140P2021R0055-0004_Att03-RevSpec-013592_CollectionMoveAndStorageProcedures_210701_0004.pdf

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INDE-224697/176914/177564, Second Bank Projects
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140P2021R0055
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This document outlines specifications for a collection move and storage project. The contractor will pack, transport, store offsite, and reinstall over 1,600 museum objects from six rooms at the Second Bank of the United States, including 214 exhibited artworks, 1,435 stored historic collection objects, and reproduction furniture, equipment, and supplies. The contractor must build crates for the artworks, individually wrap and box smaller objects, and wrap larger furniture for transport and climate-controlled storage. The contractor must submit qualifications and plans, and provide ongoing environmental monitoring, security, and access for inspection at the storage facility. Temperature and humidity controls are specified. The work must be completed between August 2021 and January 2022.

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INDE – 224697, 176914, 177564 01 35 92 - 1

COLLECTION MOVE AND STORAGE PROCEDURES

SECTION 01 35 92 – COLLECTION MOVE AND STORAGE PROCEDURES

PART 1 – GENERAL

1.1 SUMMARY

A. The Contractor will provide labor and materials to:

1. Build and pack crates for 214 exhibited works of art including sculpture, framed drawings, framed paintings, and framed prints in first floor galleries for secure and clean storage in the Second Bank prior to start of Construction. At the conclusion of Construction, unpack the 214 exhibited works of art and reinstall in their original locations. Remove and legally dispose of all crates and packing materials from facility.

2. Pack, transport, store offsite, return, unpack, and reinstall 1,435 stored historic museum collection objects including furniture, books, ceramics, metals, glass, rolled and boxed textiles, paintings from second floor rooms. One (1) second floor collection storage room (south) is accessible by stair only. Any items removed from this room must be carried down to the first floor, and then carried out the south door and down the south steps. There is an elevator off of the second floor north storage rooms, and the contractor may be able to use the elevator for access. Cover storage cabinets and flat files to remain in place and protect them and their contents from dirt, dust, and water for secure and clean storage in the Second Bank prior to start of Construction. Remove and legally dispose of all related trash from facility.

3. Pack, transport, store offsite, return, unpack, and reinstall stored reproduction furniture, lighting equipment and supplies, boxed and rolled fabric, equipment crates, boxed wallpaper rolls, boxed carpet tiles, industrial-sized rolls and large boxes of paper and packing material, ladders, and small supplies from second floor rooms prior to start of Construction and then return at the conclusion of Construction. Remove and legally dispose of all related trash from facility.

1.2 SUBMITTALS

A. In advance of the move, the Contractor shall submit a list describing all proposed storage furniture and their specific proposed use to the COR for approval.

B. In advance of the move, the Contractor shall submit a proposed procedure and schedule of housekeeping which will occur in the storage space where the Second Bank museum collection, equipment, and supplies are stored to the COR. Housekeeping and inspection of storage spaces shall be performed according to an established and approved schedule.

C. During the period of storage, the Contractor shall submit the environmental monitoring readings from the previous month’s monitoring to the COR by the tenth day of each month.

D. In advance of the move, the Contractor shall submit an access plan for use by NPS in monitoring museum objects during storage to the COR.

INDE – 224697, 176914, 177564 01 35 92 - 2

E. Quality Assurance Submittal: Review of the qualifications of the contractor and field supervisor for this section is a requirement of this project. In order to be qualified for this work, the Contractor shall submit for review a list of projects demonstrating the following experience:

1. Demonstrated proficiency in building museum quality storage crates for long term storage of works of art.

2. Demonstrated proficiency in transporting fragile, museum quality art and antiques in areas with low light, low headroom, and narrow stairs.

3. Demonstrated proficiency in transporting heavy museum antiques (e.g., pianos).

4. Demonstrated commitment to safe work practices that protect workers during handling of heavy items and working cramped spaces.

1.3 QUALITY ASSURANCE

A. Qualifications: An experienced mover who has a minimum of five (5) years of proven experience and has completed crating, packing, moving, and storage of similar museum objects and to the extent indicated for this Project and whose work has resulted in a record of successful performance.

1.4 STORAGE AND PROTECTION OF HISTORIC MATERIALS

A. The Contractor shall provide a safe, secure, monitored, museum quality storage environment for the off-site storage of the Independence National Historical Park collections, equipment, and supplies. All necessary intrusion detection, locks, surveillance, etc. shall be contractor supplied/provided.

B. The Contractor shall provide documentation to verify museum quality storage. With forty-eight

(48) hours’ notice to the contractor, the Government shall physically inspect the storage location.

The contractor may not charge the government for these inspections.

C. The Contractor shall provide appropriate museum-quality storage equipment to minimize the amount of space needed. Equipment shall include, but not be limited to pallets and dollies for oversized furniture, pallet racks for crated objects and oversized objects, and general-purpose steel shelving for smaller boxes and objects. For the purposes of this work, museum-quality storage equipment may include but not limited to high-quality steel storage racks with solvent-free powder-coatings and chemically inert plastic pallets.

D. Contractor shall own or contract for the long-term lease of the storage facility which shall be a stand-alone building situated in a light industrial or mixed commercial location to limit the amount of dust, debris, and air pollution.

E. The Contractor’s proposed storage facility shall provide dedicated space for the Second Bank museum collection, equipment, and storage in a quality building of sound and substantial construction in compliance with all of the Government’s minimum requirements (see Section 2.3 D ENVIRONMENTAL CONDITIONS for required temperature and relative humidity ranges):

1. The museum quality storage area provided by the Contractor shall be used solely for storage of Second Bank’s museum collection objects, equipment, and supplies. Any office, INDE – 224697, 176914, 177564 01 35 92 - 3 supply, or other storage functions shall be separate from the space provided for the Second Bank museum collection objects, equipment, and supplies.

2. Flammable liquids and materials shall not be housed in the structure.

3. Storage facility shall be outside any areas designated as a 100-year flood zone or next to a body of water that could overflow its boundaries.

4. The area/space where the Second Bank museum collection, equipment, and supplies are stored shall have no windows to the building exterior.

5. The storage space where the Second Bank museum collection, equipment, and supplies are stored shall have a minimum number of doors to enhance security and environmental controls.

6. The storage space where the Second Bank museum collection, equipment, and supplies are stored shall have only the needed water pipes that are part of the required fire suppression system in the interior of the space.

7. Any floor drainpipe in the storage space where the Second Bank museum collection, equipment, and supplies are stored shall have adequate back-flow valves in place.

8. No fuel pipes shall be installed in the storage space where the Second Bank museum collection, equipment, and supplies are stored.

9. The storage space where the Second Bank museum collection, equipment, and supplies are stored shall be free of water, gas, or electric meters, electrical panels, and utility valves that require monitoring and servicing.

10. The storage space layout where the Second Bank museum collection, equipment, and supplies are stored shall be sufficient for safe movement of objects in, out or between storage units without hindrances.

11. Any storage fixture, pallet rack lower shelf, crated objects or oversized furniture shall be raised off of the floor a minimum of four (4) inches above the surface as a precaution against flooding and to facilitate cleaning and inspection of floors for pests.

12. All open shelving shall be stabilized to prevent it from tipping or collapsing.

PART 2 – EXECUTION

2.1 GENERAL REQUIREMENTS

A. All work will be performed at the Second Bank of the United States (420 Chestnut Street, Philadelphia, Pennsylvania) at Independence National Historical Park between the hours of 8:00 AM and 4:00 PM ET with the presence of the COR.

B. The Contractor shall provide additional fine arts insurance of $1,000,000 using a qualified insurance underwriter. Insurance certificate shall be provided to the CO prior to issuance of Notice to Proceed.

C. To assure the safety and protection of the museum collection throughout all phases of this project, the Contractor and/or representatives of the Contractor, shall not advertise/publicize/cite their involvement with the packing, moving, and storage of the museum collection in any way (including, but not limited to, websites, handouts, flyers, brochures, newsletters, reports, traditional media, and social networking sites (e.g., Facebook, Twitter, Instagram, Foursquare) until after contract closeout.

D. The Contractor shall complete each move to/from the Contractor-provided storage facility by truck transport within one workday. The museum collection, any part thereof, or any operational equipment or supplies shall, at no time, be stored in vehicles overnight.

INDE – 224697, 176914, 177564 01 35 92 - 4

E. Contractor trucks used to transport collection objects shall be hard sided and clean with no residue of foodstuffs, chemicals, hazardous materials, stains from previous use.

F. Contractor vehicles shall not leak, and there shall be no possibility that water can get inside the truck during inclement weather.

G. The collection shall be secured in the Contractor trucks with appropriate Contractor-provided locks and security seals for the cargo area during transport. At all times that the collection, or any part thereof, is loaded in a truck, and doors of the vehicle are not locked, at least one member of the Contractor staff shall be present to monitor all access to the vehicle.

H. The Contractor staff is not authorized to open any box unless requested by the COR.

I. Other than the observance of traffic laws, vehicles shall not make stops during the park to storage facility transport.

J. Contractor shall supply:

1. All necessary supplies required for wrapping, packing, and crating.

2. Any necessary heavy equipment such as a forklift and pallet jack

3. Any necessary loading/unloading equipment such as ramps, dollies, carts, hand trucks and lifts.

4. Any necessary hand tools required for fabricating/adjusting boxes and crates.

2.2 CRATING, PACKING, AND MOVING

A. Exhibited Artworks (First Floor Galleries):

1. Build crates to house 214 works of art (see attached inventory with individual dimensions for works of art). Crates must protect contents from dust, dirt, and water. Crates must be lockable. Loaded crates must be designed for limited movement via pallet jack. Crate interiors must separate each work of art within so that no works of art touch either the interior surfaces of the crate or the other works of art in the crate.

2. Each work of art must be individually wrapped in plain newsprint paper before being loaded into a crate. NO PLASTIC PACKING MATERIALS ARE PERMITTED.

3. Each work of art that is faced with glass must have an additional layer of inert protective material applied to the outside of the work of art’s wrapping.

4. Load each work of art into assigned pre-built crate. Each crate may hold multiple works of art. NPS will label the exterior of each crate.

5. Contractor will move loaded crates to locations within Second Bank building first floor as directed by NPS personnel.

B. Stored Museum Collection Objects (Rooms 214-15, 229):

1. Pack two (2) second floor rooms containing 1,435 historic objects on open shelves and standing on the floor. One (1) second floor room is accessible by stairs only (see attached floor plan).

2. All hand-held objects will be individually wrapped in plain newsprint paper and boxed in cardboard boxes. NO PLASTIC PACKING MATERIALS ARE PERMITTED. NPS will label each box.

3. All furniture will be wrapped in plain brown paper. NO PLASTIC PACKING MATERIALS ARE PERMITTED. NPS will label each wrapped piece of furniture.

4. ALL SHELVES, CABINETS, AND FLAT FILES WILL REMAIN BEHIND. Cover storage cabinets and flat files to protect them and their contents from dirt, dust, and water.

INDE – 224697, 176914, 177564 01 35 92 - 5

5. Hand load packed objects and transport them by truck to the contractor’s climate-controlled storage facility. Facility must provide temperature range of 55° F to 70° F (+/- 5° F) and 40% to 65% relative humidity (+/- 5%) in all seasons.

6. All museum objects will be stored together secured in a discreet area separated from other clients’ storage.

7. At the conclusion of the storage period (date will be determined after the conclusion of other contract work going on in the facility), hand load museum objects and return them to Second Bank second floor. Deliver wrapped and boxed objects to designated rooms on second floor, unpack, and place objects as directed by NPS personnel.

8. Uncover all storage cabinets and flat files.

9. Remove all trash from facility.

C. Reproductions, Supply, and Equipment Rooms (Rooms 201, 204, 205-6):

1. Pack two (2) rooms containing items stored on open shelves and on the floor.

2. All hand-held objects will be boxed in cardboard boxes. NO PLASTIC PACKING

MATERIALS ARE PERMITTED. NPS will label each box.

3. All furniture will be wrapped in plain brown paper. NO PLASTIC PACKING

MATERIALS ARE PERMITTED. NPS will label each wrapped piece of furniture.

4. ALL SHELVES AND METAL CABINETS WILL REMAIN BEHIND.

5. Hand load packed items and transport them by truck to the contractor’s climate-controlled storage facility. Facility must provide temperature range of 55° F to 70° F (+/- 5° F) and 40% to 65% relative humidity (+/- 5%) in all seasons.

6. All items will be stored together secured in a discreet area separated from other clients’ storage.

7. At the conclusion of the storage period (date will be determined after the conclusion of other contract work going on in the facility), hand load packed items and return them to Second Bank second floor. Deliver wrapped and boxed items to designated rooms on second floor, unpack and place items as directed by NPS personnel.

8. Remove all trash from facility.

2.3 STORAGE FACILITY

A. MAINTENANCE

1. There shall be no smoking, eating, or drinking in Contractor-supplied storage spaces.

2. The Contractor-supplied storage space shall have appropriate IPM (Integrated Pest

Management) monitoring equipment that includes the regular monitoring for rodents, insects, mold, and other environmental threats.

3. The Contractor-supplied storage space shall be monitored by water detection devices that are hard wired into the building security system.

4. Contractor personnel shall be available to answer any and all emergencies in person.

Within two hours of any emergency (including, but not limited to theft, fire, flood, security breach, or other), the Contractor shall notify the COR.

B. SECURITY

1. Contractor-supplied storage areas shall have restricted access. The facility shall be fenced or walled with a secured, locked gate. The storage facility shall be protected twenty-four

INDE – 224697, 176914, 177564 01 35 92 - 6

(24) hours a day, seven (7) days a week by a recognized professional security company, using a UL/AA rated system reporting to a central station that alerts qualified company personnel as well as local police immediately.

2. The Contractor-supplied storage facility shall be alarmed and contain magnetic door contacts and motion sensor detection.

C. FIRE PROTECTION

1. The Contractor-supplied storage facility shall be within a ten (10) minute response time of local police and fire departments.

2. The Contractor shall provide regular and recurring consultation with the local fire and police departments regarding access and proper response.

3. The Contractor-supplied storage facility shall have an appropriate number and type of fire extinguishers in place and that are professionally inspected and tested to meet code requirements on a quarterly (or more frequent) basis.

4. The Contractor-supplied storage facility shall be protected by an automatic fire suppression system or an equivalent level of safety that is installed, fully operational, and regularly inspected.

D. ENVIRONMENTAL CONDITIONS

1. The Contractor-supplied storage space shall be climate-controlled at all times.

Temperature must range between 55° F and 70° F and must not fluctuate more than ± 5° F in any twenty-four (24) hour period. The permissible relative humidity range is between 40% relative humidity and 65% relative humidity and must not deviate more than 5% in any twenty-four (24) hour period.

2. During the period of storage, the Contractor shall provide ongoing monitoring of the temperature and relative humidity at all times.

E. ACCESS

1. Independence National Historical Park staff shall be provided access to visit and inspect the storage facility and contents with forty-eight (48) hours’ advance notification.

Routine and noninvasive visits/inspections on the part of Independence National Historical Park staff with forty-eight (48) hours’ notice shall be allowed at no cost to the Government. Non-routine visits requiring Contractor staff assistance, unboxing, and/or removal of collection objects will be subject to an hourly charge per the contract.

ATTACHMENTS

A. Second Bank Exhibit Artworks Inventory

B. Exhibit Storage Inventory for Second Bank Room 201 (Second Floor Vestibule)

C. Supply Storage Inventory for Second Bank Room 204 (Second Floor North)

D. Exhibit Storage Inventory for Second Bank Room 205-206 (Second Floor Northeast)

E. Museum Collection Inventory for Second Bank Room 214-215 (Second Floor Northwest)

INDE – 224697, 176914, 177564 01 35 92 - 7

F. Museum Collection Inventory for Second Bank Room 229 (Second Floor South)

G. Second Bank Second Floor Plan

H. Second Bank First Floor Plan with Numbered Galleries

END OF SECTION 01 35 92

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Exhibit Storage Inventory for Second Bank Room 201 (second floor vestibule)

2 empty large crates

1 metal coat rack

1 empty rolling bin

1 empty wooden barrel

1 reproduction chimney

Supply Storage Inventory for Second Bank Room 204 (second floor north)

1 folding ladder

36 metal cart shelves

24 metal cart poles

24 cart casters

40 sheets of cardboard – H 5 x L 6 feet

2 large rolls of bubble wrap

Miscellaneous small supplies and equipment parts from six carts

Exhibit Storage Inventory for Second Bank Room 205-206 (second floor northeast)

16 boxes of carpet tiles

3 rolling racks of hanging textiles

2 rolling crates containing equipment

1 rolling bin containing rolled textiles

54 reproduction chairs

5 reproduction small tables

3 C bins of folded textiles

1 C bin of reproduction framed portraits

12 boxes of wallpaper rolls

4 crates of wallpaper screens – these are H 6 x W 8 x D 2 feet and are on casters

46 boxes of light fixtures

30 boxes of light bulbs

4 boxes of lighting equipment (power strips, small fixtures)

8 folding easels

20 framed reproduction items

2 empty small packing crates

1 empty fiberboard cabinet -- H 8 x W 3 x L 3 feet

2 empty metal computer cabinets

2 rolls of rubber floor matting

2 cast iron fire backs – these are heavy

1 building model – H 5 x W 4 x L 4 feet

2 Ikea wood desks disassembled

1 rolling exhibit panel – H 6 x L 5 x D ½ feet

24 metal cart shelves

12 metal cart poles

12 cart casters

3 empty rolling wooden carts

10 boxes of miscellaneous small reproduction objects and textiles

Museum Collection Inventory for Second Bank Room 214-215 (second floor northwest)

407 Total Individual Objects

------------------PLUS--------------------

21 Boxes of Pre-Packed Small Objects

1 Very Large and Heavy Box of a Pre-Packed Textile

1 Barrel of Pre-Packed Glass Chandelier

2 Crates of Pre-Packed Glass Chandelier Parts

Furniture (18 Items)

• Armchairs: 7

• Side chairs: 5

• Cupboards: 1

• Bookpress: 1

• Desks: 1

• Transit stand: 1

• Tables: 1

• Rocking chairs: 1

Art (36 Items)

• Banners: 1

• Cartoon: 2

• Documents: 4

• Maps: 4

• Frames: 3

• Paintings: 3

• Photographs: 3

• Prints: 16

Misc (334 Individual Items and 21 Boxes of Wrapped Items)

• Books: 320

• Bell: 1 – 2 feet in height

• Cannons: 1 – 36 inches long

• Firebacks: 2 – these are cast iron and very heavy

• Boot scraper: 1

• Stoves: 5 – these are cast iron and very heavy

• Wallpapers: 1

• Yoke stand for the Liberty Bell: 2 – these are cast iron and very heavy

• Toys (wrapped): 21 boxes

• Miniature cradle (with quilt): 1

Household items (18 Items)

• Candlesticks: 8

• Cane: 1

• Chandelier: 1 – this is packed in a barrel

• Chandelier parts: 2 – these are packed in crates

• Clocks: 1

• Clock crank: 1

• Trunks: 1

• Inkstand: 1

Textiles (4 Items) – the flag is already boxed

• Costumes: 2

• Rugs/carpets: 1

• Flags: 1 – this is in a large, heavy box and is extremely delicate

Museum Collection Inventory for Second Bank Room 229 (second floor south)

1369 Total Objects

Household Items (270 Items)

• Fire axes: 2

• Bandboxes: 2

• Kitchen implements:

o Cutting boards: 1 o Bowls/colanders: 3 o Drinking ware (mugs, flagons, cups): 11 o Ladles/Spoons/Spatulas: 9 o Griddle: 1 o Gridiron: 1 o Kettles: 11 o Bottles/Jugs/Pitchers: 9

• Candlesticks: 48

• Canes: 13

• Toys: 10

• Irons: 3

• Lamps: 3

• Lanterns: 5

• Baskets: 9

• Boxes: 22

• Watering cans: 3

• Tins: 9

• Leather bags/cases: 3

• Forks, various: 7

• Mirrors: 9

• Ovens: 2

• Umbrellas/parasols: 4

• Shoes: 14

• Shovels: 7

• Footwarmers: 7

• Bed warmers: 1

• Buckets: 11

• Ironing board: 1

• Iron broiler: 1

• Fireplace implements:

o Brush – 1 o Poker – 1

• Pots and pans: 17

• Rolling pins: 2

• Skimmers: 3

• Spatulas: 3

• Strainers: 1

• Tapers: 1

• Tongs: 6

Art (426 Items)

• Frames: 96

• Paintings: 201 (sizes vary from 20 x 24 inches to 6 x 8 feet)

• Busts: 8 (these are marble and weigh approximately 50 pounds each)

• Drawings/cartoons: 7

• Castings: 6

• Figurines: 2

• “Hangings” (linen): 1

• Maps: 22

• Models: 6

• Molds: 6

• Prints: 45

• Posters: 2

• Plaques: 10

• Charts and documents: 3

• Statues: 1

Miscellaneous (199 Items)

• Andirons (41)

• Augers: 2

• Axles: 1

• Cast iron banks: 2

• Barometers: 1

• Funerial bier: 1

• Birdcage: 1

• Bolts: 3

• Brackets: 2

• Brazier (iron): 1

• Wrought iron crane: 2

• Crowbar: 1

• Crutch: 1

• Cutlass: 1

• Snare drum: 1

• Firemarks: 2

• Eyeglasses: 1

• Flagpoles: 4

• Hooks: 3

• Mallets: 2

• Lock: 2

• Trough: 1

• Books: 1

• Broadaxe: 1

• Butter churn: 1

• Iron shoe cleats: 1

• Clocks: 4

• Clock parts: 19 o Clockworks: 4 o Weights: 5 o Jacks: 4 o Winders: 5 o Pendulums: 3

• Harpischord: 1

• Historic relics: 2

• Projector: 1

• Pulleys: 4

• Pumps: 1

• Iron rods: 3

• Sled: 1

• Snowshoes: 2

• Spandrels: 13

• Tombstone: 1

• Trap: 1

• Spinning wheels: 2

• Sconces/ light fixtures: 1

• Metal object: 2

• Straw matting: 16 rolls

• Muskets: 4

• Pistols: 1

• Church pew: 1

• Peels (iron): 3

• Pillows: 2

• Shoe pattens: 2

• Pegboard: 1

• Swords: 12

• Scabbards: 2

• Sconces: 2

• Fireplace screens: 5

• Shots: 2

• Soapstone from INDE steps: 1

• Basket spit: 1

• Timber: 2

• Trammels: 2

• Trivet: 1

• Cannon worm: 1

Furniture (166 items)

• Beds: 4

• Benches: 2

• Blinds (venetian): 18

• Cabinets: 1

• Chairs (83) o Chairs (unspecified) :4 o Side chairs: 33 o Armchairs: 39 o Chair seats: 7

• Chests: 6

• Daybed: 1

• Desks: 5

• Highchairs: 2

• Organs: 1

• Oven: 2

• Cradles: 2

• Panels (1x stained glass, 1x wood)

• Pedestals: 3

• Racks: 6

• Settee: 4

• Shelves: 2

• Sofa: 2

• Music stand: 3

• Stands: 7

• Tables: 7

• “Backing” (Fisherman’s Farewell): 1

• Wooden platform: 1

Textiles (308 Items) – most of these are rolled, some are already boxed

• Bedding (164 total) o Valances: 28 o Bedspreads: 14 o Blankets: 15 o Mattress covers: 5 o Coverlets: 5 o Bed curtain: 6 o Pillowcase: 22 o Quilts: 15 o Sheets: 54

• Towels: 26 (total) o Hand: 17 o Show: 8 o Unspecified: 1

• “textiles”: 17

• Tablecloths: 19

• Tassels: 16

• Rugs: 12

• Carpets: 13; carpet sections: 5; carpet samples: 2

• Clothing (14 total) o Scarves: 7 o Hats: 4 o Bonnets: 2 o Dress: 1

• Window curtains: 2

• Flags: 18

• Banners: 2

• Baize fragment: 1

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140P2021R0055-000x_Att02-MatrixOfItemsToBeMoved_210628.pdf
Second Bank Room 201 Exhibit Storage Inventory (second floor north)
Second Bank Room 204 Supply Storage Inventory
Second Bank Room 205-206 Exhibit Storage Inventory
Second Bank Room 214-215 Museum Collection Inventory
Second Bank Room 229 Museum Collection Inventory

File details come from the government source that posted it. Updated .