B09_Solicitation_Questiona_and_Answers_140L1726Q0013_0004.pdf

Question and Answers 140L1726Q0013

1. Is delivery to be completed FOB by vendor or by the government?

a. Per Provision 52.212-2 Evaluation-Commercial Products and Commercial Services. (NOV 2021)

(Deviation Effective Date) "The contractor shall separately price work identified in the specification from transport9+ation costs of units. The government reserves the right to decline transportation services if providing such transportation is in its best interests." "The government will provide for delivery and pickup of all vehicles."

Delivery and pickup may vary based on what is in the best interest of the government for each vehicle.

2. Will this solicitation result in a single award for all seven vehicles, or may awards be made by individual vehicle or vehicle group?

On Page 2 of the SF1449 solicitation. The government reserves the right to make multiple awards subject to this solicitation if it is in the best interest of the government.

3. Will all seven vehicles be delivered to the contractor at the same time, or will they be delivered individually as they become available? If available, please provide the anticipated delivery schedule.

The Colorado vehicles 1, 2, and 3 are the 25 Trailboss, 26 F150 and 26 F250 and are in order of priority for us, we have all in possession and would deliver as soon as award.

The New Mexico vehicles 4, 5, 6, and 7 are available and can be delivered at once or separately.

4. Will all Government-furnished equipment (GFE) be delivered with each vehicle and verified as complete and operational prior to contractor receipt?

Yes, all GFE will be verified as complete and operational prior to contractor receipt.

5. If Government-furnished equipment is found to be missing, damaged, or non-functional during installation, what is the Government's process for replacement and any associated schedule adjustments?

Yes, we would order replacements and the associated schedule adjustments.

6. Will the Government provide written controller programming requirements, lighting flash patterns, siren configurations, radio installation requirements, and switch assignments prior to installation, or will these be finalized during a post-award design review?

Yes, we would provide the programming, pattern, switch assignments post award.

7. Will a formal inspection and acceptance checklist be provided for each completed vehicle?

Inspection and Acceptance will be against award specifications.

8. Will the contractor have an opportunity to inspect donor vehicles prior to beginning equipment removal to verify equipment condition and compatibility?

Yes. Contractors will have an opportunity to inspect all vehicles upon delivery.

9. If hidden damage, previous wiring modifications, or other unforeseen conditions are discovered during removal of existing equipment, how should additional work be handled?

Additional work and/or cost must be brought to the attention of the Contracting Officer Representative

(COR), who will discuss with the Contracting Officer (CO) who will make the final decision as to how to move forward.

10. Will all vehicles be delivered to a single contractor location, or should contractors anticipate deliveries at multiple locations?

Transportation is decided based on each awarded offer. Vehicles will be delivery to the awarded contractor at the awarded contractor's location. This could be a single awardee location if all vehicles were awarded to one vendor or multiple awardee locations if multiple awardees are awarded. If an offer is awarded that includes transportation, then the transportation would pickup and delivery between the government location(s) and contractor location(s).

11. Should contractors include all installation consumables—including wiring, connectors, loom, hardware, sealants, and shop supplies—in their fixed-price quotation unless specifically identified as Government-furnished?

Yes, the contractor should include all installation consumables in their fixed price quotation

12. The specifications reference both 20% and 40% window tint, as well as "4 mm" and "4 mil" security film.

Would the Government please confirm the required tint percentage and film specifications for each vehicle?

Colorado vehicles 1, 2, and 3 - 20% higher quality film for UV/heat protection that do not interfere with electronic signals

New Mexico Vehicles 4, 5, and 7 are 40%

13. Will all graphics packages be supplied pre-cut and ready for installation?

Yes, these are supplied and precut with sample images of placement.

14. For the Government-furnished Motorola radio equipment, will all associated accessories (control heads, cables, speakers, mounting hardware, antennas, and related installation components) be provided?

Colorado vehicles 1, 2, and 3 - Control heads, cables and antennas to be provided, spec requests had center headliner speakers to be part of build.

New Mexico Vehicles 4, 5 and 7 – Yes, they will be provided.

15. For the satellite communications equipment, will all mounting hardware, antenna brackets, cabling, and current installation documentation be Government-furnished?

Colorado vehicles 1, 2, and 3 do not have sat comms.

New Mexico vehicles 4, 5 and 7 - Government will provide installation requirements for the satellite radio.

16. If existing equipment intended for reuse is determined to be incompatible with the new vehicle platform, will the Government furnish replacement equipment or authorize an equitable adjustment?

Yes, the Government will furnish replacement equipment or authorize an equitable adjustment.

17. If warranty repairs are required due to failure of Government-furnished equipment rather than contractor-supplied equipment or workmanship, are those repairs excluded from the contractor warranty obligations?

Yes, failure of Government-furnished equipment are excluded from the contractor warranty obligations.

18. If commercial parts are placed on manufacturer backorder despite timely ordering by the contractor, will schedule extensions be considered?

Yes. A schedule extension may be granted for a required part on backorder, provided the contractor submits documentation substantiating the delay, including:

1. A copy of the original purchase order showing the initial order date (demonstrating timely ordering), and

2. Written backorder notification from the vendor/manufacturer confirming the delay.

19. Vehicle 7 currently lists the VIN as "TBD." When will the final vehicle information become available?

New Mexico -Vehicle 7 VIN# 1FTFW1P83TKE89481

20. Are installation photographs, as-built wiring documentation, or controller programming files required as part of the final project deliverables?

No

21. Will the Government permit a brief design review meeting with the assigned law enforcement representative for each vehicle prior to installation to confirm equipment layout, controller programming, lighting patterns, and switch assignments before work begins?

Yes, discussion may commence upon award.

22. Vehicle-to-line-item mapping: Could you kindly confirm which of the seven vehicles described in

Attachment 1 (by VIN) corresponds to each of CLINs 00010 through 00060 on the SF1449 schedule?

Vehicle 1 – 010, Vehicle 2 – 020, Vehicle 3 – 030, Vehicle 4 & 5 – 040, Vehicle 6 – 050, Vehicle 7 - 060.

23. Period of performance: The SF1449 lists a period of performance of 08/03/2026 to 12/03/2026, while the

Specification Sheet describes a period of up to 120 calendar days beginning on the date of award. Could you confirm which of these governs, or how the two are intended to work together?

The final period of performance will be 120 days after award. An estimated award date and period of performance was 8/3/20226 – 12/3/2026.

24. Reference materials: Could you please provide the photo sample referenced for Vehicle 2's front bumper angle lighting, and the wiring diagram/installation materials referenced for Vehicle 7's satellite radio installation?

Colorado Vehicle 2 - We would address the photo sample issue when we would discuss layout with whatever vendor is selected, this is basically a light on the right and left part of the front bumper angle to side not straight in front of the vehicle.

New Mexico Vehicles – We do not have wiring and installation instructions. This can be discussed upon award.

25. Outstanding vehicle details: Could you confirm the prisoner cage manufacturer for Vehicle 3 (currently listed as TBD) and the VIN for Vehicle 7 (currently listed as TBD)?

Colorado Vehicle 3 - TBD based on what vendor uses, we need a 1/2 prisoner cage/partition that meets specs, could be setina, kustom cage, troy, etc

New Mexico Vehicles 7 VIN# 1FTFW1P83TKE89481

26. Brand name items: For the specific branded components listed without "or equal" language (for example, certain Whelen, Setina, and Motorola part numbers), would the government consider functionally equivalent alternatives, or are these intended as fixed requirements (e.g., due to compatibility with reused/salvaged equipment)?

Colorado Vehicles 1, 2, and 3 - We use Motorola radios so that is fixed, whelen and setina produce vehicle specific police upfitting items. It would depend on the functional equivalent and for what purpose

New Mexico Vehicle - Only specific branded components are related to radios items.

27. Will we need to provide an overall quote for all vehicles, or would we need individual quotes for each vehicle?

a. Vendors may quote on 1 or more vehicles. Each vehicle should have its own quote and total.

28. Where must I submit these bids before the deadline?

a. Page 2 of the initial solicitation (Form SF1449) Submission via email by close date to

Deronda_Chevannes@ios.doi.gov

29. What other requirements are needed for the submission?

a. Review solicitation requirements and attachments in SAM.gov

30. How do we submit our bid for this?

a. Page 2 of the initial solicitation (Form SF1449) Submission via email by close date to

Deronda_Chevannes@ios.doi.gov

31. Can we bid for only the northern Colorado vehicles in this bid?

Vendors may quote on 1 or more vehicles. Each vehicle and line item should have its own quote and total.

Line item with more than one vehicle should note total price on SF1449 for both vehicles but the quote should reflect the cost breakdown per vehicle 2.

32. If there are a few differences between what they would like and what is listed on the bid. How do we proceed with that? Should I only quote what is listed on the official document and then we work through a change order if we are awarded it?

Quotes should align with the respective vehicle specifications in the solicitation and questions, without deviations. Suggestions can be noted with any price differences on the vehicle quotes but shall not included in the quoted total price.