Sewer_sign_in_sheet_0003.pdf

Pre-proposal Conference/Site Visit July 10th, 2025

Replace Harden Farm Sewage System With Connection to Municipal Facilities

ACAD 255256

Solicitation Number 140P2025R0044

Request for Proposals No.1443N5010070901

INTRODUCTIONS

• NPS ACAD Staff

• Tony Jasper Contracting Officer - NPS Denver Service Center

• John W. Murphy Espinosa, Project Manager – NPS DSC

• Participants

Agenda 8:30- 9:30 – Meeting at Park Headquarters for a project overview, introduction.

10:00-11:00 – Meeting at the Harden Farm project site

TODAY’S GOAL

• Provide offerors an opportunity to gain a better understanding of the project and the proposal submission/evaluation process.

• Provide potential offerors an opportunity for a thorough site investigation, in order to better understand some of the logistical constraints of the project.

• Questions are encouraged. Questions shall be asked in the open for the entire group to hear. Please no side-bar conversations. Questions that can not be answered today will be answered via a solicitation amendment.

PROJECT BACKGROUND

• System was originally constructed as a septic tank/subsurface sand filter discharging into Great Meadow. It was reconstructed in 2005.

• Septic secondary system discharging to shallow drip irrigation. The system includes a septic tank, biological filter, settling tank, UV disinfection and discharge pump.

• Project will correct a sewer system that is beyond its useful life and is ready to fail.

PROJECT BACKGROUND

PROJECT SCOPE

• The Work includes construction of a new sewer pump station and sewer forcemain to serve current and future sewer demand employee housing.

• The new sewer pump station will be connected to a gravity sewer network to be installed in the housing development under a separate contract.

• The sewer forcemain will be connected to an existing sewer manhole in the Municipal system on Great Meadow Drive.

• This work includes extending the three-phase electrical service along Kebo Street as well as electrical and mechanical work to support the new pump station.

• This also includes upgrades to the existing electrical service near the gate on Great Meadow Drive, and extension of electrical service along Great Meadow Drive to power the heat trace system at Great Meadow Crossing.

• After completion of the new pump station and forcemain, the existing septic and pre-treatment tanks and drip hose disposal system shall be demolished.

Contractor is responsible for the legal disposal of all waste.

• Phase 1: Start construction of new pump station and force main. Work of this phase shall be substantially complete prior to connection to users.

• Phase 2: Disconnect existing housing from old septic system and connect to new system. Connect new sewer network to new pump station system.

• Phase 3: Demolish, remove and properly dispose of obsolete sewer system.

BATS and Tree Removal

• Presence of Federal and/or State listed bats has been observed or detected at multiple sites across the project area.

• In coordination with USFWS, and in an effort to minimize disturbance to bat habitat, this project includes timing restrictions on all work at specific locations where bat presence has been confirmed.

• Tree removal will be limited to prior to April 15 and after October 31

More information about bats can be found in spec section 01 11 00 1.7.I. (Special Construction Requirements).

Northern Long-eared Bat

SOLICITATION KEY POINTS

• Released to SAM.gov on May 28th

• Procurement is being conducted as a Total Small Business

Set-Aside under NAICS code 237110.

• Period of Performance 365 calendar days after NTP

• One Firm-Fixed-Price contract will be awarded

• Source selection will be made using Best Value/Tradeoff method (see FAR 15.101-1)

Key Solicitation Clauses

• 52.211-18 VARIATION IN ESTIMATED QUANTITY

• Special Requirement 1 - Key Personnel

– PM, Superintendent, QC Manager and Safety Manager – no substitutions for first 120 days)

• Liquidated Damages ($1,501/day)

• Davis Bacon Wage Requirements apply – see Attachment 3

PROPOSAL INSTRUCTIONS

• Please read Section L thoroughly

• Email submissions to CO/CS on or before 5pm ET, July 21st, 2025

– Tony_Jasper@nps.gov, john_kotchian@nps.gov and CS_DSC_Proposal_Submission@nps.gov

• Make sure you verify receipt from NPS

• Pay attention to detailed page limitation requirements (6 page max technical approach)

• Offer Guarantee/Bid Bond is required – valid for 90 days

• Please submit your proposal as two separate pdf files – Volume 1:

Technical; Volume 2: Price

PROPOSAL EVALUATION

Basis of Award

• Evaluation process is explained in Section M

• The Contracting Officer (CO) will award a contract to the offeror who submits a proposal that conforms to solicitation requirements; offers fair and reasonable pricing; and provides the best value to the government considering all evaluation factors combined

• The Government may accept other than the lowest priced proposal when the perceived benefits of a higher priced proposal merit the price differential.

• All evaluation factors other than price (Factors 1-5), when combined are approximately equally important to price.

PROPOSAL EVALUATION

Basis of Award (Continued)

• NPS evaluates the technical volume first without knowledge of the offeror’s pricing. Once the evaluation team rates the technical volume, pricing is revealed. The team then determines which proposal offers the overall best value to the Government.

• NPS reserves the right to award a contract without entering into discussions. In the event that NPS chooses to enter into discussions, a competitive range will be established and the process described under FAR 15.306 will be followed.

PROPOSAL CONTENTS (Technical Volume)

• Technical Volume must contain the following five sections pertaining to each evaluation factor. These are listed in descending order of importance

Factor 1 – Project Experience Factor 2 – Technical Approach Factor 3 – Schedule Factor 4 – Key Personnel Factor 5 – Past Performance

PROPOSAL CONTENTS (Technical Volume)

Factor 1 – Project Experience – up to 2 relevant projects in the last 10 years. Use Project Experience Questionnaire form attached to the solicitation

Factor 2 – Technical Approach: 6 page narrative discussing your approach to THIS SPECIFIC PROJECT. Be sure to touch on things like protecting park resources, minimizing impacts to residents, phasing and sequencing.

Factor 3 – Schedule: Gantt Chart format schedule with NTP of June 1, and brief accompanying narrative.

Factor 4 – Key Personnel: Resumes for PM, Superintendent, QC Manager, and Safety Manager.

Factor 5 – Past Performance: PPQs for the 2 projects submitted under Factor 1.

PROPOSAL CONTENTS

Volume 2 – Business and Price Proposal

• Signed SF1442

• Acknowledgement of Solicitation Amendments

• Completed Contract Price Schedule

• Bid Bond

• Section K: Reps & Certs

• General References

• Proposed Substitutions

• Subcontracting Percentage Worksheet ((to track required

15% self performance)

REMINDER

• Questions are due to the CO 10 days prior to bid deadline. It is the Offeror’s responsibility to take notes and submit questions in writing by the deadline.

• Submit questions only to Tony_Jasper@nps.gov and John_Kotchian@nps.gov

• Email proposals on or before July 21, 2025.

• Solicitation and project documents are only changed with a formal amendment.

• Direct all inquiries to contracting until contract award. All inquiries will be redirected to contracting.

QUESTIONS?

Thank you for your time and interest in this project!