140G0125R0002-_sections_B_through_M.pdf

Request for Proposal Document No.

140G0125R0002

Document Title

Security Guard Services for USGS National Center

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Purpose

The purpose of this contract is to obtain Security Guard Services for the U.S. Geological Survey (USGS) National Center

B.2 Contract Type and Services

This is a Hybrid Firm-Fixed Price/Labor-Hour contract. The USGS will issue a Firm Fixed Price/Labor-Hour contract for the Security Guard Services for the USGS National Center.

B.3 Period of Performance and Pricing

Period of

Performance

USGS Security Services at the

National Center in Reston, Virginia

Labor Categories: Base

Period

Fully Burdened Firm-Fixed

Monthly Pricing and Labor

Rates: Base Period

Base Period:

04/01/2025 –

03/31/2026

Monthly Guard Services (firm-fixed price)

Monthly Supervisory Guard

Services (firm-fixed price)

Supervisory labor-hours, S-2

Supervisor (fixed hourly rate) for

USGS Special Events

Productive (Guards) labor-hours, Post No. 1, 2, 3, 4, 5, 6, 7, 8 ,9, 10, and/or 11 (for USGS Special

Events) (fixed hourly rate)

USGS Security Services at the

Labor Categories: Option

Period 1

Fully Burdened Firm-Fixed

Monthly Pricing and Labor

Rates: Option Period 1

Option Period 1

04/01/2026 –

03/31/2027

Base Year April 1, 2025, through March 31, 2026

Option Year One April 1, 2026, through March 31, 2027

Option Year Two April 1, 2027, through March 31, 2028

Option Year Three April 1, 2028, through March 31, 2029

Option Year Four April 1, 2029, through March 31, 2030

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Period of

Performance

USGS Security Services at the

Period 2

Fully Burdened Firm-Fixed

Monthly Pricing and Labor

Rates: Option Period 2

Option Period 2

04/01/2027 –

03/31/2028

USGS Security Services at the

Period 3

Fully Burdened Firm-Fixed

Monthly Pricing and Labor

Rates: Option Period 3

Option Period 3

04/01/2028 –

03/31/2029

USGS Security Services at the

Period 4

Fully Burdened Firm-Fixed

Monthly Pricing and Labor

Rates: Option Period 4

Option Period 4

04/01/2029 –

03/31/2030

Monthly Regular Guard Services

(firm-fixed price)

The CBAs, FLSA and DOL labor categories and rates for all non-exempt employees are subject to review and adjustments. Rates proposed from the CBAs for non-exempt personnel will be eligible for an equitable adjustment according to FAR 52.243-1, FAR 52.243-1 Alt II, and FAR 52.222-43 only when the CBA rates have been increased which may or may not be on an annual basis.

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Offerors must include any Managerial/Supervisory costs within the firm-fixed pricing proposed for the Standardized

Monthly Services if deemed necessary as the firm-fixed price received for all Standardized Monthly Services will need to include the pricing for the performance of the services as well as all administrative costs associated with performing the requirements of the Standardized Monthly Services.

(END OF SECTION B)

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SECTION C -- DESCRIPTIONS AND SPECIFICATIONS – PERFORMANCE WORK STATEMENT

SECURITY GUARD SERVICES FOR USGS NATIONAL CENTER

SECTION C.1 GENERAL

The intent of this Contract is to provide security services for the National Center of the United States Geological Survey

(USGS). The complex is located at 12201 Sunrise Valley Drive, Reston, VA 20192. The complex is comprised of four (4) buildings: the Main Building (J.W. Powell Building), Power Plant, Physics Building, and Advanced Systems Center

(ASC) Building. It is located on approximately 103 acres. The Contractor must provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screenings, reports, and files necessary to accomplish security guard services as described and required in this PWS.

This Contract requires a minimum of thirty-five (35) PSOs to be considered a full roster, excluding the relief guard and the Project Manager. The Contractor must perform to the standards required in the Contract and will be expected to work closely with the U.S. Geological Survey (USGS) representatives throughout the duration of services.

Services to be provided include, but are not limited to: facility access control; vehicle access control; administrative services (i.e., dispatch, supervisory, Contract management, etc.); Advanced Systems Center (ASC) Building security;

parking surveillance; emergency response; interior patrol; perimeter control and security control of receiving area;

monitoring and operating security systems; ensuring compliance with General Services Administration (GSA) Building

Rules and Regulations; maintaining physical security; reporting hazardous conditions; receiving and storing lost and found items; controlling, issuing, and storing keys; providing traffic control; flying the U.S. flag; providing testimony in official legal proceedings; and assisting in responding to/controlling civil disturbances.

Every additional aspect listed as an asset/service or otherwise provided by their company presented in the contractor’s proposal will be provided by the contractor during the term(s) of this contract unless otherwise stated with a written modification.

SECTION C.2 DEFINITIONS

ASC - Advanced Systems Center

CO – Contracting Officer

COR - Contracting Officer's Representative

DHS – Department of Homeland Security

FPS – Federal Protective Service

GSA - General Services Administration

National Center - includes all property and areas inside the perimeter of the property. Areas include: roadways, parking areas, guard houses, all office buildings, labs, and secure areas.

OSHA - Occupational Safety and Health Act

PSO – Protective Service Officer

PWS – Performance Work Statement

SMART book - Protective Security Officer SMART Book (Security Manual and Resource Tool)

USGS - United States Geological Survey

SECTION C.3 GOVERNMENT-FURNISHED PROPERTY AND SERVICES

C.3.1 The Government will provide the facilities, equipment, materials, and services listed below:

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a. Electrical and mechanical equipment where installed, such as alarm and surveillance systems, communications equipment, closed-circuit television, X-ray machines, magnetometers, and digital video recording equipment, including written operating procedures and instructions. Complete and current inventories of equipment will be maintained by the

Contracting Officer's Representative (COR).

b. Repair and maintenance of equipment in paragraph C.3.l(a) above.

c. Post Order Book including all inserted information required. The COR will provide all initial information and changes. The Contractor will be responsible for posting the changes in the Post Order Book to include those on individual posts, if applicable.

d. Telephones deemed necessary by the Government for the conduct of official Government business under this

Contract.

e. Guard office and office equipment to include computers and software (as deemed necessary by the Government).

f Two guard booths.

g. Classroom for on-site training of personnel employed by the Contractor for the purpose of their understanding and operating all security systems or devices and emergency operations procedures in Section 4 of the Post Order Book.

h. Building utilities and services will be afforded the Contractor in accordance with established GSA operational procedures. This includes the use of concession facilities, when open, restrooms, and the use of medical facilities when available for emergency purposes.

i. Permission to visit the site for personnel employed by the Contractor before the start of performance under this

Contract for the purpose of their understanding and operating all security systems or devices and emergency operating procedures in Section 4 of the Post Order Books.

C.3.2 All Government-furnished facilities have been inspected for compliance with OSHA requirements. No hazards have been identified. Should hazards be subsequently identified, the government will correct in accordance with approved plans arid processes. Government-furnished items are not intended to represent all items necessary to perform the work indicated in this Contract.

G.3.3 Use, Accountability, and Care of Government Furnished Property.

a. Accountability for Government Property

All property furnished by the Government (Section C.3) under this Contract will remain the property of the Government.

Upon termination of the Contract, the Contractor must render an accounting of all such property which has come into his possession under this Contract. Any property furnished by the Government to fulfill the Contract requirements which is lost or damaged resulting from improper use or negligence by the Contractor's employees, must be repaired or replaced by the Government and the cost of such repairs or replacement will be deducted from the Contractor's invoice.

Unless otherwise specified, the Government is responsible for the repair and maintenance of Government furnished property. The Contractor is responsible for the timely reporting, as identified herein, to the COR of any property deficiencies or losses. The Contractor must identify loss or damage to Government-furnished property to the COR as soon as possible, but not later than 24 hours after discovery by the Contractor.

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b. Use of Government Property

Government property (to include telephones and computers) must be used for official Government business only in the performance of this Contract. Government property will not be used in any manner for any personal advantage, business gain, or other personal endeavor by the Contractor or the Contractor's employees.

c. Safeguarding Government Property.

The Contractor will take all reasonable precautions, as directed by the Government, or in the absence of such direction, in accordance with sound industrial practices, to safeguard and protect Government property. The Contractor will be provided and must use or operate in a responsible manner Government furnished property deemed necessary by the

Government to aid the Contractor in the performance of work.

The Contractor is solely responsible for the care and accountability of all Government provided equipment in accordance with the terms and conditions of this Contract. The repair costs for damages to government property caused by deliberate or negligent actions on the part of PSOs are the contractor’s responsibility and may entail payment to another service contractor assigned the maintenance of such equipment (for example: damage to the wedge barrier, bollards, or other security precautions).

d. Malfunctioning of Government Property.

The Contractor is responsible for reporting to the COR the malfunctioning of any government equipment used by the

Contractor or the Contractor's employees.

SECTION C.4 CONTRACTOR-FURNISHED PROPERTY

C.4.1 The Contractor must furnish and maintain in acceptable condition, at no cost to Contract employees, all items of uniform and equipment necessary to perform work required by the terms and conditions of the Contract. The Contractor is solely responsible and retains all liability for the quality. and performance of all Contractor-provided equipment used in performance of this Contract.

a. Radio Equipment/Communications Equipment.

Handheld digital portable radios, battery chargers, repeater, antenna, duplexer, base station and other related accessories, as described in Exhibit 2, entitled: "Radio Equipment Requirements." Radio communications include Contractor availability for twenty-four (24) hour continuous contact, also described in Exhibit 2. The Contractor must, in accordance with applicable Federal Regulations, obtain all permits and frequencies for the operation of such radio equipment. A copy of all such permits and frequencies must be delivered to the COR prior to the use of the radios. The Contractor must provide four (4) portable radios, four chargers, four extra batteries, and four carrying cases to the COR within 15 days after Contract award date. The Contractor must provide within 2 hours fully operational substitute communications equipment in the event any equipment is temporarily inoperable.

b. Motorized Patrol Equipment.

Equipment as described in Exhibit 3, entitled: "Patrol Vehicle Requirements," must be provided by the Contractor.

Vehicle(s) must be in operating condition at all times. The Contractor must obtain all applicable permits, titles, inspections, and registrations in accordance with applicable Federal, state, and local laws for the operation of vehicles.

All PSO’s MUST possess a valid United States driver’s license.

All costs for the operation and maintenance of vehicle(s), including all license and insurance fees, must be borne by the

Contractor. Each vehicle(s) must be a four (4) door, full-sized sports utility vehicle with all-wheel or four-wheel drive

Document Title capability. Each vehicle must be equipped with a halogen spotlight and roof light and be marked for identification. The vehicle must be equipped with a first-aid kit and a dry chemical fire extinguisher, properly mounted.

In the event a patrol vehicle is temporarily inoperable (due to maintenance, etc.), an equivalent, fully operational substitute vehicle(s) must be provided by the Contractor within two (2) hours of the identification of inoperability; at no time will the National Center be without an operational patrol vehicle.

In the event of dispute regarding whether a vehicle meets the requirements, the Contracting Officer will make the final decision. Additional patrol equipment not required by this Contract must not be used unless approved by the COR. See

Exhibit 3.

c. Uniforms

Uniform type and the wearing must conform to standards and usage prescribed below:

(1) The color of the Contractor's guard force uniforms must be a color in general used by large guard or police organizations. All Contractor employees (excluding the Project Manager) performing under this Contract must wear the same color and same style of uniform. Project Manager can wear normal business attire.

(2) The Contractor must, within fifteen (15) days of the start of this Contract, submit to the COR documentation that the following items of uniform and equipment have been issued to each employee. The Contractor must issue a sufficient quantity of uniform items to ensure that each guard is in proper uniform while on post. Any disputes regarding application of these standards must be referred to the Contracting Officer.

ITEMS and QUANTITIES

• Winter Coat (1): Black, 2 front pockets, 2 "hand warmer" pockets, epaulets with gold buttons on pockets and epaulets, side vent zippers. No fur pile collar or removable fur pile collar. Service patch on left shoulder sleeve, cloth badge on breast tab, and American flag on right shoulder sleeve.

• Wind Breaker (1): Black, 2 front pockets. Service patch on left shoulder sleeve and American flag on right shoulder sleeve.

• Duty Shirt (3): Black. Service patch on left shoulder sleeve and American flag on right shoulder sleeve. Shirt should be of wash and wear material.

• Long-sleeved shirt (3): Black. Service patch on left shoulder sleeve and American flag on right shoulder sleeve.

Shirt should be of wash and wear material.

• Short-sleeved Duty Shirt (3): Black. Service patch on left shoulder sleeve and American flag on right shoulder sleeve. Shirt should be of wash and wear material.

• Duty Trousers (3): Black. No stripes or piping on trouser leg. Trousers should be of wash and wear material.

• Trouser belt (1): Black, satin finish.

• Footwear (1): Low quarter or high-topped black boots with slip-resistant low heels and soles (pair)

• Sweater (1): Black. Commando style with shoulder epaulets, cloth badge, service patch, and American flag

• Sweater vest: Optional

• Cap (1): Ball cap, black, with cloth badge

• Winter Cap (1): Black. Beanie knit style for severe weather. Cap will have Federal oval style security badge.

• Badge - Oval type Federal shield type

Leather Duty Gear:

• Duty gear belt will be black satin finish leather with clip release buckle. All other duty gear will be black leather basketweave finish.

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• Duty holster (1): Level II leather firearm retention holster (slide on belt type) with hammer safety strap, left/right as required.

• Double magazine pouch (1)

• Glove pouch with breathing barrier and mask (1)

• Flashlight holder (1), "Mini-Mag" AA 1 size

• Flashlight holder (1), D Size Flashlight, “Mini-Mag” A

• Flashlight (1), 4-D Cell

• Key Holder (1)

• Expandable baton (with holder) (1)

• Foam Chemical Spray (with holder) (1)

• Handcuffs (pair) and keys (1)

• Handcuff case (1)

• Set of 4 belt keepers with brass/ nickel snaps

• Radio case holder with swivel (1)

• Nameplate (2) (plastic or metal) and measures approximately 2 ½" Jong, 5/8" high, with letters ¼" high.

• Nameplate should contain officer's last name, and when space permits, the first name or initial.

NOTE: Uniforms and equipment are not required to be new but must be in good condition and meet the required inspection standards contained in the FPS Security Guard Information Manual Ch. 2, Section 2.4.

Expandable batons, foam chemical spray, handcuffs, flashlights, two-way radios, and building keys are to be signed for by the receiving guard using a log provided by the Contractor. These items must be turned in and logged in at the end of each shift. These items are never to be taken off-site or used while not on duty.

(3) Long sleeve shirts will be required beginning October 15 and short sleeves beginning April 15. The uniform should only be worn when the officer is on official duty or when the officer is in transit between his/her place of residence and duty station. In the event of unusual weather temperatures, the COR retains the authority to amend these dates as suitable for the conditions.

(4) Each Contract employee must wear and display the appropriate Government identification card required by the tenant agency according to the standards of the tenant agency personnel identification system; DHS/FPS Contract Guard

Qualification Certification card, GSA Form 3527; and Virginia State Private Security Certification card. The Contractor must ensure that all Government identifications are returned to the issuing agency when employees are terminated or resign, or upon expiration of this Contract, whichever comes first.

d. Supplementary Equipment

Each guard on duty must be equipped with supplementary equipment including, but not limited to, notebooks, pens, pencils, replacement flashlight batteries and bulbs, traffic control apparel (reflective vests, gloves, traffic batons, etc.), and inclement weather clothing (raincoats, overcoats, overshoes, mittens, hats, etc.), as appropriate to operations. Provide

LED flashlight bulbs for use in exterior patrols when appropriate. PSOs are prohibited from carrying or using the following: personally owned Chemical Mace (pepper spray), personally owned weapons, klieg-light flashlights, knives, blackjacks, shotguns, rifles, or any other such non-standard items.

The Project Manager and shift supervisors may carry contractor-issued or personal cellphones for emergency use in the event of failure of two-way radio communications, however, non-supervisory PSOs may not carry personal cellphones and may only use personal cellphones during off-duty breaks.

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e. Firearms and Ammunition.

Firearms must be furnished by the Contractor to equip each armed guard and supervisor while on duty. Personal weapons should not be used.

All firearms should be 9mm semi-automatic weapons. The overall size must not exceed 7.5" long, 5.5" high, and 1.5" wide and weigh no more than 30 ounces excluding the magazine. The magazines must be full capacity magazine of 17 rounds each for a total of 51 rounds. The firearm must be able to be fired without a magazine inserted into the weapon.

The magazine must fall free (unloaded) when the magazine catch is activated. The double action trigger pull must not weigh more than 14 pounds and not less than 9 pounds. The single action trigger pull must not weigh more than 6 pounds and not less than 3.5 pounds.

The firearm must have a dark corrosive-resistant finish and be capable of being fired without the manipulation of an external safety or cocking lever. The normal function of the firearm must be single action with double action available for the first shot or second primer strike in case of a failure to fire. The firearm must be operable by a right or left-handed user. ·

All safeties must be internal and passive with the exception of an external de-cocking lever. An inertial interlocked firing pin will be the primary safety to positively prevent movement of the firing pin unless the trigger is pulled completely through its entire length of travel. The de-cocking lever must not be a combination safety-de-cocking lever. It must be externally frame mounted and must not be placed within the grasping groove area of the slide.

The sights must be drift adjustable and be luminous night sights, one (1) dot on the front sight, and two (2) dots on the rear sight, which appear as three (3) illuminated dots when the weapon is held at arm's length. The illuminated dots must not be visible when viewed from the muzzle end of the pistol. The color of the illuminated dots must be green. The illumination materials for the night sight must comply with Nuclear Regulatory Commission standards.

The firearm must have been assembled in the United States.

Appropriate and ample supplies of firearms maintenance equipment (cleaning solvents, lubricating oil, rods, brushes and patches, and other normal maintenance tools) must be provided by the Contractor and at the Contractor's expense. The

Contractor, prior to issuance to guards, must inspect firearms. Firearms must be shot by Contractor at an off-site shooting range every six months to ensure firearms are working properly. Replacement firearms must be issued to the guard force by the contractor during the time original firearms assigned to the Contract are being tested. Ammunition must be rotated out every six months.

(1) The Contractor's employees must inspect their assigned firearms at the commencement of each tour of duty. Each firearm must be cleaned and oiled regularly to ensure optimum operating condition. Firearms must always be handled in a safe and prudent manner. Loading and unloading of ammunition and cleaning the firearms must take place in designated areas only. Contractor will provide clearing barrel, which will be maintained by Contractor. All weapons and associated ammunition must be stored in accordance with safeguard standards established by the Government.

(2) The Contractor must be able to account for all firearms and ammunition at all times. On-site supervisors and guards must make accurate receipt and return entries on the Firearms and Ammunition and Equipment Control Register, DHS/FPS Form 1051, at the beginning of each shift. All firearms and ammunition must be accounted for by shift supervisor at the end of tour each day.

(3) The Contractor must provide a list of serial numbers of all firearms and total number of rounds of ammunition that will be used or stored on the premises to the COR prior to the effective date of this Contract. The list must be kept current; the Contractor must document and forward any changes to the COR within one (1) week of the change.

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(4) In the event that a firearm is lost or stolen, the Contractor must notify the COR and FPS immediately and must relate all the particulars known regarding the loss or theft of the weapon. · Additionally, the Contractor must provide a detailed written report to the COR within one (1) week of the incident, including the date and time of the incident. The

Contractor must also notify the COR of the serial number of the replacement weapon.

(5) The Contractor must have on-hand enough appropriate and compatible ammunition to provide to all security guards, including part-time and reserve guards with (51) rounds each.

(6) In addition, the Contractor must have on-hand or immediately obtainable an adequate quantity to meet the ammunition requirements for training and qualifications.

(7) The Contractor must provide a secure firearms cabinet or safe to be placed in a designated armory identified by the Government for storage of Contractor provided firearms. Additional cartridges of ammunition must be provided, stored, and secured on-site by the Contractor to accommodate emergencies and to be available in the event additional services are ordered. All firearms and ammunition, when not issued for-duty, must be secured by the Contractor in a manner consistent with federal, state, and local laws, codes, and regulations.

(8) The Contractor must provide Level 3 ballistic vests for all armed personnel, and female-specific vests as requested by female PSOs.

(9) The Contractor must obtain all applicable permits, licenses, and registrations in accordance with applicable

Federal, state, and local laws for the acquisition, carriage, and use of firearms and ammunition. All costs associated for the acquisition and maintenance of firearms, including all license and insurance fees, will be borne by the Contractor.

SECTION C5 SPECIFIC TASKS, DUTIES, AND QUALIFICATIONS

C.5.1 Contractor Start-up Review

The Contractor must provide a transition plan within 5 working days after award. The transition plan must include at a minimum all preliminary licensing and certifications required to initiate performance; process for transitioning predecessor employees; recruitment of new employees; and timeline showing· procurement of required equipment and uniforms. The plan must address:

• A strategy for implementing supervisory functions

• The process for transitioning predecessor employees

• Equipment inventory (radio & phone) and maintenance plan

• Weapons inventory and employee assignment

• Communication plan

• Relief and break plan

• A plan for establishing a reserve force and the current status pf staffing levels

• A progress report on obtaining permits, licenses, and registration

• A strategy for training including schedules, locations, coordinating with FPS monitors, and class staffing levels

Immediately after award of the Contract and prior to performance, the Contractor's on-site representative and the COR must make an in-depth review of the total job requirements to include, but not be limited to, the following: '

a. The general type of work performed by the USGS within the J.W. Powell Building facility, Power Plant Building, ASC Building, and Physics Building.

b. Each Guard Post Order, Section 2 of Post Order Book.

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c. Policy and specific procedures for responding to emergency alarms, bomb threats, or suspect incendiary devices, in each facility being protected (Section 4 of the Post Order Book).

d. The Occupant Emergency Plan (Item 8, Section 4 of Post Order Book).

e. Requirements for Contract guard eligibility, such as required certifications and training.

A smooth and orderly transition between the Contractor and the predecessor Contractor is necessary to ensure minimum disruption of vital Contractor services and Government activities.

The Contractor must not disrupt official Government business or in any way interfere with the assigned duties of the predecessor Contractor's employees. The Contractor may notify the predecessor Contractor's employees that the

Contractor will be assuming services upon the Contract start date and may distribute business cards, employment applications, brochures, and other company information to the predecessor Contractor's employees while they are on duty, provided that there is no interference with the Contract employee's assigned duties (e.g., during "off hours" or during relief or lunch breaks). However, the Contractor must not interview, recruit, schedule interviews, or conduct extensive discussions with the predecessor Contractor's employees while they are on duty.

C.5.2 Contract Effort Required

NOTE: Only Class II guards, as defined by the Department of Labor Federal Prevailing Wage Rate, may be utilized to perform services for this Contract. Guard I requires minimum training whereas Guard II requires specialized training in methods and techniques of protecting security areas. Therefore, any employment of Class I guards during the performance of this Contract will be grounds for termination for default. While a fully staffed PSO roster requires at least thirty-four guards, a minimum roster of twenty-seven PSOs must be maintained at all times.

a. Productive Man-hours Required:

The manpower hours outlined in Section J, Exhibit 1, entitled "Productive and Supervisory Requirements including Post

Hours and Locations," are the minimum productive man-hours which have been determined by the Government as essential to perform the work required by this Contract. As used herein, the term "Productive Man-hours" must include only the actual working time of employees performing services as specified on the individual Guard Post Order. The specific duties and hours of each post by shifts are described in the Guard Post Orders. The duties and time of day of posts are subject to change. Should the Contractor fail to provide the specified number of productive man-hours, deductions will be made as specified in Exhibit 12, entitled "Criteria for Deductions."

b. Supervisory Man-hours Required:

The man-hours stated in Section J, Exhibit 1, are the minimum man-hours of supervision which have been predetermined as essential to provide the degree of supervision required by the Government. As used herein, the term "Supervisory man-hours" must include only the actual working time of employees performing supervision. ·Should the Contractor not provide the specified number of supervisory man- hours, deductions will be made as specified in Exhibit 12.

c. Limitation on Man-hours to be Provided by Individual Employees

(1) No employee of the Contract will provide more than twelve (12) hours of service on one or more Contracts/Task

Orders administered by the Federal Government, in any twenty-four (24) hour period unless the work periods are separated by an eight (8) hour non-duty period. This limitation may be waived by the COR verbally in emergency situations which are beyond the control of the Contractor, i.e., weather conditions that prevent the next shift from getting to the building, civil disturbances, bombing, etc. A written confirmation of waiver must be obtained for each occurrence.

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(2) All full-time productive guards working a minimum eight (8) hour shift must be provided a paid fifteen (15) minute break for each four (4) hours worked. This break should normally be scheduled in the middle of each four (4) hour period. A thirty (30) minute paid lunch break must also be provided to those individuals. All guards working a six (6) hour shift must be provided one (1) fifteen (15) minute paid break and a thirty (30) minute paid lunch break. Part-time productive guards working a minimum of four (4) hours must be provided a paid fifteen (15) minute break for every four

(4) hours consecutively worked.

(3) It is the responsibility of the Contractor to provide relief guards. The relief guard must be an additional employee, not one who is assigned to an active post. Relief hours are determined by the terms listed in paragraph C.5.2.c(2) and hours listed in Exhibit 1. A GSA (NCR) Form 139-R must be used for the relief guard to sign in and out on each post for all relief breaks. The Contractor must provide a replacement guard for each employee during relief periods.

NOTE: Habitual failure by the Contractor to furnish required relief breaks to guards will be considered a material breach of Contract and may result in termination for default.

d. The Contractor will be required to maintain, always, an on-call reserve force. This reserve force must be of sufficient size to provide the amount of temporary or emergency staffing (TAS/SAS) services (e.g., services in the event of a natural disaster, civil disturbance, or other unanticipated event) within four (4) hours following written request from the COR. The reserve force is also expected to be utilized in the event of shortfalls in staffing on the part of the contractor.

The reserve force (TAS/SAS) services will also be routinely activated for special events held at the USGS. Frequently, requests of this nature are made to the Security Management Branch on a very short deadline. The Contractor must ascertain how this reserve security guard force will be acquired and maintained. All reserve security guards must meet the minimum qualification standards required in this Contract before working any post under this Contract.

The Contractor must factor the costs for maintaining a reserve security force into the offering firm-fixed price, as they will not be itemized or paid for separately by the Government after award.

C.5.3 Services Required

a. General

The Contractor must always provide trained licensed employees to perform the services as prescribed by (1) the Contract terms, conditions and specifications, and (2) Post Order Book. In the event of an inconsistency, the Contract takes precedence over other documents.

b. Guard Post Orders

Perform the duties outlined as set forth in Attachment A, Exhibit 1, which has been prepared for each post on all applicable shifts. This Exhibit defines the basic work to be performed at each post including the exact hours of duty.

Except for emergencies, no deviations will be made. All Post Orders are prepared by the COR. The COR may modify, amend, and/or revise Guard Post Orders to change shift start and stop times and post locations.

c. Typical duties

Security guards must be thoroughly familiar with the Post Orders at all posts where they are assigned to work. Under no circumstances should any security guard neglect his/her assigned duties to familiarize himself/herself with post orders.

NOTE: In order provide a security presence during issues that arise at the National Center relating specifically to women, it is preferred that (at least) one female guard work on each of the three established shifts. Examples of the support required are: medical emergencies in a women's restroom, conducting inspections of women's restrooms during instances of reported misconduct therein, verification of identity related to access control for females whose religion does not permit them to disclose their face to men other than their spouse, etc.

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Prior to arriving on duty, each security guard must be familiar with the name, address, and location of his/her post, as well as the post orders of the assigned post. Each security guard must be familiar with the name and address of the facility.

Each security guard must also know the location of the most commonly sought-after areas such as the Visitor Center, Cafeteria, Credit Union, Library, restrooms, elevators, entrances and exits, and parking areas, and will provide that information to any visitor upon request.

Off-going guards must provide a brief to on-coming guards of the events and occurrences that have recently happened, are continuing, or are anticipated for the post.

Guard post assignments include but are not limited to the following:

(1) Entrance Control Posts. Operate and enforce a system of personnel identification. Perform package inspection

(X-ray) for all visitors. Scan all visitors using magnetometer, as prescribed by the Post Orders. Security guards assigned to access/egress posts must be knowledgeable of the location and use of the nearest first aid kit, fire extinguisher, AED machine, fire alarm, emergency exit, and duress alarm, and must be ready, willing, and able to use them as necessary and as required by the Post Orders. PSOs assigned to access/egress posts must be familiar with the individuals who have been placed on the lists for banned and restricted access to the building and grounds.

(2) Roving Patrol Posts. Make interior and exterior patrols in accordance with routes and schedules established in the Guard Post Orders. Security guards must observe, detect, report, and respond to all suspected or apparent security violations. Roving patrol security guards will serve as the first responder to all security alarms and emergencies occurring within the area of assignment.

(3) Traffic Control. Direct traffic (vehicle and pedestrian), control parking, issue traffic violation warning notices, conduct search of vehicles, as prescribed by the Guard Post Orders.

(4) Security Systems. Security guards will monitor and operate building fire alarm, environmental and intrusion detection systems, closed circuit television systems, automated access control systems, package and personnel screening systems, communications systems and other protection devices or building equipment located on or near the post, in accordance with the Post Orders.

(5) Utility Systems. When required as noted in the Guard Post Orders, contact Operations and Maintenance Section personnel or building maintenance personnel concerning malfunctions and emergency incidents involving building utility systems.

(6) GSA Building Rules and Regulations. Observe building occupants and visitors for compliance with Federal

Management Regulations (41 CFR 102-74: 41_CFR_102-74_Subpart_C.pdf) and the facility's posted rules and regulations.

Security guards must also identify, report, delay, or detain those persons who violate the rules and regulations as appropriate and in accordance with the Post Orders.

(7) Lost and Found. Receive, record, and store found articles pending disposition.

(8) Law and Order. Security guards must maintain physical security, law and order as prescribed by statue, regulation, and Post Orders. Security guards are responsible for detecting, delaying, detaining, and/or apprehending persons attempting to gain unauthorized access to Government property or otherwise violating laws, rules, and regulations.

(9) Unauthorized Access. Discover and detain persons attempting to gain unauthorized access to property. Follow orders listed in post orders. · https://www.gsa.gov/system/files/41_CFR_102-74_Subpart_C.pdf

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(10) Hazardous Conditions. Report daily in accordance with procedures in the Post Order Book potentially hazardous conditions and items in need of repair, including inoperative lights, leaky faucets, toilet stoppages, and broken or slippery floor surfaces.

(11) Injury or Illness. Obtain professional assistance in accordance with procedures in the Post Order Book in the event of illness or injury to individuals while in the building or on the grounds.

(12) Flying the United States Flag. The United States Flag (and other flags as authorized) must be flown in accordance with Survey Manual 440.6.1: (440.6 - Flags | U.S. Geological Survey).

(13) Reports and Records. Immediately prepare required incident report on accidents, alarms, fires, bomb threats, unusual incidents, and unlawful acts, and provide these reports to those individuals specified by the COR.

(14) Civil Disturbances. Perform such other functions as may be necessary in the event of situations or occurrences such as civil disturbances, attempts to commit espionage, sabotage, or other criminal acts adversely affecting the security and/or safety of the Government, its employees, property, and the general public lawfully in buildings or on the grounds under the control of the Government.

(15) Emergencies. In case of an emergency condition requiring immediate attention, the Contractor's onsite supervisor or shift supervisor must take action at the direction of any Occupant Emergency Plan official to divert uniformed personnel from their normal assigned duties to meet the condition and summon appropriate assistance as may be required in the Occupant Emergency Plan. The diversion may be for a duration of up to four (4) hours without authorization from the COR. Immediately notify the designated Government official or agency, as applicable, of action taken. No additional cost will be charged to the Government for diversion, and the Contractor will not be penalized for the normal daily work not done which was otherwise scheduled.

(16) Control, Issuance, and Storage of Keys. Receive, issue, and account for all keys to the buildings, various offices, and gates. Keys and access control devices must be safeguarded and secured as sensitive assets.

d. Work Scheduling Procedures

The criteria for establishing work schedules and the requirements for Contract relief guards, relief periods, and for starting and stopping work are contained herein:

(1) The working schedule for supervisors and productive guards must be prepared on separate schedules and posted in Room IA 102, John W. Powell Building. Changes to schedules must be posted in sufficient time to assure that employees affected by a change in duty hours are properly notified.

(2) Guards cannot leave their assigned posts until properly relieved.

(3) All guards must be in uniform and ready to begin work promptly at the start of their shift and must remain on the job and in full uniform until the end of their full tour of duty.

e. Services Required - Reserve Guard Force

The Contractor must maintain a reserve guard force of sufficient size to enable the Contractor to provide post coverage in the event of scheduled or unscheduled employee absences (e.g., due to illness, vacation, or personal emergencies), turnover (e.g., terminations and resignations) and Temporary Additional Guard services which may be required for special events held at the facility. All reserve guards must meet the minimum qualification standards for their assigned position as required in this PWS before working any post under the Contract.

https://www.usgs.gov/survey-manual/4406-flags

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The Contractor must ascertain how this reserve guard force will be acquired and maintained. The Contractor must factor the costs for maintaining a reserve guard force into their firm-fixed price, as they will not otherwise be paid for by the

Government after award of the Contract.

C.5.4 Supervision

a. Project Manager (Key Personnel, See Section H GS1330)

The term "project manager" means a person, designated in writing by the Contractor, who has complete authority to act for the Contractor during the term of the Contract. The duties of the project manager may be assumed by the S-2

Supervisory Fixed Post (Post #l) guard if the project manager is off site for less than 4 hours (during scheduled project manager hours-Monday through Friday, 0800-1600, excluding holidays). If the project manager is off site for more than 4 hours, the duties of the project manager must not be performed by uniformed employees performing productive or supervisory man-hours under the terms of this contract. The project manager must have the authority to accept notices of deductions, inspection reports, and all other correspondence on behalf of the Contractor. The project manager will notify the COR of any alterations in duty schedule such as, but not limited to, late arrival, off-site for transport of Mobile Unit for repair or servicing, and absences of short duration for personal reasons.

b. Qualification for Project Manager

(1) The Contractor must provide the COR with a resume and reference(s) which substantiate the individual's ability to manage successfully 25 or more persons in a structured work environment, with a minimum of 5 years of specialized experience. Specialized experience includes: project development and implementation from· inspection to deployment;

expertise in the management and control of funds and resources using complex reporting mechanisms; and demonstrated capability in managing multi-task Contracts of various types.

(2) The project manager must demonstrate the capability to maintain an efficient work force while supporting the agency's security objectives and maintaining continuous liaison with the occupant agency, with a minimum of 5 years of experience in the field of law enforcement, security, military, or business management.

The project manager must be available on-site during normal working hours (8:00 a.m. to 4:30 p.m. EDT), and within 30 minutes by telephone or in person to discuss problem areas. After normal duty hours or on weekends and holidays, the project manager must be available within two (2) hours. Project Manager must be available for a daily meeting with COR, Monday through Friday.

The Contractor must provide the CO and COR the name, telephone number, cellular phone number (if any), and e-mail address of the project manager by the date of the first meeting after award of the Contract.

The Project Manager is a salaried managerial position not specifically required in the line item(s) identified in the PWS;

therefore, the Contractor must factor all costs associated with providing a Project Manager into their firm-fixed price.

(3) After appointment into the position, the Project Manager must demonstrate characteristics and traits needed to work well with USGS Security Management Staff.

c. Qualification for Supervisor

Each supervisor must have a background with a minimum of three (3) years of successful experience in field supervision

(civilian community law enforcement, military service law enforcement, security, commercial or industrial guard service).

However, the Contractor may propose, by written request, an employee for a supervisory position who lacks the above experience, provided the Contractor offers evidence of similar experience. The acceptance of such an alternative will be at the discretion of the Contracting Officer. The COR will recommend the selection, if satisfactory, and the Contracting

Officer will approve or reject same.

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The vendor must provide all proposed Key Personnel Resumes to include two (2) performance reviews within the last three (3) years. A Key Personnel Resume (See· Exhibit 10) as set forth in Section H GS1330, entitled: "Key Personnel," must be completed for each supervisor and/or project manager and one copy must be provided to the COR.

d. Job Orientation Oversight Responsibility for Project Manager.

(1) It is the project manager’s responsibility to ensure that all supervisory personnel under his/her direction administer and certify the following:

(a) All supervisory personnel receive the required eight (8) hour facility onsite orientation prior to performing supervisory duties at the facility.

(b) All guards at a minimum receive sixty (60) minutes onsite orientation.

(c) All guards receive thirty (30) minutes of government provided hazard substance orientation. Government provided hazard substance orientation will be coordinated between the USGS Safety Management Office and Contractor

(USGS' Safety Management contact information will be provided at time of award).

(d) That supervisory personnel properly administer at a minimum thirty (30) -minutes onsite post orientation and observation for each newly assigned guard on each post at the facility. This requirement must include relief replacements, who must receive onsite post orientation for each post for which they perform relief duties. The supervisor must certify this information, which must be verified and countersigned by the guard on post and must be maintained in the desk book at all times. This requirement must be implemented immediately on the date of Contract start- up. In the case of relief replacement and/or newly assigned guard personnel, post orientation must be administered no later than the first day the guard is assigned to the facility.

(e) Failure to satisfy any of the above requirements will disqualify the individual from becoming or continuing as a project manager or supervisor.

S-2 Supervisory Fixed Post (Post #1)

(1) The S-2 Supervisory Fixed Post (Post #1) assists the project manager with supervisory duties as defined in the

Post Orders.

(2) The S-2 Supervisory Fixed Post (Post #1) may assume the duties of the project manager if the project manager is off site for less than 4 hours (during scheduled project manager hours-Monday through Friday, 0800-1600, excluding

Holidays).

(3) It will be the responsibility of the onsite supervisor, in accordance with the terms of this Contract and Exhibit 1, to ensure that all employees:

(a) Are properly trained and perform all duties as specific in accordance with the Contract terms and conditions and the Guard Post Orders for the security post assigned.

(b) Are properly uniformed and present a neat appearance.

(c) Maintain a continued state of proper training.

(d) Possess all necessary permits, authority, etc.

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NOTE: Replacement Project Managers and onsite Supervisors must possess the same or similar qualifications of the individuals originally proposed by the contractor and accepted by the Government. Replacement employees must be approved by the Contracting Officer/Contract Specialist and COR prior to reporting for duty under this Contract.

C.5.5 Qualification of Personnel (including Quality Control Monitors as set forth in Section C.8, Quality Control).

a. General. To be eligible to perform under this Contract, each employee must meet the satisfaction of the COR, the following education, experience, health and physical fitness, security, and certification requirements.

b. Education/Experience. Possess a high school diploma or equivalency and have two (2) years of experience

(civilian or military). In lieu of two (2) years of experience, each employee must have two (2) years of relevant education at a school above the high school level, or any combination of relevant education above the high school level and experience totaling two (2) years. Guards must be able to demonstrate:

(1) The ability to meet and deal with the general public, speak English fluently, read and comprehend written

English, and compose coherent written reports in English.

(2) The ability to maintain poise and self-control under stress.

(3) Be a citizen of the United States of America.

(4) Have a Social Security Card issued and approved by the Social Security Administration.

(5) Be at least 21 years of age. While there is no limit as to the maximum age of security guards, all security guards must be able to withstand the physical demands of the job and must be capable of responding to emergencies.