Questions_and_Answers_12_Aug_0001.docx
DOCX document 20 KB Posted
- Attached to
- HSO JANITORIAL CONTRACT Federal contract opportunity
- Solicitation number
- 140L4325Q0115
About this file
This document is a Questions and Answers file for a HSO Janitorial Contract (Solicitation Number 140L4325Q0115) issued by the Department of the Interior Bureau of Land Management Oregon-Washington. The contract covers janitorial services with a performance period from September 1, 2025 to August 31, 2026, requiring one day of service per week for an average of 6-12 people onsite. Key clarifications include work hours (allowing night/weekend tasks with COR authorization), insurance requirements (mandating that on-site workers have proper insurance, bonds, and licenses), and past performance expectations (with greater weight given to federal government experience).
The Q&A document addresses several contractor inquiries, including site visit arrangements (contact: Jay Torland at jtorland@blm.gov), confirmation of work schedules, and clarification of contractual discrepancies such as the contract start date. There is no incumbent vendor for this contract, and potential bidders are advised that site visits can be arranged to gain a comprehensive understanding of the work scope. The solicitation indicates a preference for contractors with federal government project experience, though strong commercial references may also be considered.
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| File | Type | Posted |
|---|---|---|
| Sol_140L4325Q0115_Amd_0001.pdf | ||
| Sol_140L4325Q0115.pdf |
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Text version
140L4325Q0115
| Questions and Answers |
| 12 August 2025 |
1. Section F.1 (Deliveries or Performance) states a contract period commencing August 15, 2025 – August 14, 2026, whereas the CLIN schedule on pages 2–4 specifies September 1, 2025 – August 31, 2026.
▪ Please confirm the official contract start date and applicable base period for pricing and mobilization.
Start date is 9/1/2025. Discrepancy in Section F will be corrected in an amendment to the solicitation.
1. C.5.2 provides night/weekend windows for required tasks; H.2 limits work to daylight hours and prohibits weekend/holiday work unless authorized. Which provision governs routine weekly/monthly/quarterly tasks, and what is the process/timeline for COR authorization of after-hours or weekend work?
C.5.2 is the correct language. Only authorization needed is an email or a verbal discussion and approval with the COR. The COR would need to know a week in advance.
1. Could you please clarify whether it is mandatory for the prime contractor to obtain the required insurance ,bond and licenses, or if it is acceptable to submit the subcontractor’s insurance and licenses, given that they will be solely responsible for performing the services onsite?
Whoever is preforming the work on site needs the required insurance, bond and licenses.
1. Would it be possible to arrange a site visit (job walk) to allow our subcontractor to gain a comprehensive understanding of the scope of the work?
Site visits can be arranged. Please contact Jay Torland, jtorland@blm.gov, 503-630-8410.
1. If available, kindly provide the Purchase Order number and total contract value of the incumbent vendor.
There has not been a previous contract for this.
1. Is a bond a mandatory requirement for janitorial services?
Proof of Financial Responsibility is addressed on page 7: BUREAU OF LABOR AND INDUSTRIES
1. Could you please clarify if the contractor is expected to provide services daily (Monday through Friday), every day on Saturday and Sunday, or if they are to select one day per week during the designated times (either Monday through Friday or Saturday and Sunday)? Essentially, how many days of the week is the contractor expected to come for the weekly service calls?
The contractor is expected to come 1 day per week.
1. What’s the average daily number of people onsite?
Average daily number of people on site varies throughout the year. 6-12 ppl on average.
1. Please confirm whether the Government expects Prime past performance to be federal projects only or if strong commercial references (property managers) are acceptable.
Greater weight would be given to a Prime contract that has experience working with the US Government.
File details come from the government source that posted it. Updated .