140L5724Q0051.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

LUA

SALT LAKE CITY UT 84101

440 WEST 200 SOUTH, SUITE 500

BLM UT-STATE OFC ADM SVCS BR(UT952)

0008881526 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORLUA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

07/22/2024 1200 MD

07/10/2024

0000000000Byron Anderson (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140L5724Q0051

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 69 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Kanab UT 84741 669 South Highway 89 A BLM-UT Grand Staircase Escalante

15. DELIVER TO

SALT LAKE CITY UT 84101

440 WEST 200 SOUTH, SUITE 500

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

BLM UT-STATE OFC ADM SVCS BR(UT952)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Paria River District Headquarters Janitorial Services

1. Quoters shall submit signed and dated SF-1449 with submitted quotes.

2. This requirement is a Total Small Business Set-aside.

3. Questions shall be submitted to Contracting Specialist Byron Anderson, bianderson@blm.gov by

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Temujene Makua

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

July 12, 2024, 12PM Mountain Daylight Time.

4. Only emailed quotations will be accepted. All quotes must be emailed to the Contracting

Specialist, Byron Anderson at bianderson@blm.gov by July 22, 2024, 12PM Mountain Daylight Time.

5. Quoter's must have a valid SAM registration to be considered for award.

Please see continuation page:

Period of Performance: 10/01/2024 to 09/30/2029

00010 Paria River District Headquarters Janitorial

Services- Base Year

Period of Performance: 10/01/2024 to 09/30/2025

00020 Paria River District Headquarters Janitorial

Services -Option Year 1

Anticipated Exercise Date 08/30/2025

Period of Performance: 10/01/2025 to 09/30/2026

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

69 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 69

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140L5724Q0051

00030 Paria River District Headquarters Janitorial

Services -Option Year 2

Anticipated Exercise Date 08/30/2026

Period of Performance: 10/01/2026 to 09/30/2027

00040 Paria River District Headquarters Janitorial

Services -Option Year 3

Anticipated Exercise Date 08/30/2027

Period of Performance: 10/01/2027 to 09/30/2028

00050 Paria River District Headquarters Janitorial

Services Option Year 4

Anticipated Exercise Date 08/30/2028

Period of Performance: 10/01/2028 to 09/30/2029

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Paria River District – Janitorial Services 140L5724Q0051

This is a Request for Quote (RFQ) for commercial services prepared in accordance with FAR 12 and utilizing the procedures of FAR 13. Quotes are being requested for janitorial services to be performed at Paria District Headquarters. This solicitation incorporates provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2024-04. Solicitation number 140L5724Q0051 is issued as a request for quotation (RFQ). Firm fixed-price offers are requested. This RFQ is a total small business set aside under the North American Industry Classification (NAICS) Code 561720-Janitorial Services with a size standard size of $22M.

Successful vendor must be registered with System for Award Management (SAM) found at https://www.sam.gov/portal/public/SAM/ to be considered eligible for award. The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA, EPLS, and more. There is NO fee to register for this site.

Submission Deadlines

Questions Due: 12:00 pm MST on Thursday, July 12, 2024.

Quotes Due: 12:00 pm MST on Monday, July 22, 2024

Ensure all matters pertaining to this solicitation are directed to Byron Anderson bianderson@blm.gov with the email subject line “RFQ-140L5724Q0051: PRD Janitorial Services”.

Submission Instructions

1. Submit a signed 1449.

2. Submit a quotation which address the Factors below.

3. Quotations are limited to 10 pages. Any Cover Page, Table of Contents or Executive

Summary, if included, must be clearly headered and do not count toward the page limit.

Technical appendices and other attachments are not permitted, including resumes. Past Performance information shall be limited to one (1) page per record unless a copy of a CPARS record(s) is provided. In this instance, the CPARS record (regardless of number of pages) will constitute 1 page.

4. Price shall be submitted in the attached Bid Schedule (Attachment 2).

5. Vendors are advised that FAR clause 52.217-8 Option to Extend Services is included in this solicitation and is intended to be included in the resultant award. However, the price for the effort associated with FAR 52.217-8 will not be included in the total awarded value at contract award.

6. The Government may choose to exercise the Option to Extend Services at the end of any performance period (base or option periods). If, at the end of the contract’s period of performance (the end of the base period or any option period) and within the time period established in the clause, the Government chooses to exercise this option, the pricing will be pursuant to the rates specified in the contract for the preceding performance period.

mailto:bianderson@blm.gov

Evaluation and Award Basis Award will be made to the responsible vendor whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate quotes:

1. Technical Approach (Pass/Fail) This factor will be assessed on a pass/fail basis based on the vendor’s Technical Approach to:

• Provide a sound hiring and retention plan for local staffing; and

• Provide a sound quality control plan.

2. Past Performance

Provide at least three (3) similar projects completed within the last five (5) years (or is currently performing). For each relevant contract or reference, provide the following:

a. Agency/company and contact point

b. Period of Performance

c. Dollar value of contract

d. Contract number and type of work

e. A description of the project, relevance to the current project, and schedule of compliance will be reviewed.

The above information can be replaced with a record from the Contractor’s Performance Assessment Reporting system (CPARS) if the record has been finalized. If applicable, provide a complete copy of the CPARS record(s). Each CPARS record will be considered one (1) page regardless of pages submitted.

3. Price

• Provide a completed Bid Schedule (Attachment 2). The total proposed price must include all labor, materials, supplies, equipment, travel, overhead, etc.

• Pricing will be evaluated for fairness and reasonableness to include assessment of skill mix, level of effort, and hourly rates.

• The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option periods possible under FAR clause 52.217-8 Options to Extend Services (maximum of six months), the Government will evaluate the option by adding six months of the offeror’s Option Year 4 price to the offeror’s total price. This amount will be the total evaluated price.

• The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

• It is anticipated that price reasonableness will be established through competition, comparison with the IGE, and recent historical prices. Evaluation of options shall not obligate the Government to exercise the option(s).

The Government will evaluate quotations in accordance with the factors above. All quotations will be evaluated on a Pass/Fail basis under Factor 1 Technical Approach. Quotations that “Pass”

Factor 1 will continue to be evaluated under Factor 2 Past Performance and Factor 3 Price; all other quotations that “Fail” Factor 1 will not be further evaluated or considered for award.

For the quotations proceeding to Factor 2 and Factor 3 evaluation, the Government will perform a best value tradeoff where Past Performance is approximately equal to Price.

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BUREAU OF LAND MANAGEMENT - UTAH

Paria River District Headquarters building, JANITORAL SERVICES

PERFORMANCE WORK STATEMENT

SECTION A – GENERAL REQUIREMENTS

A.1. GENERAL. This is a non-personal services contract to provide janitorial services to support the Bureau of Land Management (BLM) Paria River District (PRD) Headquarters (HQ) building in Kanab, Utah. The District building provides visitation from the public and work spaces for staff from the District Office, Grand Staircase Escalante National Monument and the

Kanab Field Office. Janitorial service applies to all designated spaces indicated in the

Performance Work Statement (PWS) but not limited to restrooms, offices, conference rooms, halls, work areas, kitchenettes, breakroom, entrance ways, lobbies, and storage areas, as detailed in the Location and Scope of Work. The cleanable space, excluding the pavilion and grounds, is estimated to be approximately 13,000 square feet of space, consisting of various types of flooring.

A.2. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, supplies, supervision, tools, materials, equipment transportation and other items and non-personnel service necessary to provide janitorial services in accordance with this Performance Work Statement

(PWS) except those items specified as Government furnished property and services. The

Contractor shall perform to standards in the contract as well as all local, state, and federal regulations.

A.3. PERIOD OF PERFORMANCE. The period of performance shall be for one (1) base year of twelve (12) months and four (4) twelve-month option periods. The Period of

Performance reads as follows:

Base year

Option Year I

Option Year II

Option Year III

Option Year IV

A.4. PLACE OF PERFORMANCE. The work to be performed under this contract is located at the Paria River District Headquarters building at 669 S Highway 89A Kanab, Utah 84741 in

Kane County.

A.5. HOURS OF OPERATION. The contractor is responsible for conducting business, between the hours of 6 a.m. to 10 p.m. during the week, except indicated Federal Holidays or other building closures indicated in A.5.3. The various phases of cleaning and janitorial work shall, at a minimum, be carried out to meet the standards set forth in Section E. The Paria River

District Headquarters is available to the public during the business hours of 8 a.m. to 4:30 p.m., P a g e 2 | 19 normally Monday through Friday, except on Federal Holiday and building closures. BLM staff and/or Law Enforcement Officers may work from the building during closed days.

A.5.1. FREQUENCY OF CLEANING.

Task Schedule:

a. Public Access Area: PRD HQ Conference Rooms/Lobby

Monday through Friday (March-October)

Monday, Wednesday, Friday (November-February)

b. Public Access Area: Public Restroom

Monday through Friday (March-October)

Monday, Wednesday, Friday (November-February)

c. West Staff Areas: Staff Offices, Conference room and Hallways;

Monday, Wednesday, Friday

d. Staff Area: Breakroom

Monday, Wednesday, Friday

e. Staff Area: Janitorial Storage/Closet

Monday, Wednesday, Friday

f. Staff Areas: East Staff Offices/Cubicles

Monday, Wednesday, Friday

g. Staff Areas: East Staff Restrooms

Monday, Wednesday, Friday

h. Breezeway/Pavilion

Monday, Wednesday, Friday

i. Warehouse: Hallway, Shower Area, Restrooms

Monday, Wednesday, Friday

Once the Contractor staff has cleared the BLM security background check, they shall schedule all cleaning operations to be completed between 6 a.m. and 10 p.m., during non-business hours.

Contractor staff that have not completed a background check will need to schedule work with the

COR during business hours. Contractor staff that cannot clear a BLM security background check will not be allowed on the premises. The Contractor may be working around staff and visitors. Changes to the work schedule shall be submitted for the Contracting Officer’s

Representatives approval at least three (3) days in advance when possible.

A.5.2. CHANGES OF BUSINESS HOURS. The BLM may change the normal work week, to accommodate overall mission needs, the business hours and days of operations for specified areas. The BLM will give at least a 30-day notice to the Contractor to adjust scheduling needs.

A.5.3. BUILDING CLOSURES.

A.5.3.1. FEDERAL HOLIDAYS. The Contractor is not expected to work on federal holidays.

Refer to Attachment 4 - Work Schedule Calendars to verify which scheduled cleanings has been adjusted to the following or preceding day of a holiday or has been omitted as a need for the

Federal Government.

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Observed Federal Holidays:

New Year’s Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day

A.5.3.2. OTHER. The facility may be closed due to local or national emergencies, Federal shutdown, administrative closings, or similar Government directed facility closings. The

Government will provide immediate notification, when known, of facility closures to the

Contractor. The contractor shall not charge the Government for services not performed due to closures.

A.6. PERSONNEL. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. The Contractor shall notify the Contractor Liaison of changes of staffing personnel, and process background clearances promptly. Employees of the

Contractor assigned for performance of this contract shall be capable employees with sufficient experience and training to assure compliance with the contract requirements. A fully qualified workforce shall be on board no later than the second week of the contract.

A.6.1. CONTRACTOR LIAISON. The Contractor or its designated representative shall contact the Contracting Officer’s Representative (COR) at least once a month to discuss work performance, alleviate any minor misunderstandings, and be available to take immediate action to have deficiencies corrected if required.

A.6.2. SUPERVISION. The Contractor is required to have a Project Supervisor or Manager who is responsible for the work performed under this contract. The Contractor shall give the

COR the name and telephone number of the Project Supervisor or Manager who is responsible for the work under this contract at the onset of this contract and as changes are made.

A.7. CONDUCT OF PERSONNEL. The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contract employee shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is in the best interests of the

Government. Such removal from the job site or dismissal from the premises shall not relieve the

Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

A.8. CONTRACTOR PERSONNEL SECURITY AND SUITABILITY

REQUIREMENTS. Performance of this contract requires Contractor personnel to have a

Federal Government-issued personal identification card before being allowed unsupervised access to a DOI facility. The BLM will be responsible for the costs incurred to acquire the initial

5 personnel security clearances. In the event the Contractor will require new or additional personnel, all costs incurred will be the responsibility of the Contractor. The Contracting

Officer’s Representative (COR) will be the sponsoring official and will make the arrangements for personal identity verification and card issuance.

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The Contractor, Contractor’s employees, and subcontractors, if any, must have security clearance forms completed and approved before the start of the of the contract. The following forms, or their equivalent, will be used to initiate the credentialing process:

• Standard Form 85 or 85P

• Optional Form 306

• Release to Obtain Credit Information

• PIV card application (web-based)

Contractor’s employees are required to give, and to authorize others to give, full, frank, and truthful answers to relevant and material questions needed to reach a suitability determination.

Refusal or failure to furnish or authorize provision of information may constitute grounds for denial or revocation of credentials. Government personnel may contact the Contractor personnel being screened or investigated in person, by telephone or in writing, and the Contractor agrees to make them available for such contact.

Alternatively, if an individual has already been credentialed by another agency through Office of

Personnel Management, and that credential has not yet expired, further investigation may not be necessary. Provide the COR with documentation that supports the individual’s status.

During performance of the contract, the Contractor will keep the COR apprised of changes in personnel to ensure that performance is not delayed by compliance with credentialing processes.

Cards that have been lost, damaged, or stolen must be reported to the COR and Issuing Office within 24 hours. Replacement will be at the Contractor’s expense. If reissuance of expired credentials is needed, it will be coordinated through the COR.

At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor will ensure that all identification cards are returned to the COR. DOI

Access cards are the property of the Federal Government. At the end of the contract performance, or when a Contractor employee is no longer working under this contract, the

Contractor will ensure that all identification cards are returned to the COR. A DI 105 property form will be issued to each employee for each card and each set of keys.

Before starting work under this contract, a National Agency Check (NAC) will be conducted to verify the identity of the individual applying for clearance. Upon successful completion of the

NAC process, an identification card will be issued, and access granted.

Simultaneously, a NAC with Inquiries (NACI) will be initiated to determine the individual’s suitability for the position. If the NACI adjudication is favorable, nothing more needs to be done.

If the adjudication is unfavorable, the credentials will be revoked. In the event of a disagreement between the Contractor and the Government concerning the suitability of an individual to perform work under this contract, DOI shall have the right of final determination.

This requirement must be incorporated into any subcontracts that require sub-contractor personnel to have regular and routine unsupervised access to a Federally controlled facility for more than 180 calendar days or any unsupervised access to a Federally controlled Level 3 or 4 information systems.

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A.9. ORGANIZATIONAL CONFLICT OF INTEREST. The Contractor shall not employ any employee of the Unites States Government or the Department of Interior if such employment may create a current or subsequent Organizational Conflict of Interest (OCI) as defined in

Federal Acquisition Regulation Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that participation may result in any actual or potential

OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such

OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event that the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting

Officer may affect other remedies as he or she deems necessary.

A.10. KEY/PIV CARD CONTROL. If the Contractor is provided with keys and/or PIV card to allow access to buildings and rooms requiring cleaning, they shall ensure the keys and/or PIV card are not lost or misplaced and are not used by unauthorized personnel. The Contractor shall not remove keys from the premises nor are these keys to be duplicated. All keys and/or PIV cards that are provided to the Contractor will be logged and signed for upon receipt. Keys and

PIV cards shall be retained in possession of the Contractor until returned upon expiration of the contract. All keys and PIV cards lost by the Contractor’s personnel shall be reported to the COR immediately and shall be replaced at the Contractor’s expense.

A.11. SECURITY OF BUILDINGS. The Contractor shall be responsible for checking and securing buildings after performing services. Responsibility includes checking and locking exterior doors and turning off designated lights. Contractor may leave lights on in limited areas where Government employees are working after regular work hours.

A.12. SAFETY/KNOWLEDGE. The Contractor shall institute all necessary precautions for the control and safety of the Contractor personnel physically working on this contract.

A.12.1. FIRE PROTECTION AND PREVENTION. Prior to commencing work, the

Contractor shall be acquainted with the location of the fire protection equipment, to assure that such equipment is available.

A.12.2. PERSON SAFETY. The Contractor shall be physically able to stand, move, bend, stretch, and knell during scheduled work in outside temperatures that get below freezing and above 100 degrees Fahrenheit.

A.12.3. KNOWLEDGE/SKILLS. The Contractor shall be proficient and knowledgeable in properly using and tracking various cleaning supplies, tools, material, and equipment. The

Contractor is responsible for basic use/handling training of equipment to ensure industry life-span standards and protection against misuse.

A.13. INTERFERENCE WITH GOVERNMENT BUSINESS. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of

Government business and a mission. In those cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, and customer discomfort.

P a g e 6 | 19

The Contractor shall prohibit their employees from disturbing papers on desks, opening desk drawers or cabinets or using telephone, computers or office equipment provided for official

Government use.

A.14. PROTECTION OF GOVERNMENT PROPERTY. During the execution of work, the

Contractor shall take special care to protect Government property including, furniture, walls, baseboards, and other surfaces from materials not included. Accidental splashes shall be removed immediately. Workout equipment usage is off limits to the Contractor.

The Contractor shall report areas damaged to the COR immediately.

A.15. REPORTING.

A.15.1. BUILDING/MISCELLANEOUS REPORTING. The Contractor shall be aware of their working areas. Items in need of repair related to fixtures, faucets, leaks, toilet seats, doors, lighting, electrical, plumbing, government supplied items, etc. shall be reported immediately to onsite staff or the Contracting Officer or Representative for repair or correction.

A.15.2. EMERGENCY REPORTING. The Contractor shall require each employee to

IMMEDIATELY report fires by calling 911 and the COR. Onsite emergencies, such as a broken pipe, burned out lighting, clogged toilet, should be reported to the COR immediately. Any incidents where the Contractor is harmed during work performance, should notify the COR within 24 hours of the incident. Names and phone numbers of the COR, or designee, shall be given to the Contractor.

A.15.3. LOST AND FOUND. The Contractor shall give or notify all articles found to the COR.

A.16. UTILITY CONSERVATION. The Contractor shall ensure that water, lights, and other electrical consumption precludes the waste of those utilities. Lights shall be on only in areas where and when work is being performed and water faucets or valves shall be turned off after the required usage has been accomplished.

SECTION B - DEFINITIONS

As used throughout this contract, the following terms shall have the meaning set forth below.

B.1. CLEAN. Clean, cleaning, or cleanup, as used in this contract, is the removal of any foreign material or matter, including but not limited to, candy and gum spots; dirt, mud or dust, scuff marks; oil or grease spots; and pencil, pen, or crayon marks in order to leave the surface free from dirt or impurities, unsoiled and unstained.

B.2. CONTRACTING OFFICER (CO). The Contracting Officer is a person with the authority to enter, administer, modify and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

P a g e 7 | 19

B.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR). The Government employee designated by the Contracting Officer to be responsible for monitoring the Contractors performance.

B.4. CONTRACTOR. The term Contractor refers to both the prime Contractor and any sub-contractors. The prime Contractor shall ensure that his/her sub-contractors comply with the provisions of this contract.

B.5. DISINFECT. Cleaning to destroy any harmful micro-organisms by application of an approved chemical agent.

B.6. POLICING. The preservation of acceptable conditions as described in Section E. It involves a conscientious visual inspection followed by subsequent cleaning or servicing as needed. For instance, if upon assessment, the restroom wall is free of dust, cobwebs, spots, stains, and encrustations as specified in Section E, no further action is needed. If that is not the case, some level of cleaning will need to be performed.

B.7. QUALITY ASSURANCE. A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

B.8. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the Contractor for each task to be performed.

B.9. QUALITY CONTROL. A method used by the Contractor to contract the quality of goods and services received.

B.10. SPACE. An area to receive janitorial services, which may or may not be considered to be a room by common definition.

SECTION C - GOVERNMENT FURNISHED PROPERTY

In accordance with FAR 52.245-1 Government Property, the Government will provide the

Contractor the following for use only in connection with this contract. The use of Government-furnished property for other purposes is prohibited.

C.1. GOVERNMENT-FURNISHED FACILITIES. The Government will furnish or make available to the Contractor one utility/storage area that will be used for storing needed equipment, material, and supplies. The Contractor shall be responsible and accountable for such facilities accepted for use and shall take adequate precautions to prevent floods or fire hazards, odors, and vermin. The Contractor shall not store equipment, material, or non-government supplies that are not in working condition. Any such modifications or alterations approved by the Government will be made at the expense of the Contractor. At the completion of the contract, all facilities shall be returned to the Government in the same condition as received, except for reasonable wear and tear. The Contractor shall be held responsible for the cost of any repairs caused by negligence or abuse on his/her part, or on the part of his/her employees.

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C.2. GOVERNMENT FURNISHED EQUIPMENT & SUPPLIES. The Government will furnish the following equipment and supplies for use in those facilities provided by the

Government and as may be required for the work to be performed under the contract: “green” cleaning/disinfectant liquids, hand soap, toilet tissue, paper towels, trash/waste receptacle liners, feminine hygiene receptacle liners, disposable toilet seat covers, stainless steel cleaner, and

Safety Data Sheet (SDS) binder. Equipment and supplies, when not in use shall be stored in the provided storage area. Equipment and Supplies specified above will be furnished at no cost to the Contractor unless the Contractor is determined to be at fault of damaging or misusing equipment and supplies.

C.3. AVAILABILITY OF UTILITIES. The Government will furnish the following utility services at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, fresh water, dumpster.

Information concerning the location of existing outlets may be obtained from the Contracting

Officer’s Representative. Utilities specified above will be furnished at no cost to the Contractor.

SECTION D - CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

The Contractor shall provide all equipment, materials, supplies, and services to perform the requirements that are not listed under Section C of this PWS. Materials, equipment, and supplies provided by the Contractor shall meet the requirements below. Items not listed shall be of acceptable commercial grade and quality. The Contractor must label their own equipment and supplies to differentiate from Government furnished items. Cleaning chemicals that are not certified “green” and/or not contained within the Safety Data Sheets may not be stored on site.

D.1. MATERIAL/SUPPLY REQUIREMENTS. Janitorial supplies, materials and equipment shall meet all “green” purchasing requirements to include non-hazardous cleaners and disinfectants, and recycled content in all paper products as well as meet the requirements specified herein. All cleaning containers shall be label with its contents and the Contractor shall not use a labeled container for storing contents which the contain is not labeled for. The

Contractor shall keep track of needed supplies and inform the Contracting Officer or

Representative if supplies are inadequate for a 3-week supply.

D.2. RESTROOM SUPPLIES. No chemicals, materials, or combination of chemicals or materials shall be used that will damage walls, floors, or fixtures in the process of cleaning.

Cloth or any other linen material or paper towels used for cleaning purposes shall not be disposed of by flushing down the toilet.

D.3. WASTE DISPOSAL. The Paria River District Headquarters has a dumpster on site for waste/trash removal, collected by the Contractor while on site. The Contractor is responsible for removing waste/trash from off site and dispose of it at an appropriate facility.

SECTION E – LOCATION & SCOPE OF WORK

The Contractor shall provide the janitorial services in the following locations as described herein.

Areas within E.1.1. and E.1.2., will be considered Visitor Service Areas. Areas within E.1.3.

E.1.4, E.1.5., E.1.6., E.1.7., and E.1.8 will be considered Staff Areas.

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E.1. STRUCTURES

PUBLIC ACCESS AREA:

E.1.1. Conference Rooms and Lobby. The Lobby is comprised of approximately 850 square feet of concrete flooring in the rotunda for guest services, and approximately 1100 square feet of carpeted space for the conference rooms. Additionally, there is an inside double floating stainless steel drinking fountain located near the North entry/exit of the building.

E.1.2. Public Restrooms. The Public Restrooms consists of a men’s and a women’s, restroom, totaling approximately 400 square feet of tile floor and wall space.

E.1.2.1 Men’s Restroom: 2 flush toilet, 2 flush urinal, 2 sinks, 1 mirror, 2 liquid soap dispensers, 1 combined stainless-steel paper-towel and waste/trash receptacle, and 1 baby changing station.

E.1.2.2 Women’s Restroom: 3 flush toilet, 3 feminine hygiene receptacles, 2 sinks, 1 mirrors, 2 liquid soap dispensers, 1 combined stainless-steel paper-towel and waste/trash receptacle, and 1 baby changing station.

STAFF AREA:

E.1.3. West Staff Offices and Hallways. Includes three private offices, three cubicle spaces, an open office space, two conference rooms and hallways. These spaces are used by staff to conduct daily business practices. Cleanable area is approximately 2100 square feet, 1400 square feet of carpet, 700 square feet of stained concrete. Each office and conference room contains waste receptacles.

E.1.4. Breakroom and outdoor sitting area. Cleanable area is approximately 290 square feet and excludes the outdoor sitting area. 3 fridges, 1 double sink, counters, cabinetry, paper towel dispensers, indoor and outdoor tables, inside and outside waste/trash receptacles and recycling bins.

E.1.5 Janitorial Storage/Closets: 1 janitorial sink, and 100 square feet.

E.1.6 East Staff Offices and Common Areas. Includes five private offices, cubicle spaces, an open office space, and hallways. These spaces are used by staff to conduct daily business practices. Cleanable area is approximately 7400 square feet, 620 square feet of carpet, 6800 square feet of stained concrete. Each office, cubicle and common areas contain waste receptacles.

E.1.7 East Staff Restrooms: Located in the hallway nearest the east exit to the breezeway.

Cleanable area is approximately 84 square feet with tile flooring.

E.1.7.1 Men’s Restroom: 1 flush toilet, 1 sink, 1 mirror, 1 liquid soap dispenser, 1 stainless-steel paper-towel dispenser, and a standalone waste basket.

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E.1.7.2 Women’s Restroom: 1 flush toilet, 1 sink, 1 mirror, 1 liquid soap dispenser, 1 stainless-steel paper-towel dispenser, 1 feminine hygiene receptacle, a standalone waste basket and a storage cabinet.

E.1.8 Breezeway/Pavilion Area: The Breeze Way connecting the East Staff Offices and the Warehouse. There are picnic tables and an outside waste receptacle.

WAREHOUSE:

E.1.9. Warehouse. Within the warehouse are two restrooms, shower/locker room, hallway and a stainless-steel water fountain. Cleanable area is approximately 170 square feet of tile and approximately 220 square feet of stained concrete.

E.1.9.1 Hallway: 1 drinking fountain with bottle filler and one refrigerator.

E.1.9.2 Men’s Restroom: 1 flush toilet, 1 sink, 1 mirror, 1 liquid soap dispenser, 1 stainless-steel paper-towel dispenser, and a standalone waste basket.

E.1.9.3 Women’s Restroom: 1 flush toilet, 1 sink, 1 mirror, 1 liquid soap dispenser, 1 stainless-steel paper-towel dispenser, 1 feminine hygiene receptacle and a standalone waste basket.

E.1.9.4 Shower/Locker Room: 1 shower, bench, and lockers.

E.2. SERVICE REQUIREMENTS & STANDARDS.

The Contractor shall provide the janitorial services described herein. Basic services shall be performed at the locations and frequencies are shown in each Quality Assurance Surveillance Plan for each individual building and shall consist of the services listed for the specified building. No chemical or cleaning compound shall be used that will damage the item being cleaned or surrounding items. The Contractor shall ensure all equipment and supplies are returned to their original position and location after cleaning. Performance requirements for these services include the following:

PUBLIC ACCESS AREAS:

E.2.1. PRD HQ CONFERENCE ROOMS & LOBBY

E.2.1.1. ENTRY/EXIT/OFFICE DOORS, HANDLES/KNOBS/CRASH-BAR, KEY

PADS, DOOR AND DOOR-WAY WINDOW/GLASS. The Contractor shall clean/disinfect all surfaces, and all surfaces shall be free of watermarks, scuffs, residue, and any other foreign material. Glass shall be cleaned and free of marks, smudges, fogginess, and streaks.

E.2.1.2. DRINKING FOUNTAINS. The Contractor shall clean/disinfect and keep fountains free from watermarks, residue, stains, streaks, scale, debris, and all other removable materials.

E.2.1.3. CONCRETE FLOORS. The Contractor shall clean the surface of concrete, floor mats/rugs, and under mats/rugs, are to be visually clean and free of odor, soil, mud, dust, dirt, debris, residue, gum, tar, standing liquids, mop marks, water stains, and foreign matter, etc. The Contractor shall remove smudge, marks, or spots, etc. without causing discoloration. The bianderson Highlight bianderson Highlight bianderson Highlight

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Contractor shall not leave dust, residue, streaks, spots, smudges, etc. in corners, crevices, or on the molding/baseboards. Conditioner shall be applied bi-weekly.

E.2.1.4. CARPET FLOORS. The Contractor shall clean the surface of carpet, rugs, and office mats, and under rugs and mats, to be visually clean and free of odor, soil, mud, dust, dirt, debris, residue, gum, tar, and foreign matter, etc. The Contractor shall remove smudge, marks, or spots, etc. without causing discoloration. The Contractor shall not leave dust, streaks, oils, spots, smudges, etc. in corners, crevices, or on the molding/baseboards.

E.2.1.5. WASTE FIXTURES. The Contractor shall empty all waste containers, replace plastic liners, and clean waste fixtures. Any plastic liner with food wastes or that is soiled, or leaking shall be replaced with a new plastic liner. Waste that falls on the floor and outside grounds during the waste removal shall be picked up and disposed of by the Contractor.

E.2.1.6. HORIZONTAL & VERTICAL SURFACES. The Contractor shall clean/dust all horizontal and vertical surfaces of furniture (e.g. chairs, partitions, etc.) windowsills, shelves, bookcases, cabinetry, counter tops, table tops, glass tops, fire extinguisher, pictures, molding/baseboards, etc. The Contractor shall not leave streaks, oils, spots, smudges, etc. on the surfaces after cleaning.

E.2.1.7. WALLS AND CEILINGS. The Contractor shall clean and keep walls, ledges, and ceilings free of dust, cobwebs, spots, stains, and encrustations.

E.2.2. PUBLIC RESTROOMS

E.2.2.1. ENTRY/EXIT DOORS, STALL PARTIONS, KEY PADS AND HANDLES. All surfaces shall be dusted, clean/disinfected and free of watermarks, scum, mold, residue, and any other foreign material.

E.2.2.2. TILE FLOORS. The Contractor shall sweep/wet mop floors to clean surfaces from spills, trash, and foreign matter, dirt, stains, spots, residue, debris, water puddles and streaks, mop marks, string gum, grease, tar, etc. The Contractor shall clean to prevent and maintain textured tile surfaces from collecting dirt, grime, etc. in the ridges.

E.2.2.3. TOILET AREA. The Contractor shall clean/disinfect surfaces, inside/outside of toilet bowls, seat cover(s), and flushing handles. Toilet bowl should be free of scale, scum, mineral deposits, stains, streaks, and all foreign matter.

E.2.2.4. SINK AREA. The Contractor shall clean/disinfect surfaces, metallic fixtures, wash basins, backsplashes, electric dryer, exposed pipes, mirrors and shall be free from dust, cobwebs, spots, stains, mold, encrustations, or excess moisture.

E.2.2.5. SERVICING/DISPENSERS. The Contractor shall service each dispenser for toilet paper and hand soap, ensuring it is filled with Government-furnished supplies sufficient to last through to the next cleaning.

E.2.2.6. WASTE FIXTURES/RECEPTACLES. The Contractor shall empty waste containers, feminine hygiene receptacles, replace liners, and clean fixtures/receptacles. Any

P a g e 12 | 19 plastic liner with food wastes or that is soiled, or leaking shall be replaced with a new plastic liner. Waste that falls on the floor and outside grounds during the waste removal shall be picked up and disposed of by the Contractor.

E.2.2.7. BABY CHANGING STATIONS. The Contractor shall clean/disinfect surfaces, inside/outside of changing station, and shall be free of dust, cobwebs, spots, stains, and encrustations.

E.2.2.8. WALLS AND CEILINGS. The Contractor shall clean and keep walls, ledges, and ceilings free of dust, cobwebs, spots, stains, and encrustations.

STAFF AREAS:

E.2.3. WEST STAFF OFFICES & HALLWAYS

E.2.3.1. ENTRY/EXIT/OFFICE DOORS, HANDLES/KNOBS/CRASH-BAR, KEY PADS,

DOOR AND DOOR-WAY WINDOW/GLASS. The Contractor shall clean/disinfect all surfaces, and all surfaces shall be free of watermarks, scuffs, residue, and any other foreign material. Glass shall be cleaned and free of marks, smudges, fogginess, and streaks.

E.2.3.2. CARPET FLOORS. The Contractor shall clean the surface of carpet, rugs, and office mats, and under rugs and mats, to be visually clean and free of odor, soil, mud, dust, dirt, debris, residue, gum, tar, and foreign matter, etc. The Contractor shall remove smudge, marks, or spots, etc. without causing discoloration. The Contractor shall not leave dust, streaks, oils, spots, smudges, etc. in corners, crevices, or on the molding/baseboards. The Contractor shall remove smudge, marks, or spots, etc. without causing discoloration.

E.2.3.3. CONCRETE FLOORS. The Contractor shall clean the surface of concrete, floor mats/rugs, and under mats/rugs, are to be visually clean and free of odor, soil, mud, dust, dirt, debris, residue, gum, tar, standing liquids, mop marks, water stains, and foreign matter, etc. The

Contractor shall remove smudge, marks, or spots, etc. without causing discoloration. The

Contractor shall not leave dust, residue, streaks, spots, smudges, etc. in corners, crevices, or on the molding/baseboards. Conditioner shall be applied bi-weekly.

E.2.3.4. WASTE RECEPTACLES. The Contractor shall empty waste containers, replace plastic liners, and clean receptacles that are inside/outside the Breakroom. Any plastic liner with food wastes or that is soiled, or leaking shall be replaced with a new plastic liner. Waste that falls on the floor and outside grounds during the waste removal shall be picked up and disposed of by the Contractor.

E.2.3.5. HORIZONTAL & VERTICAL SURFACES. The Contractor shall clean/dust all horizontal and vertical surfaces of furniture (e.g. chairs, partitions, etc.) windowsills, shelves, bookcases, cabinetry, counter tops, tabletops, glass tops, fire extinguisher, pictures, molding/baseboards, etc. The Contractor shall not leave streaks, oils, spots, smudges, etc. on the surfaces after cleaning.

E.2.3.6. WALLS AND CEILINGS. The Contractor shall clean and keep walls, ledges, and ceilings free of dust, cobwebs, spots, stains, and encrustations.

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E.2.4. BREAKROOM AND OUTDOOR SEATING

E.2.4.1. ENTRY/EXIT/DOORS, HANDLES/KNOBS/CRASH-BAR, KEY PADS, DOOR

AND DOOR-WAY WINDOW/GLASS. The Contractor shall clean/disinfect all surfaces, and all surfaces shall be free of watermarks, scuffs, residue, and any other foreign material. Glass shall be cleaned and free of marks, smudges, fogginess, and streaks.

E.2.4.2. CONCRETE FLOORS. The Contractor shall clean the surface of concrete, floor mats/rugs, and under mats/rugs, are to be visually clean and free of odor, soil, mud, dust, dirt, debris, residue, gum, tar, standing liquids, mop marks, water stains, and foreign matter, etc. The

Contractor shall remove smudge, marks, or spots, etc. without causing discoloration. The

Contractor shall not leave dust, residue, streaks, spots, smudges, etc. in corners, crevices, or on the molding/baseboards. Conditioner shall be applied bi-weekly.

E.2.4.3. HORIZONTAL & VERTICAL SURFACES. The Contractor shall clean/dust all horizontal and vertical surfaces of furniture (e.g. chairs, partitions, etc.), appliances, windowsills, cabinetry, counter tops, tabletops, glass tops, fire extinguisher, pictures, molding/baseboards, etc.

The Contractor shall not leave streaks, oils, spots, smudges, etc. on the surfaces after cleaning.

E.2.4.4. INDOOR/OUTDOOR WASTE RECEPTACLES AND RECYCLING BINS. The

Contractor shall empty waste and recycling containers, replace plastic liners, and clean receptacles that are inside/outside the Breakroom. Any plastic liner with food wastes or that is soiled, or leaking shall be replaced with a new plastic liner. Waste that falls on the floor and outside grounds during the waste removal shall be picked up and disposed of by the Contractor.

E.2.4.5. WALLS AND CEILINGS. The Contractor shall clean and keep walls, ledges, and ceilings free of dust, cobwebs, spots, stains, and encrustations.

E.2.4.6. PICNIC TABLES. The Contractor shall clean surfaces, removing trash, spills, residue, and other foreign matter from the outside breakroom picnic tables.

E.2.5. JANITORIAL STORAGE/CLOSETS.

E.2.5.1. FLOORS, WALLS, AND CEILINGS. The Contractor shall ensure the floors, walls and ceilings are free of trash, spills, standing liquids, dust, cobwebs, and foreign matter.

E.2.5.2. ORGANIZED. The Contractor shall keep equipment, material, binder, and supplies in clean working condition and store them in an organized manner.

E.2.6. EAST STAFF OFFICES AND COMMON AREA

E.2.6.1. ENTRY/EXIT/OFFICE DOORS, HANDLES/KNOBS/CRASH-BAR, KEY PAD,

DOOR AND DOOR-WAY WINDOW/GLASS. The Contractor shall clean/disinfect all surfaces, and all surfaces shall be free of watermarks, scuffs, residue, and any other foreign material. Glass shall be cleaned and free of marks, smudges, fogginess, and streaks.

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E.2.6.2. CARPET FLOORS. The Contractor shall clean the surface of carpet, rugs, and office mats, and under rugs and mats, to be visually clean and free of odor, soil, mud, dust, dirt, debris, residue, gum, tar, and foreign matter, etc. The Contractor shall remove smudge, marks, or spots, etc. without causing discoloration. The Contractor shall not leave dust, streaks, oils, spots, smudges, etc. in corners, crevices, or on the molding/baseboards. The Contractor shall remove smudge, marks, or spots, etc. without causing discoloration.

E.2.6.3. CONCRETE FLOORS. The Contractor shall clean the surface of concrete, floor mats/rugs, and under mats/rugs, are to be visually clean and free of odor, soil, mud, dust, dirt, debris, residue, gum, tar, standing liquids, mop marks, water stains, and foreign matter, etc. The Contractor shall remove smudge, marks, or spots, etc. without causing discoloration. The Contractor shall not leave dust, residue, streaks, spots, smudges, etc. in corners, crevices, or on the molding/baseboards. Conditioner shall be applied bi-weekly.

E.2.6.4. WASTE RECEPTACLES. The Contractor shall empty waste containers, replace plastic liners, and clean receptacles. Any plastic liner with food wastes or that is soiled, or leaking shall be replaced with a new plastic liner. Waste that falls on the floor and outside grounds during the waste removal shall be picked up and disposed of by the Contractor.

E.2.6.5. HORIZONTAL & VERTICAL SURFACES. The Contractor shall clean/dust all horizontal and vertical surfaces of furniture (e.g. chairs, partitions, etc.) windowsills, shelves, bookcases, cabinetry, counter tops, tabletops, glass tops, fire extinguisher, pictures, molding/baseboards, etc. The Contractor shall not leave streaks, oils, spots, smudges, etc. on the surfaces after cleaning.

E.2.6.6. WALLS AND CEILINGS. The Contractor shall clean and keep walls, ledges, and ceilings free of dust, cobwebs, spots, stains, and encrustations.

E.2.7. EAST STAFF RESTROOMS

E.2.7.1. ENTRY/EXIT DOORS, STALL PARTIONS, KEY PADS AND HANDLES. All surfaces shall be dusted, clean/disinfected and free of watermarks, scum, mold, residue, and any other foreign material.

E.2.7.2. TILE FLOORS. The Contractor shall sweep/wet mop floors…