Sol_140L4325Q0115.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

LHA

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

BLM OR-ST OFC PROC MGMT BR(OR952)

0011276587 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORLHA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

08/19/2025 1500 PD

08/08/2025

5038086317Matthew Duane (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140L4325Q0115

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 80 0044023335OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

COLTON OR 97017

27004 S SHECKLY RD

HORNING SEED ORCHARD

BLM, Horning Seed Orchard

15. DELIVER TO

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

BLM OR-ST OFC PROC MGMT BR(OR952)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Horning Seed Orchard Janitorial Services, Oregon State Office

Period of Performance: 09/01/2025 to 08/31/2026

00010 HSO janitorial services Product/Service Code: F099 Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Matthew Duane

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

FOB: Destination

00020 Option Year 1- HSO janitorial services

(Option Line Item)

Anticipated Exercise Date 04/01/2026

Product/Service Code: F099

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER

Period of Performance: 09/01/2026 to 08/31/2027

00030 Option Year 2- HSO janitorial services

(Option Line Item)

Anticipated Exercise Date 04/01/2027

Product/Service Code: F099

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER

Period of Performance: 09/01/2027 to 08/31/2028

00040 Option Year 3- HSO janitorial services

(Option Line Item)

Anticipated Exercise Date 04/01/2028

Product/Service Code: F099

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

80 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 80

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140L4325Q0115

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER

Period of Performance: 09/01/2028 to 08/31/2029

00050 Option Year 4- HSO janitorial services

(Option Line Item)

Anticipated Exercise Date 04/01/2029

Product/Service Code: F099

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER

Period of Performance: 09/01/2029 to 08/31/2030

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Horning Seed Orchard Janitorial Services BLM Oregon State Office

This requirement is for one (1) Firm Fixed Price Commercial Services Purchase Order for Janitorial Service for the Horning Seed Orchard Compound. The purchase order contains a one-year Base plus an additional four (4) one-year options.

BASE: 9/1/2025 to 8/31/2026

CLIN:00010

Item No. Item Description Quantity Unit of

Measure Unit Price Total

1 HSO Office Cleaning 12 MO $ $ 2 Taylor Annex Cleaning 12 MO $ $ 3 Garage Bathroom Cleaning 12 MO $ $ 4 Redshed Bathroom Cleaning 12 MO $ $

TOTAL $

OPTION PERIOD 1: 9/1/2026 to 8/31/2027

CLIN:00020

Item No. Item Description Quantity Unit of

Measure Unit Price Total

1 HSO Office Cleaning 12 MO $ $ 2 Taylor Annex Cleaning 12 MO $ $ 3 Garage Bathroom Cleaning 12 MO $ $ 4 Redshed Bathroom Cleaning 12 MO $ $

TOTAL $

OPTION PERIOD 2: 9/1/2027 to 8/31/2028

CLIN:00030

Item No. Item Description Quantity Unit of

Measure Unit Price Total

1 HSO Office Cleaning 12 MO $ $ 2 Taylor Annex Cleaning 12 MO $ $ 3 Garage Bathroom Cleaning 12 MO $ $ 4 Redshed Bathroom Cleaning 12 MO $ $

TOTAL $

OPTION PERIOD 3: 9/1/2028 to 8/31/2029

CLIN:00040

Item No. Item Description Quantity Unit of

Measure Unit Price Total

1 HSO Office Cleaning 12 MO $ $ 2 Taylor Annex Cleaning 12 MO $ $ 3 Garage Bathroom Cleaning 12 MO $ $ 4 Redshed Bathroom Cleaning 12 MO $ $

TOTAL $

OPTION PERIOD 4: 9/1/2029 to 8/31/2030

CLIN:00040

Item No. Item Description Quantity Unit of

Measure Unit Price Total

1 HSO Office Cleaning 12 MO $ $ 2 Taylor Annex Cleaning 12 MO $ $ 3 Garage Bathroom Cleaning 12 MO $ $ 4 Redshed Bathroom Cleaning 12 MO $ $

TOTAL $

BASE & ALL OPTIONS TOTAL VALUE:_______________________

(End of Supplies/Services and Prices/Costs)

SECTION C – STATEMENT OF WORK

C.1.0 GENERAL

C.1.1 Description of Work

The Contractor shall provide janitorial services for the Bureau of Land Management, Horning Seed Orchard compound.

Contractor shall provide the necessary equipment, incidentals, labor, supervision, supplies, and transportation to perform in accordance with the terms, conditions, and specifications herein.

C.1.2 Location

Work shall be performed at the Horning Seed Orchard Office Compound located at 27004 S.

Sheckly Rd. Colton, Oregon, 97017. Services shall be performed at the following buildings: Bill Wessell Office Building, Bill Taylor Office Annex, RedShed Storage Building, and Griese Garage Maintenance Building. See map attached at end.

C.2.0 DEFINITIONS

Annual Services

Shall be completed each April and October

Contracting Officer’s Representative (COR)

The on-the-ground administrator for the Contracting Officer

Description of Work

A description of each individual task, as stated on C.5.0 – Specific Tasks.

Federal Holidays

New Year’s Day, Birthday of Martin Luther King Jr., Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day

IPP

Internet Payment Platform System

Monthly Services

Shall be completed once each calendar month

MSDS

Materials Safety Data Seat

OSHA

Occupation Safety and Health Administration

Performance Measurement

Details how work will be evaluated

Performance Plan

A plan describing the specific approach the Contractor will take to accomplish the objectives of the contract as specified herein

Project Inspector (PI)

The person designated by the COR to perform, as needed, on-the-job Government inspection of work accomplished by the Contractor

QASP

Quality Assurance Surveillance Plan

Quarterly Services

Shall be completed each March, June, September, and December.

Weekly Services

Shall be completed once during the Sunday through Saturday cycle

C.3.0 CONTRACTOR FURNISHED SUPPLIES AND SERVICES

C.3.1 The Contractor shall provide all cleaning supplies, toiletries, equipment, labor, and supervision necessary to perform the requirements of this contract.

C.3.2

C.3.3

The Contractor shall hold the appropriate valid License(s), bond(s), and insurance as required by Clackamas County, Oregon.

The Contractor shall provide all transportation to and from the job site.

C.3.4 Contractor Employees

C.3.4.1 Appearance

Employees shall dress and perform their work to be commensurate with the tasks identified in these specifications and the office setting worked in.

C.3.4.2 Supervision

Contractor shall arrange for supervision of services performed. The Contractor or Contractor- Designated Supervisor shall be available to receive notices, reports, or requests from the COR at all times that services are in progress.

C.3.4.3 The Contractor shall prohibit its employees from the following:

1) Opening drawers, shelves, cabinets, lockers, access panels, and doors not identified herein as within the scope of work

2) Disturbing or reading materials left in an individual’s cubical or personal office space

3) Using equipment including but not limited to telephones, computers, radios, or the equipment in the BLM employee exercise room in the Bill Taylor Annex.

4) Disturbing portable objects that impede work in areas identified in this Contract, hereafter referred to as obstructed areas.

A) Contractor shall make a reasonable effort to clean around obstructions in all areas identified for services under contract. Densely obstructed areas may be skipped if the Contractor does not have reasonable access to the cleaning surface.

B) Contractor is prohibited from moving, re-arranging, or relocating obstructing items unless specifically approved herein or by the COR. Exceptions include office chairs, floor mats, tables, waste receptables, and similar to provide access to cleaning areas and surfaces.

C) Contractor shall notify the COR of all areas that remain obstructed for more than two weeks.

C.3.5 Security Clearance

The Federal Government requires that a security clearance be conducted for each Contractor and/or Contractor’s employees that shall access the Horning Seed Orchard Compound to perform the requirements of this contract.

C.3.5.1 Background Check

The Government will conduct a background check on each employee and shall absorb the associated costs. A negative outcome to an employee background check may be grounds for the immediate discontinuance of that employee’s on-site authorization and of future availability to perform the work under this contract.

Contractor and contractor’s employees shall receive background clearance before employment begins.

All required forms for the background check will be provided to the contractor upon contract award.

To initiate a background investigation, the following steps must be taken by the Contractor:

1. Complete the OF-306, Declaration for Federal Employment

2. Complete the OF-612, Application for Federal Employment

3. Have their fingerprints taken at a DOI Enrollment

4. Complete the SF-85, Questionnaire for Non-Sensitive Positions through e-QIP

5. Complete the DOI Access Card Request Form

C.3.5.2 Personal Identity Verification (PIV) Cards

The Contractor and its employees shall be issued individual Government PIV cards authorizing access to specific buildings within the Horning Seed Orchard Compound identified in this Contract.

Upon the loss or removal of an employee, whether permanent or temporary, the Contractor shall retain that employee’s Government PIV card and submit it to the COR within seven (7) calendar days of the personnel action.

For temporary changes in force, Government PIV cards submitted to the COR will remain on file with the COR until the Contractor submits to the COR a written notice of employee reinstatement and the employee roster revision.

C.3.5.3 Employee Roster

Contractor shall submit to the COR a roster that includes photos of all employees performing the work under this Contract. Within seven (7) calendar days of any change to the Contractor’s work force (temporary or permanent), the contractor shall submit to the COR a legible revised version of the employee roster. The original and all submitted revisions shall remain on file with the COR.

C.3.5.4 Only employees named on the most current roster that the COR has on file and who are carrying valid Government PIV cards are allowed inside the Horning Seed Orchard Compound to perform services.

C.3.5.5 The Contractor and its employees shall solely occupy the grounds and facilities necessary to perform the requirements of this contract.

C.3.6 Quality Control Plan

The Quality Control Plan shall include the following information as a minimum:

C.3.6.1 Methodology

The hiring and screening methods used; the training methods used for hires; the supervisory methodology; communication methodology, and equipment maintenance program.

C.3.6.2 Employee information

Categorize the on-site work force by crew supervisors or crew members; list the first and last names of the dedicated personnel; and categorize the personnel’s status by permanent employee, temporary employee, or an intended hire.

Contractor shall include a project spreadsheet showing employee scheduling and the equipment or supply purchase(s) made to meet work specifications.

C.3.6.3 Safety and Compliance

Contractor shall include current MSDS/SDS sheets on all supplies used. This information shall be readily available in all janitor’s closets.

OSHA Compliance

C.3.7 Safety

C.3.7.1 Contractor’s equipment shall be rated for commercial application, listed with Underwriter Laboratories (UL) where applicable, and acceptable for use by industry standards for public and commercial settings. Electrical equipment shall operate without requiring or causing any changes or disruptions to existing building(s) electrical service. It shall be the responsibility of the Contractor to prevent such occurrences while performing work under this Contract.

C.3.7.2 Any Government device mistakenly unplugged or disconnected while cleaning shall not be reconnected by the Contractor personnel. Contractor personnel shall notify the COR in writing immediately following any such occurrence. The written notification shall include the date of the incident and a legible signature.

C.3.7.3 No flammable liquids shall be stored anywhere in the building

C.3.8 Equipment

C.3.8.1 Contractor shall provide, maintain, and operate commercial/industrial grade equipment specific to and designed for performing the services identified herein at the level of acceptance.

C.3.8.2 All applicable equipment shall be factory-equipped with appropriate shielding and/or bumper guards to avoid marking, scarring, chipping, or scratching fixtures, furnishings, wall surfaces, or any other surface type encountered during operation.

C.3.9 Supplies

C.3.9.1 The Contractor shall be solely responsible for procuring supply orders to the Horning Seed Orchard Compound.

C.3.9.2 Restrooms

• Non-perfumed liquid soap

• Neutral-Scented Sprays

• Roller or multi-fold paper towels

• 2-ply toilet paper

• Plastic Trashcan Liners

• Sealer for Ceramic Tiled Surfaces

• Toilet Seat Covers (Paper)

• Urinal Screens

• Urinal Deodorant Blocks

• Disposable Bags for Sanitary Napkin

Containers

• Sanitary Napkin Receptacle Liners

C.3.9.3 Contractor shall maintain a minimum of a two (2) week supply for all restrooms.

C.3.9.4 Plastic bags shall be used in all trash receptacles. A Scotch Guard or equal solution shall be applied after carpeting is cleaned. Floor wax shall be applied to vinyl and concrete flooring using techniques that result in an acceptable finish.

C.4.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

C.4.1 Storage

C.4.1.1 The Government shall provide secure areas for the storage of Contractor-furnished supplies and materials. These areas will be identified by the COR upon award of Contract.

C.4.1.2 Storage areas provided shall be kept clean. Supplies and equipment will be stored in a manner to avoid blocking access to electrical service panels, fire extinguishers, heating and cooling components and control panels, points of ingress and egress, and any government property stored in these areas.

C.4.1.3 The storage of gasoline or gasoline-powered equipment is prohibited in these areas.

C.4.1.4 Government keys shall be issued to allow access to storage areas, gates, and buildings where applicable.

C.4.2 Utilities

C.4.2.1 The Government shall provide access to water and electric for the Contractor to perform the requirements of this contract.

C.4.2.2 Dumpsters for waste and recyclables are located at the following locations: the northern side of the employee parking lot and the northern side of the garage. These dumpsters shall be used to appropriately dispose of all waste collected by janitorial staff.

C.4.3 Pests

The Government shall provide any control devices. If ants, rodents, or other pests are noticed while performing janitorial services, notify the COR or PI for control devices.

C.5.0 SPECIFIC TASKS

C.5.1 Building Area Descriptions

C.5.1.1 Horning Seed Orchard Office Building

The Office is a single-story building approximately 2,240 sqft with five (5) entrances, fifteen (15) windows, and standard height ceilings. There are two (2) restrooms totaling about 240 sqft with a total of three (3) sanitary fixtures, one (1) partition, two (2) sinks, and counter spaces. The office space is primarily composed of offices with seven (7) walled office spaces. Additionally, there is a break room, storage room, and coffee station. For flooring, there is about 1,000 sqft of carpet, 240 sqft of ceramic tile, and 1000 sqft of vinyl.

C.5.1.2 Taylor Annex Building

The Taylor Annex building is a single-story building approximately 4,200 sqft with four (4) entrances, fourteen (14) windows, and variable ceiling height throughout the building. There are two (2) restrooms totaling about 500 sqft for a total of four (4) sanitary fixtures, four (4) sinks, four

(4) shower stalls, and counter spaces. The office space is composed of a conference room with tables and chairs. Additionally, there is a kitchen, storage room, exercise room, laundry room, and one (1) water fountains. For flooring, there is about 2,100 sqft of carpet, and 2,100 sqft of vinyl.

C.5.1.3 Garage Bathroom

The garage bathroom is a single restroom within the garage. It is approximately 80 sqft with one (1) entrance, one (1) window, and standard height ceilings. There is one (1) sanitary fixture, two (2) sinks, and counter space. The floor is concrete.

C.5.1.5 Redshed Bathroom

The Redshed bathroom is a single restroom within the Redshed. It is approximately 80 sqft with one (1) entrance, one (1) window, and standard height ceilings. There is one (1) sanitary fixture, one (1) sinks, and counter space. The floor is concrete.

C.5.2 Service Frequency and Hours of Service

Services under this contract shall be scheduled as follows:

C.5.2.1 Horning Seed Orchard Office Building

Weekly Services: Shall be performed between 6:00 p.m. and 6:00 a.m., Monday through Friday; or between 6:00 a.m. and 10:00 p.m. on Saturday and Sunday.

Monthly Services: Shall be performed during any day of the week between 6:00 p.m. and 6:00 a.m., Monday through Friday; or between 6:00 a.m. and 10:00 p.m. on Saturday or Sunday.

Quarterly Services: Shall be performed during any day of the week between 6:00 p.m. and 6:00 a.m., Monday through Friday; or between 6:00 a.m. and 10:00 p.m. on Saturday or Sunday.

Annual Services: Shall be performed during any day of the week between 6:00 p.m. and 6:00 a.m., Monday through Friday; or between 6:00 a.m. and 10:00 p.m. on Saturday or Sunday.

C.5.2.2 Taylor Annex Building

Monthly Services: Shall be performed during any day of the week between 6:00 p.m. and 6:00 a.m., Monday through Friday; or between 6:00 a.m. and 10:00 p.m. on Saturday or Sunday.

Quarterly Services: Shall be performed during any day of the week between 6:00 p.m. and 6:00 a.m., Monday through Friday; or between 6:00 a.m. and 10:00 p.m. on Saturday or Sunday.

Annual Services: Shall be performed during any day of the week between 6:00 p.m. and 6:00 a.m., Monday through Friday; or between 6:00 a.m. and 10:00 p.m. on Saturday or Sunday.

C.5.2.3 Garage and Redshed Restrooms

Monthly Services: Shall be performed during any day of the week between 6:00 p.m. and 6:00 a.m., Monday through Friday; or between 6:00 a.m. and 10:00 p.m. on Saturday or Sunday.

C.5.3 Service Interval Information

C.5.3.1 Quarterly services shall be completed by the third (3rd) Friday of December, March, June, and September.

C.5.3.2 Annual services shall be completed by the last calendar day of June

C.5.3.3 Contractor shall provide a schedule identifying the sequence in which these services are to be performed including the task, service date, and buildings. This schedule shall be submitted to the COR in writing no less than seven (7) days prior to the beginning of service.

C.5.3.4 Deviations to the schedule of service shall be submitted for approval by the COR no less than one week prior to the start date of the respective service.

C.5.4 Government Employee’s Work Hours

C.5.4.1 The Contractor can expect to encounter Government employees working during the hours designated for work under this contract.

C.5.4.2 The Contractor shall complete these services at designated schedule and frequencies for each type of service without interrupting Government operations.

C.5.4.3 Under circumstances where C.5.4.2 is infeasible, the Contractor is expected to return to that area to complete the service prior to leaving for the day. If that is impossible, the contractor shall report the specific area and reason for uncompleted work to the COR.

C.5.5 Weekly Services

- For the Taylor Annex, weekly services will be included with the monthly services.

C.5.5.1 Trash

A) Empty all interior trash containers/receptables and exterior trash barrels as needed if they are full, contain food, or other odorous materials.

B) Wipe down receptacles and replace liners when necessary.

C.5.5.2 Flooring

A) Vacuum and spot-clean interior fabric entryway mats. Sweep and wet mop all exterior rubber entryway mats.

B) Stain and spot removal shall be performed as soon as Contractor becomes aware.

Contractor shall use stain removers, solvents, and/or cleaners that are approved for this application and surface type. Damage or discoloration to flooring shall be avoided.

C) Non-removable stains shall be brought to the attention of the COR or PI.

D) Vacuum and spot-clean all carpets and rugs.

d.) The Contractor shall use a heavy-duty commercial upright vacuum for exposed carpeting. A vacuum of sufficient power and with the proper hose attachments shall be used to vacuum under furniture, in tight corners, and along edges.

E) Sweep and wet mop all non-carpeted flooring. Floors shall be free of skips, dirt, streaking, scum, mop strands, and edge-trim damage.

C.5.5.3 Restrooms

A) Clean and disinfect all surfaces of all toilet bowls, urinals, lavatories, dispensers, receptacles, and similar.

B) Damp-wipe and polish-dry all glass, shelving, dispensers, and chromium fixtures.

C) Damp-wipe and disinfect all surfaces of partitions, stalls, stall doors, and wall areas adjacent to wall mounted lavatories, urinals, and toilets as needed.

D) Clean and disinfect all sinks so that fixtures are clean, spot free, and have no residual film or streaks. There shall be no hard water stains, green encrustation, or excess moisture.

Acid wash safe for chrome surfaces may be used as needed on chrome surfaces to remove and prevent mineral deposits.

E) Restock all restroom supplies as needed so that a minimum two-day supply is maintained where applicable. Buildings designated to receive daily services on a weekly basis shall be restocked so that supplies are sufficient until the next servicing.

F) Replace all trash and sanitary napkin receptacle liners daily and wipe down receptable as needed. Clean trash bags shall be placed in restroom trash containers daily and soiled bags shall not be reused.

G) Sweep, mop, and disinfect all restroom floors. Floors shall be free of visible scuff marks, foreign substances, streaking, and dirt accumulation in corners.

H) All horizontal surfaces less than ninety (90) inches above the floor shall be dusted with a treated cloth.

I) Clean all mirrors making sure to leave no streaking.

J) Sanitize Taylor Annex showers using a multi-purpose cleaner to disinfect, sanitize, and deodorize showers and changing areas. The floor mats in the shower rooms shall be left on benches to dry and will be replaced by BLM personnel the following morning.

C.5.5.4 Clean and disinfect all drinking fountains and wash/service sinks so that fixtures are clean, spot free, and have no residual film or streaks. There shall be no hard water stains, green encrustation, or excess moisture. Acid wash safe for chrome surfaces may be used as needed on chrome surfaces to remove and prevent mineral deposits.

C.5.5.5 Wipe clean and sanitize countertops, tabletops, display cases, glass doors, and cabinets in the breakrooms, lunchrooms, and conference rooms.

C.5.5.6 Wipe clean general office equipment including copiers and fax machines. (Excluding computer monitors, laptops, etc.).

C.5.6 Monthly Services

C.5.6.1 Dust with treated cloth all horizontal surfaces 90 inches and lower. This includes picture frames, partition wall-tops, windowsills, book and filing cabinets, vending machines, and similar.

C.5.6.2 Upholstered furniture shall be vacuumed, and bases dusted with a treated cloth

C.5.7 Quarterly Services

C.5.7.1 Clean all restroom and entryway door surfaces.

C.5.7.2 Vacuum and spot removal on all office wall partitions using only cleaning compounds specific to the woven fabric wall covering.

C.5.7.3 Dust and remove cobwebs using a method for removing dust from these surfaces that inhibits airborne dust particles. This applies to the following:

All surfaces over ninety (90) inches including air vents, light fixtures, locker tops, display cases, appliances, and similar.

A) Wall corners and corner trim

B) Floor molding

C) Venetian blinds

C.5.8 Annual Services

C.5.8.1 Windows and glass

Clean all windows, plate glass at entrances, lobbies, and vestibules, glass in interior partitions, doors, transoms, and glazed surfaces.

A) Lay drop cloth as required to protect adjacent surfaces, fixtures, and furniture.

B) Both inside and exterior window surfaces should be cleaned on the same day. No work on the exterior surfaces of glass shall be performed on days of rain, sleet, or snow.

C) Glass shall be clean and completely free of streaks, dirt, dust, oxidation, buildup, and spots. Glass shall be completely clean along edges and in corners. Special chemicals may be needed. Water spots from sills and frames shall be removed.

D) The three (3) sun-tint-film windows at the front entry shall be cleaned with a mild window cleaning solution specific to that surface type. These surfaces will scratch or mar if abrasive techniques are used. Contractor shall not use a brush, squeegee, or harsh cleaning solution on this film or glass.

E)

C.5.8.2 Sweep, blow, and/or pressure wash building exteriors up to the eave height to remove dust and cobwebs.

C.5.8.3 Chair cleaning applicable to the Main Office Building only. Upholstered chairs (approximately 50) and couch (1) are to be cleaned by steam extraction and/or vacuuming.

C.5.8.4 Foam/steam extraction cleaning of all carpeted areas throughout the Office Building and Taylor Annex. After cleaning, a Scotch Guard or equivalent shall be applied.

C.5.8.5 Strip, wax, and buff applicable flooring using non-slip floor wax appropriate for surface and use type. The floors shall be free of streaks, mop strands, and skipper areas and here shall be no build up in corners or crevices. Walls, baseboards, and other surfaces shall be free of reside and marks from equipment.

C.5.8.6 Apply tile and grout sealer to all ceramic tile walls and flooring. All old sealer shall be completely cleaned so that there be no gum, rust stains, burns, scuff marks; nor build up in corners or crevices.

Walls, baseboard, and similar shall be free of sealer residue and marks from equipment. Grout shall be cleaned using appropriate special cleaners and tools.

C.5.9 On-Call Services

C.5.9.1 This is a per-request service to provide any combination of the aforementioned weekly tasks to an area specified herein that is in need of additional cleaning, or to an area not specified in section C.5.5 or C.5.6. Each request that is performed shall be paid at a 2-hour minimum following by 30-minute intervals thereafter.

C.5.10 Misc. Duties

C.5.10.1 The Contractor shall perform the following in conjunction with contract specifications daily:

Report fires, alarms, and hazardous conditions in person, writing, or by phone depending on severity.

A) Turn in items found to the Lost and Found box located at reception.

B) Check all gates and doors to ensure they are secure before leaving the Compound or any building within its perimeter.

C) Report any unusual pedestrian or vehicle traffic in parking lots to the COR.

D) Contractor shall not prop open exterior doors.

(End of Statement of Work)

SECTION E – INSPECTION AND ACCEPTANCE

The following clause is incorporated by reference:

Clause Title Date

52.246-1 CONTRACTOR INSPECTION REQUIREMENTS APR 1984

(End of Inspection and Acceptance)

SECTION F – DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

The contract shall commence 8/15/2025 – 8/14/2026; if the 4 one year options are exercised 8/14/2030.

F.2.0 PROGRESS PLAN

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

The following clause is incorporated by reference:

Clause Title Date

52.242-15 STOP WORK ORDER AUG 1989

(End of Deliveries or Performance)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1.0 In accordance with FAR clause 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons, the Contractor is required to track and report on an annual basis the amount in pounds of hydrofluorocarbons (HFCs) or refrigerant blends containing HFCs contained in the equipment and appliances delivered under this contract. You must submit the information to the System for Award Management (SAM).

The following local clauses are provided in full text:

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/. The CPARS User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official's narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 - 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating ''No comment" in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment." Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

https://www.cpars.gov/ http://www.cpars.csd.disa.milj/ https://www.cpars.gov/ http://www.cpars.csd.disa.mil/

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30- day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of clause)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP)

(APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform System (IPP).

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services included in commercial products and commercial services contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

1. Invoice billed according to contract line items and rates.

2. If partial payment is billed and the invoice states a lump sum, the invoice shall include an itemized breakdown and narrative progress summary of the work performed during this invoice period.

3. If final payment is billed, the last invoice shall state “FINAL”.

4. Contractor’s Release of Claims shall be submitted with the final invoice.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contract (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(End of Contract Administration Data) https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

SECTION H – SPECIAL CONTRACT REQUIREMENTS

1.0 ACCESS

In the event of a site/facility closure, the Contractor shall not perform or make deliveries to the site/facility until it is reopened by the Government, unless otherwise instructed by the Contracting Officer or their designated representative.

2.0 WORK HOURS

Unless otherwise specified in Section C, Specifications, work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. No work will be done on Saturday, Sunday, or Federal holidays unless authorized by the COR.

3.0 ENVIRONMENTAL INTERRUPTION OF WORK

3.1 Environmental - The Contracting Officer, by issuance of a suspend work order, may direct the Contractor to shut down any work that may be subject to damage due to weather conditions, fire danger, or because it is impracticable to work during the winter season. The Contractor will be given a resume work order which will document the date the work suspension ends. An allowance has been included in the contract time for all environmental delays. The count of contract time will therefore continue during all periods of suspension due to normal weather conditions, including fire danger. The Contractor will not be entitled to additional contract time for any suspensions except to the extent that they are due to unusually severe weather conditions. The Contractor will not be entitled to additional monetary compensation for such suspensions regardless of duration.

3.2 Endangered Species - The Government may direct the Contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Endangered Species Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, identified under BLM Manual 6840, are discovered to be present in or adjacent to the project area.

4.0 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

4.1 Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of the terrain as a result of any Federal construction project.

4.2 The Contractor agrees that should any contractor employee, in the performance of this contract, discover evidence of possible scientific, prehistorical, historical, or archeological data the contractor will notify the Contracting Officer immediately in writing giving the location and nature of the findings.

4.3 Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the applicable clauses in the Contract Clauses Section of this contract.

4.4 The Contractor agrees to insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

5.0 ENVIRONMENTAL IMPACT

All waste materials generated by any work under the contract performed on a Government installation shall at all times be handled, transported, stored, and disposed of by the contractor and by his subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13 October 1978, Federal Compliance with Pollution Control Standards; the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (42 U.S.C. Sec 7401 ET SEQ);

the Endangered Species Act, as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control Act, as amended (15 U.S.C. Sec 2601, ET SEQ); the National Historic Preservation Act, as amended (16

U.S.C. Sec 470, ET SEQ); the Solid Waste Disposal Act, as amended (42 U.S.C. 6901 ET SEQ); and the Archaeological and Historic Preservation Act, as amended (16 U.S.C. Sec 469, ET SEQ). Should the United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal or disposal of any hazardous waste, the contractor shall reimburse the Government for all such liability.

6.0 HAZARDOUS MATERIALS

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a contract modification may be required, subject to equitable adjustment under the terms of the contract. The contractor is advised that friable and/or non-friable asbestos-containing material may be encountered in project areas. Friable asbestos-containing material is any material that contains more than one percent asbestos by weight, and that hand pressure can crumble, pulverize or reduce to powder when dry. Non-friable asbestos containing materials are materials in which asbestos fibers are bound by a matrix material, saturation, impregnation or coating.

Non-friable asbestos-containing materials do not normally release airborne asbestos fiber during routine handling and end-use. However, excessive fiber concentrations may be produced during uncontrolled abrading, sanding, drilling, cutting, machining, removal, demolition, or other similar activities. 29 CFR

1910.1001 shall be referenced in the event asbestos-containing materials are encountered. Friable asbestos-containing materials are not authorized for use in new construction or maintenance projects.

7.0 GREEN PROCUREMENT REQUIREMENTS

In the performance of this service or construction contract, the Contractor shall make maximum use of products identified on the mandatory environmental purchasing list at the following links, if applicable:

• U.S. EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm.

• USDA Biobased product listings published at www.biopreferred.gov.

• Energy Star® product listings published at www.energystar.gov/products.

• FEMP Low Standby Power product listings published at http://energy.gov/eere/femp/covered-product-categories

Contractor shall comply with all reporting requirements stated in the applicable clause(s):

• 52.223-1 Biobased Product Certification

• 52.223-2 Reporting of Biobased Products under Service and Construction Contracts

• 52.223-4 Recovered Material Certification

• 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items

8.0 RESTORATION OF RESOURCES

8.1 Cleanup - The Contractor is responsible for cleaning up all camp and worksites before leaving the area.

Final payment or other alternative deemed feasible may be withheld until the Contractor has complied with this requirement.

8.2 Site and Access Roads – Site and public or private access roads damaged by the Contractor shall be restored to the same condition they were in at the commencement of work, at the expense of the Contractor.

9.0 UNAUTHORIZED PERSONNEL

http://www.epa.gov/cpg/products.htm http://www.bioprefferd.gov/ http://www.energystar.gov/products http://energy.gov/eere/femp/covered-product-categories http://energy.gov/eere/femp/covered-product-categories

The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to restricted areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices and points of supply and storage; is prohibited. Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriately disciplined.

10.0 FIRE DANGER SEASON

If the COR allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR and outlined in the attachment at the end of this section.

The following clause is provided in full text:

SECURITY REQUIREMENTS: FACILITY ACCESS and INFORMATION TECHNOLOGY (August 2016)

(a) All Contractor employees must have an "Enter on Duty" (EOD) approval issued by the Bureau Personnel Security Office (PSO) before they begin performing work on any Bureau contract. The Contractor must ensure that all employees requesting an EOD are citizens of the United States of America, or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status) as evidenced by Immigration and Naturalization Service documentation and the employee must have resided in the United States for a minimum of 3 years. The EOD may be issued in advance of a completed Background Investigation and may be rescinded by the PSO at any time. However, all contractors who require network access are required to complete the identity proofing process, and must be able to obtain a successfully adjudicated National Criminal History Check (NCHC) and National Agency Check with Inquiries (NACI) or higher to stay on the contract.

(b) Starting Work - Contractor employees with an approved EOD may begin performing unsupervised work on Bureau contracts. To remain on the contract, the Contractor employees will need a completed favorable Background Investigation.

(c) Rescission of EOD - The PSO may rescind the EOD at any time. This may occur as the result of additional information obtained or the final results of the background investigation.

(d) Background Investigation - Contractor employees who will have unsupervised access to Bureau facilities, access to the Department of the Interior (DOI) information technology (IT) systems or DOI data, or will develop custom applications, must have a favorably adjudicated background investigation from the Office of Personnel Management (OPM). Existing clearances at the same or higher level are acceptable upon the PSO’s review and approval. If the employee does not already have a complete investigation, they must apply for one. The employee may begin work with an EOD, but must receive a favorable background investigation to continue working on the contract. The background investigation includes obtaining fingerprints through a USAccess Credentialing Center for an FBI criminal history and a credit report. Once the investigation has been scheduled by OPM, the Bureau will receive advance reports. If those reports are favorable, the Bureau PSO will issue the EOD. The type of background investigation required is based on the risk/sensitivity level designation. Citizenship requirements and guidance for determining the appropriate type of background investigation required for the designated risk/sensitivity level are contained in DOI Departmental Manual (DM) Part 441. The DM is available on the Internet at http://elips.doi.gov/app_home/index.cfm?fuseaction=home.

(e) Electronic Questionnaire for Investigations Processing (e-QIP) – The Bureau uses the e-QIP for all background investigations or reinvestigations. To initiate an investigation, the Contractor, in collaboration with the COR, will complete an e-QIP Request Form. This request form is available through the COR. The COR will submit the completed request form to the Bureau PSO. The PSO will enter the information into e-QIP to either establish a new applicant profile or determine if an existing investigation that meets Bureau requirements is on file. The PSO will then contact the applicant to provide additional information and instructions. Generally, the Contractor is required to complete the following forms:

▪ e-QIP application…