B08_-_Statement_of_Work_Eastern_MA_VCS_3.pdf

6/20/23

STATEMENT OF WORK

EASTERN MASSACHUSETTS NATIONAL WILDLIFE REFUGE COMPLEX

VISITOR CONTACT STATION

ARCHITECTURAL/ENGINEERING SERVICES

U.S. Fish and Wildlife Service

Assabet River National Wildlife Refuge Sudbury, Massachusetts

I. SUMMARY:

A. This statement of services is for a limited conceptual design, final design, and construction administration for an approximate 3,000 square-foot Visitor Contact Station at Assabet River NWR. The site address is 680 Hudson Rd, Sudbury, MA 01776. We ask the chosen A/E to use the existing, 100% complete contract documents from the Prime Hook NWR Visitor Contact Station as their starting point when “designing” this facility.

B. Utilizing the existing set of complete contract documents (CAD drawings and specifications from the Prime Hook NWR Visitor Contact Station Project) and a limited conceptual design provided by the U.S. Fish and Wildlife Service that shows minor layout changes and building configuration, this project will provide ecological, and environmental education needs of the staff of Eastern MA National Wildlife Refuge Complex. Limited modifications to the building will be needed to modify the plan to suit the northern site. There will be an exhibit/information area, private office, Friends of Nature Store, multi-purpose room (occupancy of 75 utilizing 15 net SF per occupant), public restrooms, maintenance room, and storage rooms. (See attached preliminary conceptual design).

1. Provide all required civil, architectural, mechanical, electrical, and plumbing engineering services. All required permits, geotechnical survey, site survey, furniture layout, audio/visual equipment, security, keyed building access, telecommunications, and fire alarm system are all included in the design scope of this project.

The site is accessible to public utilities such as electric, water, and telecommunications. Sanitary service requires a new septic system.

2. Parking for Government Owned Vehicles (GOV) and Privately Owned Vehicles

(POV) will need to be provided. The exact number of vehicles will be determined during the design process. Provide a Level 2 charging station with two charging cords for POV use. One of the spaces shall be accessible.

3. The currently total project cost is $3,700,000 which includes contingencies. AE fees are not included in this amount. Construction is scheduled for calendar year 2025.

C. The A/E shall perform work under this contract in three distinct stages as listed below:

1. Stage 1 – Limited Conceptual Design: This includes on-site evaluations, documenting the existing site, and providing design options for the site layout to meet the programmatic needs of the facility. Meet with FWS staff and the Infrastructure Management Division (IMD) Project Manager at the site to review the design options and select the conceptual design, or hybrid design to be developed in Stage 2.

2. Stage 2 – Limited Design Services: Design and preparation of bidding documents for construction with detailed cost estimates based upon the approved conceptual plans and site investigations conducted during Stage I.

3. Stage 3 - Contract Administration: Shop drawing review, construction administration, and inspection services.

D. A/E Design Fees - Fee for the design of the project to accommodate all programmatic needs.

E. The USFWS will establish a project team that will work will the A/E during the conceptual design/design development stage of this project.

F. Permits: All permits, as required, will be obtained, and paid for by the A/E. All design drawings required to be a part of the permit process will be considered to be incorporated within the basic design fee. All design work and approved permits shall be completed and ready for the General Contractor to proceed with construction.

G. Utilities: The A/E shall meet with local utility companies, and government agencies to coordinate, upgrade, and design all on-site utilities, including electrical, water, sanitary, stormwater, heating, telephone, internet, IT, fire alarms, security, etc.

II. STAGE 1- CONCEPTUAL DESIGN

A. As pre-arranged, the A/E shall attend a site meeting.

1. The intent of the site visit is to provide the A/E with sufficient information to prepare for the conceptual stage of this project.

2. During the site visit the A/E shall meet with the Refuge Manager, Deputy

Refuge Manager, the IMD Project Manager and other members/partners of the FWS project team, to discuss the proposed scope of work for the project.

B. The limited conceptual planning stage shall include site visits by the A/E to the

Refuge to review existing site conditions and obtain preliminary design information for preparation of a conceptual planning report

C. Performance Period: The period of performance will be discussed with the A/E prior to Notice to Proceed with Stage 1.

III. STAGE 2- DESIGN SERVICES

A. Stage 2 design shall consist of the preparation of technical specifications, drawings, construction cost estimate as required to implement the final recommendations as proposed by the Stage 1 conceptual report. All required civil, structural, architectural, mechanical, electrical, plumbing, and fire protection evaluation, design and engineering is included.

1. Site survey, geotechnical study, and subgrade soil investigation for new septic system is included. Apply for and obtain all required environmental permits and utilities approvals.

2. Incorporate into the design, cost effective, innovative strategies to minimize consumption of energy, water, and materials. Comply with applicable Federal energy and sustainability requirements.

3. Meet Guiding Principles for Sustainable Federal Buildings (December 2021).

Provide all documentation required to establish compliance.

4. Comply with Architectural Barriers Act Accessibility Standards, 2018

International Building Code, and all applicable Federal, State local codes, and environmental regulations.

5. Comply with the 2021 International Energy Conservation Code (IECC).

6. Comply with the 2019 American Society of Heating, Refrigerating, and Air

Conditioning Engineers Standard 90.1 building energy code.

7. Comply with the Executive Order 13834, Efficient Federal Operations.

8. Comply with the American Clean Energy and Security Act of 2009, the Energy

Independence and Security Act of 2007.

9. Comply with the Energy Policy Act of 2005.

10. All energy consuming appliances shall be Energy Star rated, if available.

11. Building design to incorporate best practices to prevent bird collisions and measures to prevent bird strikes at windows.

12. Natural ventilation shall be maximized if feasible to provide comfortable indoor conditions and reduce energy consumption. Provide mechanical air conditioning where needed to maintain comfort levels and protect the longevity of the building, as necessary for this climate.

13. Sustainable Design: Net zero energy using renewable sources of energy is an important goal of this project, in keeping with the mission of the station.

Provide a life-cycle analysis for solar photovoltaics at the 50% and 100% net zero energy levels. If 100% net zero energy is not selected, include electrical wiring provisions for easily adding photovoltaic capacity in the future. The photovoltaic system shall be grid tied with battery storage.

B. Submission dates incorporated within this scope of work assumes timely review by the USFWS such that comments submitted can be incorporated into the design documents without significantly impacting this design schedule. Design review meetings shall be scheduled to take place approximately two weeks from the date that review documents are received at the FWS Regional Office.

C. Performance Period

1. The period of performance will be discussed with the A/E prior to Notice to Proceed with Stage 2.

2. The intent is to award this A/E contract by August 2023. A construction contract would be issued by October, 2023.

D. All design meetings including the conceptual design and design review meetings at the 35%, 65%, and 95% completion stages, and all site visits to the Assabet River NWR facility required by A/E to collect design information will be included in the basic design fee and are not considered additional services. The conceptual design meeting will take place at the Assabet River NWR Visitor Center. The design review meetings will take place via video conference calls.

1. Design review meetings shall occur at the 35%, 65%, and 95%, design stages.

100% Design submission which includes final reproducible (hard copy and electronic) drawings, contract specifications, construction cost estimate shall be submitted to the Contracting Officer. The final issued-for-bid documents shall incorporate all review comments received from the FWS.

2. All architectural features/finishes/materials shall be presented via finish boards at the 65% design review meeting. Provide architectural elevations or renderings representing the look and finish of the new facility. The focus of this facility will be energy efficiency, low maintenance materials, and sustainable building products.

3. Overhead costs such as telephone, fax, printing, and mailings will not be considered reimbursable expenses.

E. Budget limitations shall be complied with for the design of the project. In this case these limitations shall be based on construction cost estimate established by the Stage 1 conceptual plan.

1. The A/E shall accomplish the design services required under this project to permit the award of a contract, using standard Federal Acquisition Regulation procedures, for the construction of the facility.

2. The project shall be designed to comply with funds secured for construction contract award. Additive bid items shall be included according to priorities established by the Government.

F. The design stage will be considered complete at the bid opening date when bids are received from general contractors and a best value bidder is established. The A/E shall assist the Government in providing clarifications and/or corrections to the contract documents, as required, during the bidding period as a part of the design stage.

G. The A/E shall mail conceptual, and 35%, 65%, 95%, and 100% final design submissions, consisting of drawings and specifications, and construction cost estimates to the following addresses:

1. Micah Holmes, Contract Specialist (electronic copy) micah_holmes@fws.gov

2. U.S. Fish and Wildlife Service 300 Westgate Center Drive Hadley, MA 01035

Kurt Otting, Architect (1 hard copy and electronic)

(413) 253-8289 kurt_otting@fws.gov

3. Eastern MA National Wildlife Refuge Complex 77 Weir Hill Road Sudbury MA 01776

Tom Eagle, Deputy Refuge Manager (1 hard copy and electronic)

(978) 580-0183 tom_eagle@fws.gov mailto:micah_holmes@fws.gov

H. Drawings shall be made on 22" by 34" reproducible sheets conforming to USFWS standards. The A/E shall provide one complete set of full-size drawings with electronic CD, or flash drive for the stamped 100% design submission.

1. Cover and first continuation sheets will be furnished to the A/E. All drawings are to be original.

2. Bidding plans may be reduced to half-size (11" by 17") by the Government. All symbols and lettering must be sized so that they are clear when reduced in size.

Minimum letter size is 1/8 inch.

3. Each drawing shall clearly identify the scale by text and by a bar scale. North arrow shall be indicated on each plan. Existing features and lettering will be shown in light text and proposed features and lettering in dark text.

4. Drawings shall be stamped and signed by a registered professional architect/engineer.

5. Copies of final 100% drawings shall be provided to the Government in electronic format in AutoCAD .dwg and .pdf format on CD-ROM disks, or flash drives.

6. Specifications shall be prepared in CSI format, typed single spaced on 8" by 11-

1/2" white paper. All technical specifications shall be in a "photo-ready condition". If technical specifications make a reference to one or more brand names, the names shall be listed followed by the wording "or approved equal".

Copies of 100% specifications shall be provided in Microsoft word, and .pdf format on the same CD-ROM disk, or flash drive as well as the drawings.

7. Printing of bidding plans and specifications for bidding purposes will be accomplished by the Government.

IV. STAGE 3- CONSTRUCTION ADMINISTRATIVE SERVICES

A. Title III engineering begins at the initiation of procurement action, i.e., the submission of requisitions. It extends from the beginning of the fabrication/construction phase and continues through the completion of construction and equipment acceptance tests. Title III services include:

1. Field engineering

2. Problem resolution

3. Configuration control

4. Documentation Maintenance

5. Assist FWS and the contractor in obtaining permitting.

6. Review shop drawings, product submittals and substitution requests.

7. Respond to Requests for Information (RFI’s) during the construction phase.

8. Prepare as-built drawings based on construction contractor supplied redlined drawings.

9. Conduct onsite inspections at critical phases of the construction.

10 The revision of existing design documentation and the generation of any new design documentation required as construction proceeds, engineering analysis to evaluate proposed design changes, and engineering support for inspection, assembly, installation, and testing.

11. Evaluation of construction contractor proposals,

12. Preparation of documents for modifications

13. Preparation of operation and maintenance manuals

End of Statement of Work

APPENDIX

The area that has been approved for the new Visitor Contact Station per the Archeological Study

Conceptual floor plan

Conceptual Building Elevation