B08_-_Statement_of_Work_Eastern_MA_VC_to_HQ_3.pdf

6/20/23

STATEMENT OF WORK

EASTERN MASSACHUSETTS NATIONAL WILDLIFE REFUGE COMPLEX

CONVERSION OF VISITOR CENTER TO HEADQUARTERS

ARCHITECTURAL/ENGINEERING SERVICES

U.S. Fish and Wildlife Service Assabet River National Wildlife Refuge

Sudbury, Massachusetts

I. SUMMARY:

A. This statement of services is for a limited conceptual design, final design, and construction administration for the conversion of the existing, approximate 5,900 square-foot Visitor Center to a Headquarters building at Assabet River NWR. The Visitor Center address is 680 Hudson Rd, Sudbury, MA 01776. We ask the chosen A/E to use the existing, 100% complete contract documents from this building as their starting point when “re-purposing” this facility from a visitor center into a administration headquarters.

B. Utilizing the existing set of complete contract documents (CAD drawings and specifications) and a limited conceptual design provided by the U.S. Fish and Wildlife Service that shows the general layout of new rooms to be constructed and spaces for cubicles, this project will provide administrative office space for the staff of Eastern MA National Wildlife Refuge Complex. The final layout uses the existing rooms and adds additional new rooms (with associated mechanical, electrical, HVAC) to turn this exiting visitor center into an administration building. (see attached preliminary conceptual design).

1. Provide all required civil, architectural, mechanical, electrical, and plumbing engineering services. All required permits, furniture layout, audio/visual equipment, security, keyed and PIV card building access, telecommunications, and fire alarm system are all included in the design scope of this project.

4. The currently total project cost is $990,000 which includes contingencies. AE fees are not included in this amount. Construction is scheduled for calendar year 2025.

C. The A/E shall perform work under this contract in three distinct stages as listed below:

1. Stage 1 – Limited Conceptual Design: This includes on-site evaluations and documenting any changes to the existing building that may differ from what was in the contract documents. Meet with FWS staff and the Infrastructure Management Division (IMD) Project Manager at the site to discuss for a design.

2. Stage 2 - Design Services: Design and preparation of bidding documents for construction with detailed cost estimates based upon the approved conceptual plans and site investigations conducted during Stage I.

3. Stage 3 - Contract Administration: Shop drawing review, construction administration, and inspection services.

D. A/E Design Fees - Fee for the design of the project to accommodate all programmatic needs.

E. The USFWS will establish a project team that will work will the A/E during the conceptual design/design development stage of this project.

F. Permits: All permits, as required, will be obtained, and paid for by the A/E. All design drawings required to be a part of the permit process will be considered to be incorporated within the basic design fee. All design work and approved permits shall be completed and ready for the General Contractor to proceed with construction.

II. STAGE 1- LIMITED CONCEPTUAL DESIGN

A. As pre-arranged, the A/E shall attend a site meeting.

1. The intent of the site visit is to provide the A/E with sufficient information to prepare for the start of the preparation of contract documents of this project.

2. During the site visit the A/E shall meet with the Refuge Manager, Deputy

Refuge Manager, the IMD Project Manager and other members/partners of the FWS project team, to discuss the proposed scope of work for the project.

B. The conceptual planning stage shall include site visits by the A/E to the Refuge to review existing site conditions and obtain preliminary design and structural information for preparation of a contract documents.

C. Performance Period: The period of performance will be discussed with the A/E prior to Notice to Proceed with Stage 1.

III. STAGE 2- DESIGN SERVICES

A. Stage 2 design shall consist of the preparation of technical specifications, drawings, construction cost estimate. All required civil, structural, architectural, mechanical, electrical, plumbing, and fire protection evaluation, design and engineering is included.

1. Incorporate into the design, cost effective, innovative strategies to minimize consumption of energy, water, and materials. Comply with applicable Federal energy and sustainability requirements.

2. Meet Guiding Principles for Sustainable Federal Buildings (December 2021).

Provide all documentation required to establish compliance.

3. Comply with Architectural Barriers Act Accessibility Standards, 2018

International Building Code, and all applicable Federal, State local codes, and environmental regulations.

4. Comply with the 2021 International Energy Conservation Code (IECC).

5. Comply with the 2019 American Society of Heating, Refrigerating, and Air

Conditioning Engineers Standard 90.1 building energy code.

6. Comply with the Executive Order 13834, Efficient Federal Operations.

7. Comply with the American Clean Energy and Security Act of 2009, the Energy

Independence and Security Act of 2007.

8. Comply with the Energy Policy Act of 2005.

9. All energy consuming appliances shall be Energy Star rated, if available.

10. Provide mechanical air conditioning where needed to maintain comfort levels and protect the longevity of the building, as necessary for this climate.

B. Submission dates incorporated within this scope of work assumes timely review by the USFWS such that comments submitted can be incorporated into the design documents without significantly impacting this design schedule. Design review meetings shall be scheduled to take place approximately two weeks from the date that review documents are received at the FWS Regional Office.

C. Performance Period

1. The period of performance will be discussed with the A/E prior to Notice to Proceed with Stage 2.

2. The intent is to award this A/E contract by August 2023. A construction contract would be issued by October, 2023.

D. All design meetings including the conceptual design and design review meetings at the 35%, 65%, and 95% completion stages, and all site visits to the Assabet River NWR facility required by A/E to collect design information will be included in the basic design fee and are not considered additional services. The conceptual design meeting will take place at the Assabet River NWR Visitor Center. The design review meetings will take place via video conference calls.

1. Design review meetings shall occur at the 35%, 65%, and 95%, design stages.

100% Design submission which includes final reproducible (hard copy and electronic) drawings, contract specifications, construction cost estimate shall be submitted to the Contracting Officer. The final issued-for-bid documents shall incorporate all review comments received from the FWS.

2. Overhead costs such as telephone, fax, printing, and mailings will not be considered reimbursable expenses.

E. Budget limitations shall be complied with for the design of the project. In this case these limitations shall be based on construction cost estimate established by the Stage 1 conceptual plan.

1. The A/E shall accomplish the design services required under this project to permit the award of a contract, using standard Federal Acquisition Regulation procedures, for the construction of the facility.

2. The project shall be designed to comply with funds secured for construction contract award. Additive bid items shall be included according to priorities established by the Government.

F. The design stage will be considered complete at the bid opening date when bids are received from general contractors and a best value bidder is established. The A/E shall assist the Government in providing clarifications and/or corrections to the contract documents, as required, during the bidding period as a part of the design stage.

G. The A/E shall mail conceptual, and 35%, 65%, 95%, and 100% final design submissions, consisting of drawings and specifications, and construction cost estimates to the following addresses:

1. Micah Holmes, Contract Specialist (electronic copy) micah_holmes@fws.gov

2. U.S. Fish and Wildlife Service 300 Westgate Center Drive Hadley, MA 01035

Kurt Otting, Architect (1 hard copy and electronic)

(413) 253-8289 kurt_otting@fws.gov

3. Eastern MA National Wildlife Refuge Complex

77 Weir Hill Road Sudbury MA 01776

Tom Eagle, Deputy Refuge Manager (1 hard copy and electronic)

(978) 580-0183 tom_eagle@fws.gov

H. Drawings shall be made on 22" by 34" reproducible sheets conforming to USFWS standards. The A/E shall provide one complete set of full-size drawings with electronic CD, or flash drive for the stamped 100% design submission.

1. Cover and first continuation sheets will be furnished to the A/E. All drawings are to be original.

2. Bidding plans may be reduced to half-size (11" by 17") by the Government. All symbols and lettering must be sized so that they are clear when reduced in size.

Minimum letter size is 1/8 inch.

3. Each drawing shall clearly identify the scale by text and by a bar scale. North arrow shall be indicated on each plan. Existing features and lettering will be shown in light text and proposed features and lettering in dark text.

4. Drawings shall be stamped and signed by a registered professional architect/engineer.

5. Copies of final 100% drawings shall be provided to the Government in electronic format in AutoCAD .dwg and .pdf format on CD-ROM disks, or flash drives.

6. Specifications shall be prepared in CSI format, typed single spaced on 8" by 11-

1/2" white paper. All technical specifications shall be in a "photo-ready condition". If technical specifications make a reference to one or more brand names, the names shall be listed followed by the wording "or approved equal".

Copies of 100% specifications shall be provided in Microsoft word, and .pdf format on the same CD-ROM disk, or flash drive as well as the drawings.

7. Printing of bidding plans and specifications for bidding purposes will be accomplished by the Government.

IV. STAGE 3- CONSTRUCTION ADMINISTRATIVE SERVICES

A. Title III engineering begins at the initiation of procurement action, i.e., the submission of requisitions. It extends from the beginning of the fabrication/construction phase and continues through the completion of construction and equipment acceptance tests. Title III services include:

1. Field engineering

2. Problem resolution

3. Configuration control

4. Documentation Maintenance

5. Assist FWS and the contractor in obtaining permitting.

6. Review shop drawings, product submittals and substitution requests.

7. Respond to Requests for Information (RFI’s) during the construction phase.

8. Prepare as-built drawings based on construction contractor supplied redlined drawings.

9. Conduct onsite inspections at critical phases of the construction.

10 The revision of existing design documentation and the generation of any new design documentation required as construction proceeds, engineering analysis to evaluate proposed design changes, and engineering support for inspection, assembly, installation, and testing.

11. Evaluation of construction contractor proposals,

12. Preparation of documents for modifications

13. Preparation of operation and maintenance manuals

End of Statement of Work

APPENDIX