B08_-_Specifications_Volume_1_Prime_Hook_SBD_01-14-2022_3.pdf

S P E C I F I C A T I O N S

Volume 1 of 2 Divisions 01-12

Visitor Contact Station Prime Hook National Wildlife Refuge

Milton, Delaware

Prepared By:

Prepared For:

United States Fish and Wildlife Service Northeast Region 5 300 Westgate Center Drive Hadley, Massachusetts 01035

Project No. 5R-DEL-630-14.0

January 14, 2022

U.S. Fish and Wildlife Service

VISITOR CONTACT STATION PROJECT NO. 5R-DEL-630-14.0

PRIME HOOK NATIONAL WILDLIFE REFUGE

U.S. FISH & WILDLIFE SERVICE

MILTON, DELAWARE

TABLE OF CONTENTS PAGE - 1

TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

010000 011000 012100 012300 012600 012900 013100 013200 013300 014000 014200 014300 014535 015000 015639 017300 017419 017700 017823 017839 019000 019113

SEALS PAGE

SUMMARY

ALLOWANCES

ADDITIVES

CONTRACT MODIFICATION PROCEDURES

PAYMENT PROCEDURES

PROJECT MANAGEMENT AND COORDINATION

CONSTRUCTION PROGRESS DOCUMENTATION

SUBMITTAL PROCEDURES

QUALITY REQUIREMENTS

REFERENCES

ENVIRONMENTAL PROTECTION

SPECIAL INSPECTIONS (WITH SCHEDULE ATTACHED)

TEMPORARY FACILITIES AND CONTROLS

TEMPORARY TREE AND PLANT PROTECTION

EXECUTION

CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

CLOSEOUT PROCEDURES

OPERATION AND MAINTENANCE DATA

PROJECT RECORD DOCUMENTS

GENERAL SAFETY REQUIREMENTS

GENERAL COMMISSIONING REQUIREMENTS

DIVISION 03 – CONCRETE

031000 CONCRETE FORMING AND ACCESSORIES

032000 CONCRETE REINFORCING

033000 CAST-IN-PLACE CONCRETE

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

061000 ROUGH CARPENTRY

061516 WOOD ROOF DECKING

061600 SHEATHING

061753 SHOP-FABRICATED WOOD TRUSSES

062023 INTERIOR FINISH CARPENTRY

064113 WOOD-VENEER-FACED ARCHITECTURAL CABINETS

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

072100 THERMAL INSULATION

072500 WEATHER BARRIERS

074113.16 STANDING-SEAM METAL ROOF PANELS

074646 FIBER-CEMENT SIDING

076200 SHEET METAL FLASHING AND TRIM

078413 PENETRATION FIRESTOPPING

079200 JOINT SEALANTS

U.S. FISH & WILDLIFE SERVICE

MILTON, DELAWARE

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DIVISION 08 - OPENINGS

081113 HOLLOW METAL DOORS AND FRAMES

081416 FLUSH WOOD DOORS

084113 ALUMINUM-FRAMED ENTRANCES AND STOREFRONTS

084126 ALL-GLASS ENTRANCES AND STOREFRONTS

085200 WOOD WINDOWS

087111 DOOR HARDWARE (DESCRIPIVE SPECIFICATION)

DIVISION 09 – FINISHES

092900 GYPSUM BOARD

093013 CERAMIC TILING

095113 ACOUSTICAL PANEL CEILINGS

096513 RESILIENT BASE AND ACCESSORIES

096813 TILE CARPETING

099113 EXTERIOR PAINTING

099123 INTERIOR PAINTING

099300 STAINING AND TRANSPARENT FINISHING

DIVISION 10 – SPECIALTIES

101423.16 ROOM-IDENTIFICATION PANEL SIGNAGE AND DIRECTORIES

102113.19 PLASTIC TOILET COMPARTMENTS

102800 TOILET, BATH, AND LAUNDRY ACCESSORIES

104413 FIRE PROTECTION CABINETS

104416 FIRE EXTINGUISHERS

107500 FLAGPOLES

DIVISION 12 - FURNISHINGS

122413 ROLLER WINDOW SHADES

123623.13 PLASTIC-LAMINATE-CLAD COUNTERTOPS

123640 STONE COUNTERTOPS

123661.16 SOLID SURFACING COUNTERTOPS

DIVISION 22 – PLUMBING

220517 SLEEVES AND SLEEVE SEALS FOR PLUMBING PIPING

220518 ESCUTCHEONS FOR PLUMBING PIPING

220519 METERS AND GAGES FOR PLUMBING PIPING

220523.12 BALL VALVES FOR PLUMBING PIPING

220523.14 CHECK VALVES FOR PLUMBING PIPING

220529 HANGERS AND SUPPORTS FOR PLUMBING PIPING AND EQUIPMENT

220553 IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT

220719 PLUMBING PIPING INSULATION

221113 FACILITY WATER DISTRIBUTION PIPING

221116 DOMESTIC WATER PIPING

221119 DOMESTIC WATER PIPING SPECIALTIES

221123.21 INLINE, DOMESTIC-WATER PUMPS

U.S. FISH & WILDLIFE SERVICE

MILTON, DELAWARE

TABLE OF CONTENTS PAGE - 3

221316 SANITARY WASTE AND VENT PIPING

221319 SANITARY WASTE PIPING SPECIALTIES

221319.13 SANITARY DRAINS

221353 FACILITY SEPTIC TANKS

223100 DOMESTIC WATER SOFTENERS

223200 DOMESTIC WATER FILTRATION EQUIPMENT

223300 ELECTRIC, DOMESTIC-WATER HEATERS

224213.13 COMMERCIAL WATER CLOSETS

224213.16 COMMERCIAL URINALS

224216.13 COMMERCIAL LAVATORIES

224216.16 COMMERCIAL SINKS

224716 PRESSURE WATER COOLERS

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

230513 COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT

230517 SLEEVES AND SLEEVE SEALS FOR HVAC PIPING

230518 ESCUTCHEONS FOR HVAC PIPING

230529 HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT

230553 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT

230593 TESTING, ADJUSTING, AND BALANCING FOR HVAC

230713 DUCT INSULATION

230719 HVAC PIPING INSULATION

230800 COMMISSIONING OF HVAC

233113 METAL DUCTS

233300 AIR DUCT ACCESSORIES

233346 FLEXIBLE DUCTS

233423 HVAC POWER VENTILATORS

233713.13 AIR DIFFUSERS

233713.23 REGISTERS AND GRILLES

237223.19 PACKAGED INDOOR FIXED PLATE ENERGY RECOVERY UNITS

238126 SPLIT-SYSTSEM AIR-CONDITIONERS

238129 VARIABLE-REFRIGERANT-FLOW HVAC SYSTEMS

238239.13 CABINET UNIT HEATERS

238239.16 PROPELLER UNIT HEATERS

238239.19 WALL AND CEILING UNIT HEATERS

238323 RADIANT-HEATING ELECTRIC PANELS

DIVISION 26 - ELECTRICAL

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

260523 CONTROL-VOLTAGE ELECTRICAL POWER CABLES

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

260543 UNDERGROUND DUCTS AND RACEWAYS FOR ELECTRICAL SYSTEMS

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS

260923 LIGHTING CONTROL DEVICES

U.S. FISH & WILDLIFE SERVICE

MILTON, DELAWARE

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260943.23 LIGHTING CONTROL SYSTEMS

262416 PANELBOARDS

262713 ELECTRICITY METERING

262726 WIRING DEVICES

262813 FUSES

262816 ENCLOSED SWITCHES

263100 PHOTOVOLTAIC SYSTEM

263600 TRANSFER SWITCHES

265119 LED INTERIOR LIGHTING

265213 EMERGENCY AND EXIT LIGHTING

DIVISION 27 - COMMUNICATIONS

270526 GROUNDING AND BONDING FOR COMMUNICATIONS SYSTEMS

271100 COMMUNICATIONS EQUIPMENT ROOM FITTINGS

271116 COMMUNICATIONS RACKS, FRAMES, AND ENCLOSURES

271313 COMMUNICATIONS COPPER BACKBONE CABLING

271513 COMMUNICATIONS COPPER HORIZONTAL CABLING

275116 AUDIO VISUAL SYSTEMS

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

280513 CONDUCTORS AND CABLES FOR ELECTRONIC SAFETY AND SECURITY

282000 VIDEO SURVEILLANCE

283100 INTRUSION DETECTION

284621.11 ADDRESSABLE FIRE-ALARM SYSTEMS

DIVISION 31 – EARTHWORK

310000 SITE CLEARING

312000 EARTH MOVING

DIVISION 32 – EXTERIOR IMPROVEMENTS

321216 ASPHALT PAVING

321316 DECORATIVE CONCRETE WALKS AND SLABS

323113 CHAIN LINK FENCES AND GATES

329115 SOIL PREPARATION (PERFORMANCE SPECIFICATION)

329200 TURF AND GRASSES

DIVISION 33 – UTILITIES

331113 POTABLE WATER SUPPLY WELLS

334200 STORMWATER CONVEYANCE

END OF TABLE OF CONTENTS

U.S. FISH & WILDLIFE SERVICE

MILTON, DELAWARE

SEALS PAGE 010000 - 1

SECTION 010000 - SEALS PAGE

Jon McIntyre, RA, NCARB, Licensed Architect Paul J. Miller, P.E., Civil Engineer

Diane Acheson, P.E., Mechanical Engineer Dale C. Lincoln, II, P.E., Electrical Engineer

David N. Martin, P.E., S.E. Structural Engineer

U.S. FISH & WILDLIFE SERVICE

SUMMARY 011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Access to site.

4. Coordination with occupants.

5. Work restrictions.

6. Specification and drawing conventions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Government's facilities.

1.3 PROJECT INFORMATION

A. Project Identification: Visitor Contact Station.

1. Project Location: Prime Hook National Wildlife Refuge – Milton, DE.

B. Owner (Government): U.S. Fish and Wildlife Service, 300 Westgate Center Drive, Hadley, MA 01035.

1. Contracting Officer: Todd Annes, (413) 253-8708, todd_annes@fws.gov.

2. Contracting Officer’s Representative: Kurt Otting, (413) 253-8289, kurt_otting@fws.gov.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Construction of a Visitor Contact Station at the Prime Hook National Wildlife Refuge near the primary entrance to the Refuge. The approximately 2,700 square foot building mailto:todd_annes@fws.gov mailto:kurt_otting@fws.gov

SUMMARY 011000 - 2

includes administrative space, exhibit space, a multi-purpose room, and associated supporting facilities.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.5 ACCESS TO SITE

A. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to areas indicated by “Limit of Work” line shown on Civil Drawings.

2. Driveways, Walkways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

1.6 COORDINATION WITH OCCUPANTS

A. Full Government Occupancy: Government will occupy site during entire construction period.

Cooperate with Government during construction operations to minimize conflicts and facilitate Government usage. Perform the Work so as not to interfere with Government's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Notify Government not less than 72 hours in advance of activities that will affect

Government's operations.

1.7 WORK RESTRICTIONS

A. Comply with work restrictions noted on Civil Drawings.

B. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

C. On-Site Work Hours:

1. Construction hours are 7:00 am to 5:00 pm, M-F.

2. Weekend hours are not permitted on a regular basis but would be considered under extenuating circumstances. Weekend work must be approved in advance by the Contracting Officer.

SUMMARY 011000 - 3

D. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Contracting Officer not less than seven days in advance of proposed utility interruptions.

2. Obtain Contracting Officer's written permission before proceeding with utility interruptions.

3. See Civil Drawing CD101 for information regarding process water interruptions.

E. Noise, Vibration, and Odors: Coordinate operations that may result in noise and vibration, odors, or other disruption to Government occupancy with Government.

1. Notify Contracting Officer not less than two days in advance of proposed disruptive operations.

2. Obtain Contracting Officer's written permission before proceeding with disruptive operations.

F. Controlled Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

G. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

H. Employee Screening: Comply with Government's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Government's representative.

1.8 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

SUMMARY 011000 - 4

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

ALLOWANCES 012100 - 1

SECTION 012100 - ALLOWANCES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements governing allowances.

1. Certain items are specified in the Contract Documents by allowances. Allowances have been established in lieu of additional requirements and to defer selection of actual materials and equipment to a later date when direction will be provided to Contractor. If necessary, additional requirements will be issued by Change Order.

B. Types of allowances include the following:

1. Lump-sum allowances.

C. Related Requirements:

1. Section 014000 "Quality Requirements" for procedures governing the use of allowances for testing and inspecting.

1.3 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise Contracting Officer of the date when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work.

B. At Contracting Officer's request, obtain proposals for each allowance for use in making final selections. Include recommendations that are relevant to performing the Work.

C. Purchase products and systems selected by Contracting Officer from the designated supplier.

1.4 ACTION SUBMITTALS

A. Submittals shall comply with the requirements of the Section 013300 "Submittal Procedures" and the individual sections specifying the work.

B. Submit proposals for purchase of products or systems included in allowances, in the form specified for Change Orders.

ALLOWANCES 012100 - 2

1.5 INFORMATIONAL SUBMITTALS

A. Submittals shall comply with the requirements of the Section 013300 "Submittal Procedures" and the individual sections specifying the work.

B. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance.

C. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

1.6 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

1.7 LUMP-SUM UALLOWANCES

A. Allowance shall include cost to Contractor of specific products and materials ordered by Government or selected by Contracting Officer under allowance and shall include taxes, freight, and delivery to Project site.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.3 SCHEDULE OF ALLOWANCES

A. Allowance No. 1: Lump-Sum Allowance for Electric Service: Include the sum of $8,000.00 for fee to Delaware Electric Co-Cop, Inc.

ALLOWANCES 012100 - 3

B. Allowance No. 2 Lump-Sum Allowance for Water Treatment System: Include the sum of $12,000 for a water treatment system. Submit invoice indicating actual cost of water treatment system. Payment will be based on actual cost of water treatment system.

C. Allowance No. 3 Lump-Sum Allowance Comcast Cable Service: Include the sum of $2,000 for fee to Comcast.

ADDITIVES 012300 - 1

SECTION 012300 - ADDITIVES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for bid additives.

1.3 DEFINITIONS

A. Additive: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to the base bid amount if Government decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Additives described in this Section are part of the Work only if enumerated in the Agreement.

2. The cost for each additive is the net addition to the Contract Sum to incorporate additive into the Work. No other adjustments are made to the Contract Sum.

1.4 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the bid additive into Project.

1. Include as part of each additive, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of bid additive.

B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each additive. Indicate if additives have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated revisions to additives.

C. Execute accepted additives under the same conditions as other work of the Contract.

D. Schedule: A schedule of additive bid items is included at the end of this Section. Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

ADDITIVES 012300 - 2

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF ADDITIVES

A. Additive No. 1: Portions of roads and parking.

1. Base Bid: No work for portions of roads and parking work as identified on Civil drawings as being included in Additive No. 1.

2. Additive: Roads and parking per information included on Civil Drawings.

B. Additive No. 2: Photovoltaic system.

1. Base Bid: No photovoltaic system.

2. Additive: Install ground-mounted photovoltaic system per drawings and specifications.

CONTRACT MODIFICATION PROCEDURES 012600 - 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Requirements:

1. Section 013100 "Project Management and Coordination" for requirements for forms for contract modifications provided as part of web-based Project management software.

1.3 MINOR CHANGES IN THE WORK

A. Contracting Officer will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710.

1.4 PROPOSAL REQUESTS

A. Government-Initiated Proposal Requests: Contracting Officer will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Contracting Officer are not instructions either to stop work in progress or to execute the proposed change.

2. Within 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

CONTRACT MODIFICATION PROCEDURES 012600 - 2

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms acceptable to Government.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Contracting Officer.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Proposal Request Form: Use form acceptable to Contracting Officer.

1.5 ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment: See Section 012100 "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

1.6 CHANGE ORDER PROCEDURES

A. On Government's approval of a Work Change Proposal Request, Contracting Officer will issue a Change Order for signatures of Contracting Officer and Contractor on AIA Document G701.

1.7 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Contracting Officer may issue a Construction Change Directive on AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

CONTRACT MODIFICATION PROCEDURES 012600 - 3

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

PAYMENT PROCEDURES 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Contracting Officer at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

3. Subschedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide subschedules showing values coordinated with each element.

PAYMENT PROCEDURES 012900 - 2

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

1) Labor.

2) Materials.

3) Equipment.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

a. Include separate line items under Contractor principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

6. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Allowances: Provide a separate line item in the schedule of values for each allowance.

8. Purchase Contracts: Provide a separate line item in the schedule of values for each purchase contract. Show line-item value of purchase contract. Indicate owner payments or deposits, if any, and balance to be paid by Contractor.

PAYMENT PROCEDURES 012900 - 3

9. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

10. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Contracting Officer and paid for by Government.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: Submit Application for Payment to Contracting Officer by the last day of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

1. Submit draft copy of Application for Payment seven days prior to due date for review by Contracting Officer.

C. Application for Payment Forms: Use forms acceptable to Contracting Officer for Applications for Payment. Submit forms for approval with initial submittal of schedule of values.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Contracting Officer will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Government-requested project acceleration.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

PAYMENT PROCEDURES 012900 - 4

1. Provide certificate of insurance, evidence of transfer of title to Government, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Contracting Officer by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Government reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit executed waivers of lien on forms acceptable to Government.

H. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Government reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms, acceptable to Government.

I. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

PAYMENT PROCEDURES 012900 - 5

1. List of subcontractors.

2. Schedule of values.

3. Sustainable design submittal for project materials cost data.

4. Contractor's construction schedule (preliminary if not final).

5. Combined Contractor's construction schedule (preliminary if not final) incorporating

Work of multiple contracts, with indication of acceptance of schedule by each Contractor.

6. Products list (preliminary if not final).

7. Sustainable design action plans.

8. Schedule of unit prices.

9. Submittal schedule (preliminary if not final).

10. List of Contractor's staff assignments.

11. List of Contractor's principal consultants.

12. Copies of building permits.

13. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

14. Initial progress report.

15. Report of preconstruction conference.

16. Certificates of insurance and insurance policies.

17. Performance and payment bonds.

J. Application for Payment at Substantial Completion: After Contracting Officer issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Government occupancy of designated portions of the Work.

K. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Government took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement.

10. Contractor Release of Claims.

PAYMENT PROCEDURES 012900 - 6

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request from Government, Contracting Officer, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Submittals shall comply with the requirements of the Section 013300 "Submittal Procedures" and the individual sections specifying the work.

B. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

C. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Government and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as Government's property.

1.6 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings.

Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to coordination drawings in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

g. Indicate dimensions shown on Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements.

Provide alternative sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within plenums to accommodate layout of light fixtures and other components indicated on Drawings.

Indicate areas of conflict between light fixtures and other components.

PROJECT MANAGEMENT AND COORDINATION 013100 - 4

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms, showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Mechanical and Plumbing Work: Show the following:

a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation, bracing, flanges, and support systems.

b. Dimensions of major components, such as dampers, valves, diffusers, access doors, cleanouts and electrical distribution equipment.

c. Fire-rated enclosures around ductwork.

7. Electrical Work: Show the following:

a. Runs of vertical and horizontal conduit 1-1/4 inches in diameter and larger.

b. Light fixture, exit light, emergency battery pack, smoke detector, and other fire-alarm locations.

c. Panel board, switchboard, switchgear, transformer, busway, generator, and motor-control center locations.

d. Location of pull boxes and junction boxes, dimensioned from column center lines.

8. Review: Architect will review coordination drawings to confirm that, in general, the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Architect determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Architect will so inform Contractor, who shall make suitable modifications and resubmit.

9. Coordination Drawing Prints: Prepare coordination drawing prints according to requirements in Section 013300 "Submittal Procedures."

C. Coordination Drawing Process: Prepare coordination drawings in the following manner:

1. Schedule submittal and review of Plumbing, HVAC, and Electrical Shop Drawings to make required changes prior to preparation of coordination drawings.

2. Commence routing of coordination drawing files with HVAC Installer, who will provide drawing plan files denoting approved ductwork. HVAC Installer will locate ductwork and piping on a single layer, using orange color. Forward drawings to Plumbing Installer.

3. Plumbing Installer will locate plumbing and equipment on a single layer, using blue color.

4. Electrical Installer will indicate service and feeder conduit runs and equipment in green color. Electrical Installer shall forward drawing files to Communications and Electronic Safety and Security Installer.

5. Contractor shall perform the final coordination review. As each coordination drawing is completed, Contractor will meet with Architect to review and resolve conflicts on the coordination drawings.

PROJECT MANAGEMENT AND COORDINATION 013100 - 5

D. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format:

a. Same digital data software program, version, and operating system as original Drawings.

2. File Submittal Format: Submit or post coordination drawing files using format same as file preparation format and PDF format.

3. Architect will furnish Contractor one set of digital data files of Drawings for use in preparing coordination digital data files.

a. Architect makes no representations as to the accuracy or completeness of digital data files as they relate to Drawings.

b. Digital Data Software Program: Drawings are available in AutoCAD 2013.

1.7 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Contracting Officer will return RFIs submitted to Contracting Officer by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Contracting Officer.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

PROJECT MANAGEMENT AND COORDINATION 013100 - 6

C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to Contracting Officer.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Contracting Officer's Action: Contracting Officer will review each RFI, determine action required, and respond. Allow 14 working days for Contracting Officer's response for each RFI.

RFIs received by Contracting Officer after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Contracting Officer's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Contracting Officer's action may include a request for additional information, in which case Contracting Officer's time for response will date from time of receipt of additional information.

3. Contracting Officer's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Contracting Officer in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log monthly. Software log with not less than the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Contracting Officer.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Contracting Officer's response was received.

F. On receipt of Contracting Officer's action,…