Attch_12_Amend_0002_SF1510-56_PRE-BID_Attendees__Conference_0002.pdf

NORTHWEST OREGON DISTRICT OFFICE HVAC SYSTEM IMPROVEMENTS

Solicitation No: 140L0624R0041 – Amendment 0002 Site Visit Attendees List, Solicitation Overview

Form 1510-56 (December 1985)

UNITED STATES

DEPARTMENT OF THE INTERIOR

BUREAU OF LAND MANAGEMENT

SITE INSPECTION TOUR / PREBID CONFERENCE RECORD

1. Solicitation No.: 140L0624R0041 4. Meeting Place: NWO DISTRICT OFFICE

2. Title: NWO DISTRICT OFFICE HVAC SYSTEM IMPROVEMENTS 5. Conducted by: THOMAS JONES – COR (on site)

3. Date and Time: 06/18/2024 | 10:00A.M. PST

6. Solicitation Overview by: GREETCHEN JEREMIE – CO (remote) | BLM NOC ACQUISITIONS. See Pages 2 - 3

7. Attended By:

Name and Firm Address Phone No.

DAVID EDENFIELD

MCKENZIE CONSTRUCTION

davidedenfield@mckenzieconst.com

2301 CALVERT STREET NW, WASHINGTON DC 20008

(904) 674 - 9270

CASEY BALLSTAEDT

C.J. HANSEN COMPANY INC

casey@cjhansen.com

3552 SILVERTON ROAD NE, SALEM OR 97305

(503) 932 - 5370

CHRIS SNAWDER

C.J. HANSEN COMPANY INC

chris@cjhansen.com

(503) 362 - 3643

ROBERT FIRESTINE

C.J. HANSEN COMPANY INC

robert@cjhansen.com

(503) 362 - 3643

8. Questions asked, and responses given: See Attachment 13

NOTICE

Oral comments provided by any party, including but not limited to government personnel, potential offerors, and contractors, during this pre-proposal conference or at any time prior to contract award is not binding. All questions must be submitted in writing to the Contracting Officer in accordance with the issued solicitation. If an offeror receives information orally that they believe changes the requirements of the solicitation they shall submit, in writing, information regarding the issue to the Contracting Officer at least 4 days before the date offers/proposal are due. No changes to the solicitation are binding unless issued by the Contracting Officer as a final written solicitation amendment. Reference 52.236-27, Site Visit (CONSTRUCTION} (Feb 1995} mailto:davidedenfield@mckenzieconst.com mailto:casey@cjhansen.com mailto:chrisr@cjhansen.com mailto:rob@cjhansen.com

Pre-Bid Conference Contracting Talking Points

Solicitation No: 140L0624R0041

Project Title: AZ, Northwest Oregon District Office HVAC System Improvements

Type of Construction: Building Construction

Magnitude: $500K - $1M

North American Industry Classification System (NAICS): 238220 - " Plumbing, Heating, and Air-Conditioning

Contractors"

Set-Aside: Total Small Business

POP: Work would commence within 10 calendar days, with a completion date of 90 calendar days after the notice to proceed.

Work Hours: The performance period is based upon work conducted 7:00am – 5:30pm Monday through Friday, except government holidays. (See pg. 11 of the solicitation).

Limitations on Subcontracting: Yes; the prime contractor must perform at least 25% of the cost of the contract, excluding the cost of materials, with its own employees. Breakout reporting is required at contract closing, using spreadsheet. (See solicitation

Attachments).

Buy American: The Buy American Statute applies to this contract and will be monitored. See Clause 52.225-9. (See solicitation pgs. 18 & 19).

Bid Bond: Yes, 20% of the total proposed price.

Performance and Payment Bonds: Yes, 100% of the contract amount, to be submitted within 10 days after award on GSA forms SF25 and SF25A respectively.

Construction Wage Requirements: DOES apply to this project, please refer to the wage rates in Attachment 8, as labor costs associated with this project shall be in accordance with Construction Wage Rate Requirements Statute.

Basis for Award: This acquisition will utilize the Lowest Priced Technically Acceptable (LPTA) procedure to make a best value award. The Government intends to make ONE single award firm fixed-price contract; based on evaluation of proposals submitted in response to this solicitation and using the source selection procedures as defined in FAR Part 15.

Award will be made to the responsible offeror who provides the best value under the LPTA award methodology, and as detailed in Section M. (See page 34 of the solicitation).

Questions Due Date: Monday 06/24/24 at 2PM MT.

• All questions must be submitted in writing via email to CO as instructed in L-2 & L-3. (See pg. 29 of the solicitation).

• No questions will be accepted via phone calls. All questions are addressed/answered in a solicitation amendment posted on SAM.gov.

Proposal Due Date: Monday 07/08/24 at 2PM MT. Extended to Friday 07/12/24 at 2PM MT.

Final Reminders:

1. Each electronic volume must be contained in a separate file. This acquisition requires three volumes.

2. Feel free to use Attachment 10, to ensure accurate and complete SF1442 completion.

3. Be sure to read and complete Section K: REPRESENTATIONS, CERTIFCATIONS, AND OTHER STATEMENTS

OF OFFERORS in its entirely. (See pgs. 21-26 of the solicitation).

a. Accurate and complete forms, including Reps and Certs, is part of an offeror’s proposal evaluation.

b. Please be sure to fill the applicable section accordingly to reflect your certification.

4. Read closely and follow Sections L: INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS and M:

EVALUATION FACTORS FOR AWARD. (See pgs. 27-35 of the solicitation).

a. Additive Items – IAW DIARS 1452.236-71, the Government will evaluate prices proposed in consideration of base and additive items. Award of any additive is dependent upon available funding and all additives are listed in order of priority. If an additive item is unaffordable, the Government will consider the next most important additive for award. Total price will be evaluated for each offeror in consideration of the same combination of base and additive items.

9. Was a complete site inspection made? ∼ Yes

By (Name) Title Date

Thom Jones Civil Engineer/COR 06/18/2024