_SOW_NAMA_LOHO_WAYSIDE_EXHIBIT_030823_0001.pdf

Request for Proposal

NATIONAL MALL AND MEMORIAL PARKS

LOCKKEEPER’S HOUSE

WAYSIDE EXHIBITS

SCOPE OF WORK

I. BACKGROUND

Originally completed in 1837, the Lockkeeper’s House has stood for 185 years on the

National Mall, a humble witness to our nation’s history. In the early 1800s, George

Washington advocated for canals in the capital city and believed they were essential for the economy and fundamental to our nationhood. The original Lockkeeper’s House sat at the intersection of what used to be the C&O Canal and the Washington City Canal. The

Lockkeeper collected tolls and kept trade records for merchandise that entered the city.

Over the years, as the canals were filled in to make way for a more modern capital city, the Lockkeeper’s House evolved to meet the needs of the times – serving as a tool shed, a guard lodge, a comfort station, a holding cell, and now a venue for telling the story of the developing capital city.

II. PURPOSE

The purpose of this contract is to provide planning, design, fabrication, installation for fifteen (15) wayside exhibits for National Mall and Memorial Parks.

III. DEFINITIONS

a. Planner

Primary point of contact. Documents potential content, base and panel options. Drafts focused, achievable purpose statements. Planner also takes notes on discussions and decisions, information that will be documented in the Wayside Proposal. Writes a project summary, records all data, and prepares the Wayside Proposal. Reads and reviews graphics and reference materials to develop wayside text and layouts. Writes a project summary, records all data, and prepares the Wayside Proposal. Studies text references and graphics, writes draft text, and guides team reviews. Reviews full-size and production proofs.

b. Graphic Designer:

Explores potential graphics, develops thumbnail roughs, and takes site photos, records

GPS data. Reviews the quality of potential graphics and research other possible sources. Develops and defines thumbnails and identifies what graphics are needed.

Studies text references and graphics, makes draft layouts, and plans new art and maps.

Reviews full-size proofs and makes corrections to files and prepares production-ready package.

c. Graphics Researcher:

Contacts outside sources, orders graphics, negotiates use-rights and fees, acquires images and permission letters, documents agreements, purchases images, and archives all records. Researches and gathers reference material.

d. Production Manager:

Directs panel and base fabrication contracts and inspects panels. Archives product warrantees, production files, original graphics, and graphic use-rights agreements.

e. Illustrator:

Creates custom illustrations

f. Cartographer:

Creates original maps

g. Installer:

Prepares site for safe installation and installs wayside bases and panels.

h. Contracting Officer (CO):

The person executing this contract on behalf of the Government, including any duly appointed successor and authorized representatives of the Contracting Officer acting within the limits of his/her authority.

i. Contract Specialist (CS):

The person who works directly with the Contracting Officer that is assigned as the contracting office’s logistics professional who assists in writing, negotiates, finalizes and monitors the contracts of an organization with contractors, COR, and internal program offices who’s priority is to make sure that all contracts are fair and follow industry, local, state and federal regulations, and assists all parties to ensure they follow and fulfill contractual obligations.

j. Contracting Officer's Representative (COR):

The on-site contract administrator for the Contracting Officer. The duties and responsibilities of the Contracting Officer’s Representatives are defined below in this

Section or in a letter of designation issued by the Contracting Officer.

k. Contractor:

The individual, partnership, joint venture, or corporation undertaking the execution of work under the terms of the contract and acting directly or through their agent, employees, or subcontractors.

IV. SCOPE OF WORK

The contractor shall provide the National Park Service (NPS) with all labor, materials, equipment, facilities, and travel necessary to plan, design, fabricate, and install wayside exhibits for National Mall and Memorial Parks.

This contract includes all phases of work as detailed in the Attachment A, Wayside Exhibit

Planning and Design Specifications: Section 1 Programmatic Accessibility, Section 2 Site

Analysis, Section 3 Wayside Exhibit Proposal, Section 4 Research and Graphic

Acquisition, Section 5 Wayside Exhibit Plan, and Section 6 Graphic File Preparation.

The Contractor shall:

A. Finalize Starter Proposal, see Attachment B, Starter Proposal, by adding designer created thumbnails and location information. The Government shall furnish the source file in Adobe InDesign upon award of contract.

B. Create wayside exhibit production ready design layouts for fifteen (15) unique exhibits.

C. Research and purchase one-time use rights for up to twenty (20) images. Images to be determined by the contractor. The Government shall furnish contemporary photos of park activities, historic park images, and existing art.

D. Create text for fifteen (15) wayside exhibits.

E. Create audio description scripts for (15) wayside exhibits. The Government will record and load the audio onto the Contractor-supplied audio boxes.

F. Create eight (8) Custom Illustrated/UV Cured Tactile Maps (tactile)

1) 041, Plan view of Constitution Gardens (c1976)

2) 043, Map of the Reflecting Pool and surroundings showing the greatest number of temporary buildings on the National Mall (c1945)

3) 044, Map of the Chesapeake & Ohio Canal extension from Georgetown to

Tide Lock B (c1847)

4) 048, Map showing the corner of 17th Street and Constitution Ave. NW with the three locations of the Lockkeeper’s House.

5) 050, Tactile map of 17th Street Wharf in Washington, DC (c1794)

6) 052, Map of Tiber Creek (c1825)

7) 073, McMillan Plan, simplified

8) 076, L’Enfant Plan, simplified

G. Create four (4) illustrations:

1) 046, Enslaved workers on the David Burnes plantation (c1790)

2) 050, Workers unloading stone from a boat at thew 17th Street wharf (c1792)

3) 074, Anacostan people on the banks of the Potomac River (c1608)

4) 079, Family of the lock keeper with the lock house in the background

(c1850)

H. Fabricate fifteen (15) wayside panels consisting of a printed high-resolution image embedded into a powder coated surface.

1) Fourteen (14) 36”x24” (exhibits 041, 042, 043, 044, 046, 047, 048, 050, 051, 052, 073, 074, 076, 079)

2) One (1) 6” x 12” (exhibit 049)

I. Fabricate fifteen (15) welded and painted aluminum bases according to the Wayside

Exhibit Base Specifications:

1) One (1) – Plant ID, plate mount (049)

2) Two (2) – Hybrid Low Profile, 36x24 angled for graphic + flat portion for model with integral audio box, plate mount (047, 051)

3) One (1) – Hybrid Low Profile, 36x24 angled for graphic + flat portion for model with integral audio box, sled base (048)

4) Seven (7) – Hybrid Low Profile, 36x24 angled for graphic + angled portion for tactile map/diagram with integral audio box, plate mount (041, 043, 044, 050, 052, 073, 076)

5) Four (4) – Low Profile, 36x24 angled for graphic, with integral audio box, plate mount (042, 046, 074, 079)

J. Create four (4) bronze tactile models:

The Contractor shall 3D scan each element in situ to create digital models.

1) 047, Scale model of the Lockkeeper’s House as it appears today.

Approximately 12” x 10” x 10”.

2) 051, Scale model of the 17th Street Levee closure as it appears when it is closed to protect the city from flooding. Approximately 12” x 6” x 3”.

3) 048, A smaller version of the Lockkeeper’s House to indicate the current location of the Lockkeeper’s House. Approximately 6” x 5” x 5”.

4) 048, Scale model of the horse mounting block at the back of the

Lockkeeper’s House. Approximately 6” x 6” x 6”.

K. Supply and install audio description equipment:

1) Fourteen (14) sets of solar-powered, single piezo button activated audio electronics with custom engraving, surface mounted to all low-profile wayside exhibit bases.

2) Eighteen (18) outdoor rated, infrared beacons to activate audio description via the NPS smartphone apps. Provide one per exhibit plus three extras.

3) Fourteen (14) unique tactile and printed QR code medallions to be fastened by the Contractor to the wayside bases. Scanning the QR codes will take a user to the audio description of the wayside exhibit located on

National Mall and Memorial Parks’ web site.

V. INVOICING

The "Submit Invoice to" address for DOI orders is the Department of Treasury's Invoice

Processing Platform (IPP). All invoices are to be submitted online via the electronic

Invoice Processing Platform. This is a mandatory requirement initiated by the U.S.

Department of Treasury and one can find more information at this website https://www.ipp.gov/index.htm.

One’s company must register at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish an account in order to submit an invoice on this project. Benefits of registering with IPP include the ability to create invoices directly from a contract award and submit them electronically, as well as:

email notification when invoice(s) are paid online payment history email notification when one is awarded a new contract

The email notification of payment is sent when a payment is distributed to one’s bank account and will include all pertinent payment information. For all questions related to

IPP registration and issues with submitting invoices, please contact IPP Customer

Support at 1 (866) 973-3131.

NPS shall pay the Contractor, after acceptance of a submittal by the Government, for services/product performed. Invoice for payments will need to be submitted to the NPS

COR by email at glenn_klaus@nps.gov for approval of payments before being entered into Invoice Processing Platform (IPP). Once approval is received by the COR, the

Contractor may submit payments in IPP for processing.

Invoices must have the following information:

• Date of Invoice

• Invoice Number

• Contractor Address

• Contractor Phone Number

• Billing POC (Contractor)

• Billing - Contact Phone Number

(Contractor)

• Billing - Contact email (Contractor)

• Billing Period (Period of

Performance must fall within the monthly periods)

• Contract/Task Order Number

• Date of Service(s)/Delivery

• Location(s) Service(s)/Delivery performed

• Description of Service(s)/Item(s) delivered/performed https://www.ipp.gov/index.htm https://www.ipp.gov/vendors/enrollment-vendors.htm mailto:glenn_klaus@nps.gov

VI. PERIOD OF PERFORMANCE

The NPS anticipates a period of performance period of 500 days to commence upon start date of contract award.

VII. CONTRACT TYPE

The NPS anticipates awarding a firm fixed price contract.

VIII. TRAVEL AND MEETINGS

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel

Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The Contractor shall travel as required to support program tasks. All travel arrangements are to be made by the Contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective

Federal Travel Regulations as amended and supplemented by the Department of the

Interior travel regulations where applicable. The standard rates for travel costs can be found on the General Services Administration website. No Federal travel authorizations are to be issued. The Contractor shall make every effort to keep travel costs to a minimum.

No reimbursement will be made for parking at a Contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The Government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel

CLIN, they shall notify the Government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a Government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

A. Kick-off/Post-award call

The project manager shall participate in a 15-minute conference call to discuss contract, communications, and site visit.

https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-results/?action=perdiems_report&state=DC&fiscal_year=2023&zip=&city=

B. Site Visit

A project manager, planner, designer, and illustrator shall travel to National Mall and Memorial Parks in Washington, DC to meet with the Contracting Officer’s

Representative (COR) and NPS staff for up to two 8-hour days to visit each wayside exhibit location, revise purpose statements, review available reference materials, and develop thumbnails for each exhibit.

C. Video Conference

Ongoing calls: The contractor shall conduct monthly video calls to facilitate a collaborative work process and to conduct submittal reviews. The contractor shall prepare agendas and take notes for each meeting, and submit proposed agendas and meetings notes to the COR.

D. Installation

An installation crew shall travel to National Mall and Memorial Parks in

Washington, DC to install 15 wayside exhibits.

IX. DELIVERABLES AND DESTINATION POINT

A. The contractor shall submit the following to the COR:

1) Kick-off/Post-award Conference Call notes

-word file by email

2) Wayside Exhibit Proposal

-PDF of proposal by government-secured Microsoft Teams site

-all site photos by government-secured Microsoft Teams site

-PDF of work and payment schedule by email

3) Final Wayside Exhibit Proposal with illustrated thumbnails of art, tactile elements, and map direction

-PDF of proposal by government-secured Microsoft Teams site

-source file by government-secured Microsoft Teams site

4) Draft Wayside Exhibit Plan with developed black and white art with sample color, and drawing of tactile elements showing text and braille

-PDF of plan by government-secured Microsoft Teams site

-PDF of updated work schedule by email

5) Wayside Exhibit Plan with color art at 50% completion, refined drawings of tactile elements

6) Final Wayside Exhibit Plan with full color art and 3D files or photos of clay models of tactile elements

7) Production-Ready Files with final art

-one full-size color print of each unique wayside exhibit from fabricator mailed

-one digital copy of the packaged production-ready InDesign files and all links by government-secured Microsoft Teams site

-final 3D files or photos of final models of the tactile elements by government-secured Microsoft Teams site

-PDF of shop drawings for bases by email

8) Bases, tactile elements, hardware

All bases, panels, audio boxes, and tactiles shall be shipped to Washington, DC and installed by the contractor.

9) Close-out package on external solid state hard drive and mailed as necessary

-As-printed wayside exhibit production files

-Original illustrations

-Raw scans and layered graphic source files

-Word document of all final text

-3D model files for tactile elements

-Accessible PDF for each exhibit. All images shall have unique alt text. At a minimum, the PDF shall pass the Adobe Acrobat Accessibility Full Check found under the "Tools" section of Adobe Acrobat.

B. All deliverables shall be shipped Free On Board (FOB) Destination, within

Consignee’s premises, with all shipping and transportation costs prepaid.

Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost. The Contractor shall submit three hard copies of all submittals and one digital PDF file.

C. Deliverables Shall Be Sent To The Following:

1. COR Deliverables:

Glenn Klaus

National Park Service

National Mall and Memorial Parks

1100 Ohio Drive, SW

Washington, DC 20024

2. Wayside Exhibit Delivery and Installation:

National Mall and Memorial Parks

Lockkeeper’s House

Southwest Corner of 15th Street, NW and Constitution Ave., NW

Washington, DC

X. REVIEW AND APPROVAL

The COR will notify the contractor, in writing, of approval or rejection of the work within

14 calendar days. Any additions or corrections shall be completed within 21 calendar days. In the event the government delays comments beyond the period specified, the contractor shall be entitled to a day-to-day extension in the completion date.

XI. GOVERNMENT-FURNISHED PROPERTY

The contractor shall be responsible for security and protection of all government-furnished property or materials provided in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property not incorporated into the exhibit.

XII. ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by the

Contracting Officer via a bilateral modification prior to any additional work being performed.

Work performed by the Contractor without written approval from the warranted Contracting

Officer shall be done at the risk and cost of the Contractor.

XIII. LOSS OR DAMAGE

The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the performance of this contract. The contractor shall submit a full written report to the Contracting Officer within

24 hours following the occurrence of such damage, loss, or injury.

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this contract, the contractor shall be responsible for same. The government, at its option, may in lieu of repayment, require the contractor to replace at his own expense, all such property as directed by the Contracting

Officer. Until the equipment is repaired or replaced, the contractor shall furnish similar, adequate replacement property and/or equipment at no charge to the government, within two working days of the date the equipment has been lost, stolen, or damaged.

XIV. CONTRACT ADMINISTRATION

A. The National Park Service, Contract Specialist / Contracting Officer address is:

East Major Acquisition Buying Office, Interior Region 1, National Park Service -

National Capital Area, 1100 Ohio Drive, SW, Washington, D.C. 20242

The contractor shall use the Contracting Officer as a point of contact on all business and administrative matters concerning this contract. All correspondence, other than that of a technical nature, shall be addressed to the Contracting Officer, with information copies of the basic correspondence to the COR.

B. The National Park Service, COR address is: National Park Service, National Mall and

Memorial Parks, Attention: Glenn Klaus, 900 Ohio Drive, SW, Washington, DC

20024.

The contractor shall use the COR as the point of contact for all technical matters under the contract. Technical correspondence shall be addressed to the NPS COR, with an information copy of the basic correspondence to the Contracting Officer.

XV. FACILITY SECURITY POLICY

Contractors attending meetings or accomplishing work within the buildings or real property of the National Park Service shall adhere to the security policy of each office. It shall be the responsibility of the contractor to contact the office before work begins for a briefing on security policies.

XVI. WARRANTY

The contractor shall guarantee the workmanship against defects in work and material that might appear under extremely high visitor use and variable weather and climate conditions for a minimum of one year. The warranty period shall commence with final acceptance of work. This shall include all labor and parts at no additional cost to the government.

If during this warranty period, defective workmanship, materials, or equipment are identified by the government, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government.

Action may include but is not limited to:

A. Placing all work into satisfactory condition;

B. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work; and

C. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, materials, or equipment that may have been guaranteed under another contract.

Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the notice of corrective action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor’s obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B. point or the point of acceptance) to the contractor’s plant and return to the place of delivery specified in the contract.

The contractor shall also bear the responsibility for the work while in transit.

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

XVII. TECHNICAL DATA CONFIDENTIALITY

The quote submitted in response to this Request for Quote may contain technical data that the offeror or his subcontractor (s) does not want used or disclosed for any purpose other than for evaluation of the quote. The use and disclosure of any such technical data may be restricted, provided that the offeror marks the cover sheet of the quote with the following legend:

“Technical data contained in pages _______ of this quote shall not be used or disclosed, except for evaluation purposes.”

If a contract is awarded as a result of or in connection with the submission of this quote, the government shall have the right to use or disclose this technical data to the extent provided in the contract. This restriction does not limit the government’s right to use or disclose technical data obtained from another source without restrictions. The government assumes no liability for disclosure or use of unmarked technical data and may use or disclose the data for any purpose and may consider that the quote was not submitted in confidence and therefore releasable under the Freedom of Information Act (5 USC 552).

XVIII. LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

The following items are attached and incorporated into this order:

A. National Park Service, Harpers Ferry Center, Wayside Exhibit Planning and

Design Specifications, 19 pages

B. National Mall and Memorial Parks, Lockkeeper’s House Wayside Exhibits Starter

Proposal, 17 pages

C. VIS and Wayside Hardware Specification Manual, Annotated, 54 pages

D. Programmatic Accessibility Guidelines for National Park Service Interpretive

Media, 92 pages