Site_Survey_Question_and_Answers_0003.pdf

140L5724Q0051 Paria River District Janitorial Service

Site Tour / Conference Notes

To: Temujene Makua, Contracting Officer

From: Kade Shakespear, COR

Subject: Site Tour Notes 07/19/2024

Please attach the following text by amendment to the solicitation:

Questions / Answers

1. Am I only bidding for one year?

You are bidding for the base year and the 4 option years.

2. How will I be paid?

The Contractor will invoice the Government monthly, after work has been performed, and no issues have been unresolved, through a federal system: IPP.gov.

3. How many square feet is the building. It is in the contract.

The Performance Work Statement (PWS), section E, covers a detail breakdown of the approximately 12,650 sq feet of mostly concrete floor space.

4. How many days a week would this be done? Do I clean 5 days a week?

Section A.5.1. provides a detail of the expected cleaning frequency based on area: Public Access Area is 5 days a week for most of the year, except between Nov-Feb; the Staff Areas, Breezeway, and Warehouse are 3 days a week.

5. Is cleaning equipment included in contract?

The PWS, section C and Section D, indicates which party will furnish equipment, labor, supplies, etc. Cleaning equipment, rags, gloves, dusters, extenders, brooms, vacuum, mop, bucket etc. is the responsibility of the contractor. Cleaning chemicals, hand towels, tissue paper, trash liners, etc. is the responsibility of the government. The contractor will monitor government supplied items, and inform the government to reorder prior to running out, keeping a 2-week supply on hand.

6. Is cleaning performed after close of business?

The Performance Work Statement, within section A.5.1., indicates that the Contractor and/or staff shall clean between 6am to 10pm, during non-business hours. If the Contractor and/or staff have not completed/cleared a BLM background check, the Contractor and/or staff will need to schedule work with the Contracting Officer Representative (COR) during business hours.

7. If there was an explosion (fecal matter all over) in the bathroom, do I call somebody?

The Contractor is expected to clean the area to meet the performance standard within the PWS indicated in section E.

8. Are air-conditioning vents included?

No, the Contractor is not responsible for cleaning air vents.

9. Do I clean the windows?

The Contactor is expected to clean the door windows according to section E of the PWS, based upon the schedule within the PWS of section A.5.1. Building windows are part of the semiannual task services under section E.2.10.

10. Would I be allowed to subcontract somebody to do the outside windows?

Yes, it is permitted for the Contractor to outsource duties to another party. The work performed must meet timeliness and quality standards according to section E of the PWS.

The Contractor would be responsible for settling any financial obligations with the outsourced work. The Contractor must inform the COR when another party is performing work prior to the work starting. If the outsourced party has not completed/cleared a BLM background check, those duties would need to be coordinated with the COR during business hours.

11. Do you provide ladders for cleaning high areas?

No, it is not a Government furnished item under Section C of the PWS.

12. Do you give me the equipment to polish the floor or provide the carpet cleaning equipment?

No, it is not a Government furnished item under Section C of the PWS.

13. Do you provide spot cleaner for the carpet?

Yes, cleaning chemicals are provided by the Government under Section C of the PWS.

14. Do I have to mess with the shredder at all?

No, emptying the shredders is not part of the Contractor’s responsibilities. Emptying the blue recycling bins, which may contain shredded material, is part of the Contractor’s performance under section E of the PWS.

15. Do I dust the bookshelves?

Yes, the is included in horizontal surfaces within the PWS indicated in section E.

16. Do I clean the fridges?

The outside of the fridges is included in vertical/horizontal surfaces within section E of the PWS. The inside of fridges is not the responsibility of the Contractor.

17. Do you take care of the trash in the kitchen.

No, the Contractor is expected to service the waste and recycling receptacles according to section E of the PWS.

18. I am supposed to do the whole flooring.

Yes, the flooring (carpet, tile, concrete, etc.) is expected to be serviced by the Contractor according to the frequency of section A, to the standard indicated in section E of the PWS.

19. Do you guys do the removal of mats, do you take care of that?

No, the Contractor is expected to clean mats, rugs, etc. and the surface below the mat, rugs, etc. according to the frequency of section A, to the standard indicated in section E of the PWS.

20. Do I clean the coffee table area near the paleo lab?

No, the Contractor is not expected to clean the horizontal surface of the small table in the Warehouse hallway.

21. What does this usually take to do, how many hours? Is there information on that somewhere? Where someone previously has done it?

No record of how long it takes is kept by the Government. The time it takes could vary based on the Contractor’s capabilities and Contractor’s equipment. The expectation from the Government is for the Contractor to meet the standards and frequency set within the PWS.

Prior Contractors have had up to 2 staff performing the janitorial services on any given day.

22. Is there feedback if I am not doing something?

Yes, the Quality Assurance Surveillance Plan outlines the responsibilities of the Contractor and the Government in maintaining a review, reporting, correction process. The Government may inspect, receive staff or public feedback to ascertain the quality of the performance of the Contractor. The COR will report and work with the Contractor for timely resolution of identified issues.