140P2021R0055-0002_Att01-PreProposalMtg-Presentation_210617_0002.pdf

RESTORATION OF SECOND BANK OF THE UNITED STATES

ROOF, EXTERIOR MARBLE AND WOOD WINDOWS

Independence Hall National Historical Park

PMIS: INDE 224697-176914-177564

Solicitation: 140P2021R0055

Pre-Proposal Conference & Site Visit June 17, 2021

E X P E R I E N C E Y O U R A M E R I C A

OPENING

• INTRODUCTIONS

• ATTENDEE’S LIST WILL BE INCLUDED IN AN AMENDMENT

• PURPOSE OF THE PRE-PROPOSAL CONFERENCE & SITE VISIT

1) Introductions

2) Project Purpose and Background - Technical Information

3) Contractual Information

a. Schedule and Tentative Deadlines

b. Proposal Submission Requirements and Evaluation Information

4) Existing Conditions Site Visit

PRE-PROPOSAL CONFERENCE QUESTIONS

• QUESTIONS ONLY AFTER PRESENTATION IS COMPLETE – PLEASE DIRECT QUESTIONS TO

CONTRACTING OFFICER (CO) JEFFERY HEPP.

• PLEASE STATE YOUR NAME AND COMPANY BEFORE YOU ASK YOUR QUESTION. THE

QUESTION WILL BE REPEATED AND RESPONSE PROVIDED. QUESTIONS THE CO REQUESTS

IN WRITING NEED TO BE PROVIDED VIA EMAIL TO BOTH jeffery_hepp@nps.gov and alan_stormont@nps.gov.

• RESPONSES TO QUESTIONS DO NOT CHANGE THE SOLICITATION DOCUMENT.

• CHANGES TO THE SOLICITATION DOCUMENT SHALL BE MADE BY FORMAL AMENDMENT

ONLY.

• QUESTIONS AND ANSWERS WILL BE ISSUED BY A FORMAL AMENDMENT TO THE

SOLICITATION FOR INFORMATION ONLY

mailto:jeffery_hepp@nps.gov mailto:alan_stormont@nps.gov

PROJECT PURPOSE AND BACKGROUND

Designed by William Strickland, the Second Bank of the United States was one of the first prominent Greek Revival buildings in the United States, constructed between 1819 and 1824. Second Bank is part of Independence Hall National Historical Park in Philadelphia, PA and currently, houses the park’s impressive portrait collection and a substantial museum storage area. The Second Bank is critical to the park’s interpretation of United States history and to American architectural history. It was designated a National Historic Landmark in 1987.

This project will focus on rehabilitating the building’s exterior -its copper roof, Pennsylvania blue marble exterior and wood windows. This contract consists of three separate PMIS numbers, which will be awarded together under a single prime contract.

LOCATION: Independence Hall National Historical Park, Philadelphia, Pennsylvania

SCOPE OF WORK for PMIS 224697 (Roof) INDE 224697 includes:

• Full replacement of the copper roof and associated roofing elements including flashings, pole gutters, downspouts and cornice vents

• The existing roof hatch will be replaced, and interior ladder access will be provided.

• A fall arrest system for safety equipment will be provided.

• This work also includes providing new lightning protection and heat tracing systems.

• Damaged roof sheathing will be replaced.

• Roof rafters with rafter tails suspected of decay will be replaced.

• Additional structural reinforcements are pending design.

SCOPE OF WORK for PMIS 224697 (Roof)

SCOPE OF WORK for PMIS 176914 (Masonry) INDE 176914 includes:

• Preserving and repairing the exterior marble masonry walls, Pennsylvania Blue Marble.

• The masonry will be cleaned, conserved, and stabilized where needed, and the walls will be repointed.

SCOPE OF WORK for PMIS 177564 (Windows) INDE 177564 includes:

• Replacing the sashes at the fifty-one (51) exterior wood windows.

• Limited replacement of the wood window frames and replacement of the wood window sills as identified in the Drawings.

• Four (4) doors will be replaced at the lower level of the east and west façades.

• Hazardous material abatement as identified in the survey report included in the Contract Documents.

• The work also includes crating, packing, and storing the collections of the first and second floors of the building as defined in the Specifications.

For Window Type “D”, the reinforcing of the sash will be a delegated design, meeting the criteria listed in the specification (08 52 00).

COST, SCHEDULE, PERFORMANCE CONSTRAINTS

• Small staging area is tight to the Second Bank building, resulting in complex logistics, including locating work trailers on the street in areas that are not adjacent to the project site. PLEASE NOTE that a 30-yard roll-off dumpster will be located on Library Street to the east of the staging area from June to December 2021.

Site Staging Plan and Notes & Symbols referenced from AS1.0

• The door on the East side of Library Hall (neighboring building that is west of Second Bank) must remain unobstructed during construction; all pedestrian access and emergency service access must be maintained to all buildings adjacent to the project site.

• The project will require strict security measures to be put in place, as the site is in a dense urban neighborhood with uncontrolled public access, and park visitors will be accessing the block to visit other NPS sites.

• All work shall follow the Secretary of Interior Standards for the

Treatment of Historic Properties.

• The project involves hazardous material abatement (lead and asbestos).

• Some masonry conservation treatments require specific environmental conditions in order to be implemented and must be planned accordingly.

• Professional moving of museum collections is required for this project. Packing/crating and moving of objects must occur prior to the start of construction in order to protect the contents of the building during construction.

First Floor

Second Floor

TECHNICAL DOCUMENTS

1. CONSTRUCTION DRAWINGS (58 sheets)

2. SPECIFICATIONS AND APPENDICES (531 pages)

• Appendix A: Specifications

• Appendix B: Hazardous Materials Survey

• Appendix C: Statement of Structural Tests and Special

Inspections

DRAWINGS & SPECIFICATIONS

SPECIFICATIONS AND APPENDICES

REQUEST FOR PROPOSAL NO.140P2020R0055

SOLICITATION AND AWARD INFORMATION

• PRE-PROPOSAL MEETING – JUNE 17, 2021

• PRE-PROPOSAL QUESTION CUTOFF DAY– JULY 1, 2021, 5:00 PM EDT

• OFFERS DUE – JULY 8, 2021, 5:00 PM EDT

• SECTION L – 52.216-01 – Type of Contract – Firm Fixed Price

• NAICS Code: 236220 - Small Business Size Standard: $39.5M

• THIS IS A COMPETIVE , TOTAL SMALL BUSINESS SETASIDE PROCUREMENT –

OFFERS FROM ALL RESPONSIBLE SMALL BUSINESSES WILL BE CONSIDERED

• 365 calendar day period of performance from (estimated) notice to proceed date of 8/1/2021

• Notice of award (estimated) to be on or around 8/01/2021

BASIS FOR AWARD

1. The Government will conduct a source selection using the Best Value Continuum Tradeoff Process defined at

FAR Part 15.1. The Contracting Officer (CO) will obligate and award a contract to the offeror who submits a proposal the Source Selection Authority (SSA) determines conforms to solicitation requirements; is fair and reasonable; and provides the best value to the government considering all evaluation factors combined as detailed below. For this acquisition, the CO is the SSA.

2. The Government may accept other than the lowest priced proposal when the perceived benefits of a higher priced proposal merit the price differential.

3. Additionally, pursuant to FAR 52.215-1(f), Contract Award, contained herein:

• The Government may reject any or all proposals if such action is in the Government’s interest.

• The Government may waive informalities and minor irregularities in proposals received.

• The Government intends to evaluate proposals and award a contract without discussions with offerors

(except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the CO later determines them to be necessary.

EVALUATION FACTORS

RELATIVE IMPORTANCE: FACTOR 1 – Project Experience is the most important factor followed in descending order of importance by FACTOR 2 – Project Technical & Management Approach, by FACTOR 3 – Key Personnel & Key Subcontractors, and by FACTOR 4 – Construction Schedule. The rating scheme for Technical Factors 1-4 is numerical. FACTOR 5, Past Performance is less important than Technical Factors 1 – 4 when combined, and its rating scheme is adjectival.

Overall: All evaluation factors other than price (technical and past performance), when combined are significantly more important than price.

VOLUME I, TECHNICAL PROPOSAL – FORMAT,

ORGANIZATION, CONTENTS

FORMAT: Submit one (1) electronic copy of volumes 1 and 2 as described on pages 43 and 46 from the contract clauses and provisions. Hard copies will not be accepted. Proposal will be sent by email to CS_DSC_Proposal_Submission@nps.gov ORGANIZATION: Include a Table of Contents with tabs for hard copy formats and folders and files for electronic formats named as follows:

FACTOR 1 – PROJECT EXPERIENCE

FACTOR 2 – PROJECT TECHNICAL & MANAGEMENT APPROACH

FACTOR 3 – KEY PERSONNEL AND SUBCONTRACTORS

FACTOR 4 – CONSTRUCTION SCHEDULE

FACTOR 5 – PAST PERFORMANCE

OTHER SUBMITTALS (to be included in the Technical Proposal): PROPOSED EQUALS & HAZARDOUS

MATERIALS.

Factor 1: PROJECT EXPERIENCE Submit the solicitation's "Project Experience" form addressing specific experience elements below for up to five (5) relevant projects completed in the last seven (7) years. Submit separate forms for each project. NOTE: Submit the same project information for Past Performance (FACTOR 5) as submitted under this factor. Key sub-contractors can also submit up to three (3) relevant projects completed in the last seven (7) years. The same projects evaluated for experience under this factor shall also be evaluated for Past Performance (FACTOR 5). Projects determined more relevant under this factor will be given more weight in the Past Performance evaluation.

Describe previous construction experience in congested areas of high public interest or public use while maintaining safe public access, full use of adjacent buildings; and minimizing visitor and public disruption.

Describe experience in masonry conservation, copper roof work, wood windows preservation treatment, and packing/storing/ transporting fine arts objects performed by your proposed project team similar in scope, magnitude and complexity to this solicitation. Describe previous projects on historic structures similar in scope, magnitude and complexity to this solicitation.

Factor 1: PROJECT EXPERIENCE (continued) Project experience demonstrating (1) proven capability to successfully completed relevant projects ofsimilar scope and magnitude to this solicitation; (2) strong technical knowledge and skill required in this solicitation; and

(3) effective management, problem solving, communication, coordination, and organization present lower levels of risk and will be more favorably rated. Those not demonstrating these attributes present higher levels of risk and will be less favorably rated.

NOTE: The same projects evaluated for experience under this factor shall also be evaluated for Past Performance (FACTOR 5). Projects determined more relevant under this factor will be given more weight in the Past Performance evaluation.

Factor 2: PROJECT TECHNICAL & MANAGEMENT

APPROACH

Technical Approach:

Technical approach is your means and methods to complete a technical aspect of required work in this solicitation. Submit a written narrative limited to five (5) pages describing your technical approach for the specific elements below. Additional pages will not be evaluated. Pictures can be included and will count towards the page limitation. There is no preprinted form for this submittal.

• Describe your approach to successfully accomplish the roof, masonry and windows repairs and improvements and the collection move/storage approach in accordance to the requirements contained in the Construction Documents within proposed contract performance period and budget. Include proposed equipment to perform the work. Identify potential related risks or reasons for project time or cost impacts and your solutions to mitigate and resolve them.

• Submit a realistic and detailed description of proposed phasing and sequencing of work, which demonstrates an understanding of the means and interrelationships of the primary elements of this project. Include proposed logistics for material delivery, staging, installation and disposal, including long lead items given the limited site access and areas available for construction activities. Describe how you will manage vehicle and pedestrian traffic while maintaining visitor safety and access.

APPROACH (continued) Management Approach:

Management Approach is organizational structure and business processes to manage, control, and oversee your firm's operations. Submit a written narrative limited to 5 pages describing your management approach to the specific elements below. Additional pages will not be evaluated. Pictures can be included and will count towards the page limitation. There is no preprinted form for this submittal.

• Provide an organizational chart and narrative that demonstrates the roles and responsibilities of the proposed prime contractor and all key subcontractors. Submit a general management approach narrative for maintaining and managing project safety, quality control and coordination (including coordination of subcontractors), cost management, and schedule management. Describe how the management approach will be performed to ensure the Government receives a quality project. Describe changes or tailoring to your company’s Construction Safety Program required to address this specific projects' risk. Include the names, resumes, and specific safety training completed (i.e., OSHA, etc.) for the proposed Project Site Safety Manager for this project. Additionally, submit a copy of OSHA 300A logs for the previous three calendar years with information from your insurance company showing your company’s current Experience Modification Rate (EMR).

APPROACH (continued) Technical approaches that comply with applicable contract requirements; are realistic, appropriate, and efficient; and demonstrate clear logic and scope understanding present lower levels of risk will be more favorably rated. Approaches and plans not demonstrating these attributes present higher levels of risk and will be less favorably rated. Management approaches demonstrating (1) sound management practices and business processes; (2) effective cost and quality control; and (3) clear corporate and project team commitment, hierarchy and lines of communication, roles, responsibilities, and relationships present lower levels of risk will be more favorably rated. Plans not demonstrating these attributes present higher levels of risk and will be less favorably rated. Safety information (overview, risk assessment, and tailoring for this specific project) demonstrating a higher level of project understanding; risk mitigation; and qualifications and capabilities of proposed safety personnel will be more favorably rated. Fewer documented OSHA 300A incidents and lower EMR rates will be more favorably rated. Information not demonstrating these qualities and/or higher OHSA incidents and EMR rates will be less favorably rated.

Factor 3: KEY PERSONNEL AND SUBCONTRACTORS Submit resumes limited to two (2) pages each for Key Personnel as identified in this solicitation in Section H and listed below. All Key Personnel proposed are subject to substitution requirements contained in this solicitation.

• Key Personnel include Project Manager, Job-Site Superintendent, Safety Officer, Quality Control Manager, and Collections Moving/Storage Subcontractor.

• There is no preprinted form for this submittal.

Key Personnel and subcontractors experience demonstrating (1) proven capability in same or similar key personnel positions on successful relevant projects of similar scope and magnitude to this solicitation; (2) strong technical knowledge and skill required for this solicitation; and (3) effective problem solving, communication, coordination, and organization present lower levels of risk and will be rated more favorably. Those not demonstrating these attributes present higher levels of risk and will be rated less favorably.

Factor 4: CONSTRUCTION SCHEDULE Submit your proposed construction schedule for THIS SPECIFIC PROJECT showing completion within the required period of performance contained in this solicitation with accompanying schedule narrative.

Submit your schedule in Gantt Chart format; assume a Notice to Proceed date of 08/01/2021; and include specific activities required for this project and a clear critical path with major milestones and applicable predecessor activities. In your accompanying narrative, explain schedule logic, critical path activities, and key considerations and constraints. Schedule must include all elements, including masonry, roofing, windows, and collections moving/storage. There is no preprinted form for this submittal.

Construction schedules and narrative descriptions documenting (1) clear and efficient critical path and logical sequencing; (2) account for procurement lead-time, subcontractor/trade coordination, on-site storage and staging, resource and time constraints; and (3) demonstrate risk mitigation and successful completion within the required period of performance present lower levels of risk and will be more favorably rated. Schedules which do not demonstrate these attributes present higher levels or risk and will be less favorably rated.

Factor 5: PAST PERFORMANCE Submit Past Performance information for the same projects submitted under Project Experience (Factor 1) using the attached Past Performance Questionnaire. Information may be regarding the offeror's firm and/or its proposed major subcontractors performing key trades and/or other construction activities. Subcontractor past performance will only be considered if it correlates to the work the subcontractor will be performing on this requirement. If Contract Performance Assessment Reporting System (www.cpars.gov) evaluation reports exist for projects submitted under Project Experience (Factor 1) offerors are to include these in their past performance section of their Technical Proposal instead of obtaining Past Performance Questionnaire responses from customers. Submittal process for the Past Performance Questionnaire is as follows:

• Complete Section A (Contractor Information) and B (Contract Information) only of the attached Past

Performance Questionnaire and forward to your client reference. The reference shall be someone who was substantially involved with the project and can provide a complete, objective assessment of your performance.

Direct them to complete and submit the survey to the email addresses and point of contacts noted in Section E. of the questionnaire by the due date and time for proposal receipt.

• Submit copies of the questionnaire that you forwarded to your references with their questionnaire Section C (Reference) point of contact information in Technical Proposal Volume I.

Factor 5: PAST PERFORMANCE (continued)

• Submit a narrative disclosing any instances of past performance that may be considered less than fully satisfactory. Describe pertinent facts, circumstances and any remedial action taken or to be taken to correct the deficiency. Failure to disclose such instances could result in an unfavorable assessment of the offeror's past performance record.

The offeror shall be responsible for any follow-up communication required to ensure that all the forms are completed by the reference and are emailed to the NPS point of contacts no later than the date and time proposals are due.

Factor 5: PAST PERFORMANCE (continued) The TEP will evaluate past performance of offerors on projects provided in the Project Experience section(FACTOR 1) and on contracts with the Federal Government, other public agencies, or private organizations. Past performance demonstrating higher levels of success and quality on more relevant projects similar in scope and magnitude to this solicitation present lower levels of risk and will be more favorably rated.

Projects that are more relevant to the requirements of this solicitation will be given more weight in the overall past performance rating. Project Experience ratings (Factor 1) will be considered in determining relevancy for projects submitted under this factor. If an offeror has no past performance on similar work relevant to this solicitation, they will be evaluated neither favorably nor unfavorably.

All submitted references may not be contacted. Sources other than submitted references may be contacted.

Past performance on contracts with the Federal Government, other public agencies, or private organizations will be considered. All submitted references may not be contacted. Sources other than submitted references may be contacted.

During proposal evaluations, exchanges between the Government and offerors may occur to clarify the relevance of past performance information and/or address adverse past performance information which an offeror has not yet had an opportunity to respond to.

OTHER SUBMITTALS

• Proposed Equals: Complete and submit the attached “Proposed Equals” form. Provide a list of any proposed equals anticipated to be used in performing this construction contract or state "none."

A completed “Proposed Equals” form with a list of any proposed equals anticipated to be used in performing this construction contract or stated "none.“

• Hazardous Materials: Complete and submit the attached "Hazardous Materials Identification Listing" form.

Pursuant to FAR 52.223-3, Hazardous Material Identification and Material Safety Data, to be eligible for contract award, provide a listing of hazardous materials anticipated to be used in performing this construction contract.

A completed "Hazardous Materials Identification Listing" form with a listing of hazardous materials anticipated to be used in performing this construction contract or stated “none”.

VOLUME II, BUSINESS AND PRICE PROPOSAL –

FORMAT, ORGANIZATION, CONTENTS

1. FORMAT: Submit one (1) electronic copy of volumes 1 and 2 as described on pages 43 and 46 from the contract clauses and provisions. Hard copies will not be accepted. Proposal will be sent to CS_DSC_Proposal_Submission@nps.gov

2. ORGANIZATION: Include a Table of Contents with files for electronic formats named as follows:

• SF1442

• AMENDMENTS

• SECTION B PRICE SCHEDULE

• SCHEDULE OF VALUES

• SF 24 BID BOND

• SECTION K REPRESENTATIONS AND CERTIFICATIONS

• GENERAL REFERENCES

• SUB-CONTRACTOR PERCENTAGE WORKSHEET

FORMAT, ORGANIZATION, CONTENTS (continued) SF1442: Standard Form 1442, Solicitation, Offer, and Award, (Construction, Alteration, or Repair): Complete blocks 14 through 20C only. An official having the authority to contractually bind the offeror’s company must sign the SF 1442 in accordance with the procedures prescribed in FAR 4.102. The SF-1442 will be reviewed for completeness.

AMENDMENTS: DO NOT acknowledge amendments through FedConnect. Acknowledge all solicitation amendments using one of the methods set forth in Block 11 of Standard Form 30. Amendment acknowledgements will be reviewed for timely and proper acknowledgement.

SECTION B CONTRACT PRICE SCHEDULE: Enter the proposed dollar amount for each line item in the Price Schedule, including any optional items, if applicable. Also provide a separate Schedule of Values (SOV) for each line item in the Section B Contract Price Schedule. Each SOV shall show the line item price broken down by major work components. Proposed pricing will be evaluated for fair and reasonableness. Reasonableness will be determined considering comparisons to competitive pricing and to the independent Government Cost Estimate (IGCE). Proposed pricing that differs significantly from the competition or IGCE will be reviewed to assess potential performance risk and the offeror’s understanding of contract requirements. If multiple contract line items are included in the price schedule, prices will be evaluated to determine whether any line items are unbalanced.

Offerors are cautioned to distribute costs appropriately.

FORMAT, ORGANIZATION, CONTENTS (continued) SCHEDULE OF VALUES: Provide a detailed Schedule of Values that supports the Contract Price Schedule by line items and total price.

SF 24 BID BOND: Submit Standard Form 24, Bid Bond duly executed between the offeror and the bonding company. Refer to clause 52.228-1. The SF24 Bid Bond will be reviewed for completeness and acceptability.

SECTION K REPRESENTATIONS AND CERTIFICATIONS: Submit a completed copy of provision 52.204-8 shown in section “K” of this solicitation. Complete all required representations and certifications if they are not available at www.SAM.gov. Your firm must maintain current, active registration at www.SAM.gov to be eligible for award and you are encouraged to complete SAM registration before submitting your offer. Information will be reviewed for completeness and award eligibility.

GENERAL REFERENCES: Complete and submit the attached “General References,” form. Information will be used in determining Responsibility pursuant to FAR 9.103. Points of contact will be queried to determine Responsibility pursuant to FAR 9.103.

SUBCONTRACTING PERCENTAGE WORKSHEET: Complete and submit the attached "Report onLimitation on Subcontracting" form. The form itself requests input of amounts paid; however, for solicitation purposes, input projected amounts based on your proposed pricing and that of your anticipated subcontractors. Refer to Clause 52.219-14 (Small Business and 8(a)) for associated information.

CONTRACT PRICE SCHEDULE

CONTRACT PRICE SCHEDULE cont.

CONTRACT PRICE SCHEDULE cont.

CONTRACT PRICE

SCHEDULE defined in both Division 1 and Sheet G1.1 (Construction Documents drawings)

From sheet G1.1

From sheet MR3.2

CONTRACT LINE ITEM NUMBER

[CLIN] are defined in Sheet G1.1 and then noted in the drawing sheets.

PRE-PROPOSAL CONFERENCE QUESTIONS

• PLEASE STATE YOUR NAME AND COMPANY BEFORE YOU ASK YOUR QUESTION. THE QUESTION

WILL BE REPEATED AND RESPONSEs PROVIDED FOR ADMINISTRATIVE-TYPE QUESTIONS. FOR

ALL/MOST OTHER QUESTIONS THE CO REQUESTS THAT THEY BE SUBMITTED IN WRITING VIA

EMAIL TO BOTH jeffery_hepp@nps.gov and alan_stormont@nps.gov.

• RESPONSES TO QUESTIONS DO NOT CHANGE THE SOLICITATION DOCUMENT.

• CHANGES TO THE SOLICITATION DOCUMENT SHALL BE MADE BY FORMAL AMENDMENT ONLY.

• QUESTIONS AND ANSWERS WILL BE ISSUED BY A FORMAL AMENDMENT TO THE SOLICITATION

FOR INFORMATION ONLY

• REQUEST FOR PROPOSAL (SOLICITATION DOCUMENT) SHALL ONLY BE CHANGED BY FORMAL

AMENDMENT ISSUED BY THE CONTRACTING OFFICER AT THE WEBSITE www.sam.gov.

QUESTIONS AFTER PRE-PROPOSAL CONFERENCE

• DIRECT ALL QUESTIONS TO BOTH JEFFERY HEPP & ALAN STORMONT, BY E-MAIL:

jeffery_hepp@nps.gov and alan_stormont@nps.gov.

• ALL QUESTIONS AND ANSWERS WILL BE PROVIDED TO ALL PROSPECTIVE OFFERORS

BY AMENDMENT TO THE SOLICITATION.

• REQUEST FOR PROPOSAL (SOLICITATION DOCUMENT) SHALL ONLY BE CHANGED BY

FORMAL AMENDMENT ISSUED BY THE CONTRACTING OFFICER AT THE WEBSITE

www.sam.gov.

• Cut-off day for questions is one week prior to the proposal submission date (cut off date is currently July 1, 2021).

Thank You For Your Interest in This Project

E X P E R I E N C E Y O U R A M E R I C A

National Park Service U.S. Department of the Interior