Attachment H - Site Visit Agenda_0001.pdf

United States Department of the Interior

U.S. FISH & WILDLIFE SERVICE

National Conservation Training Center 698 Conservation Way

Shepherdstown, WV 25443

Date: 2 September 2020

Subject: Site Visit, EV Charging Stations – Blue and Green Parking Lots, National

Conservation Training Center, Shepherdstown, WV

Reference: Solicitation 140F0920B0004

1. SIGN IN:

Print name, company, and sign clearly on the sign in sheet.

2. INTRODUCTIONS:

a) Contracting Officer:

Jerry W. Perry Phone: 304-876-7699 E-mail: jerry_perry@fws.gov

b) Project Manager and Contracting Officer’s Representative:

Jim Miller Phone: 304-876-7409 E-mail: james_miller@fws.gov

3. COMMUNICATIONS:

All communication shall be in writing (email is acceptable). All verbal questions during the site visit shall be followed with the question in writing by the contractor. All questions and answers will be disseminated by amendment through beta.sam.gov, which has replaced FBO.

Please email the Contracting Officer with any questions. Emails or direct calls to the COR are unacceptable.

Amendment items shall include but are not limited to the following:

a) Site visit meeting minutes and attendance roster.

b) Contractor’s written questions.

Remarks and explanations at this meeting do not qualify the terms of this solicitation if it is not addressed in the amendment. The only official changes to the existing solicitation documents will be issued by amendment. Please monitor for amendments under the Contract Opportunities section in beta.sam.gov. The hyperlink for the website is, https://beta.sam.gov/. Notification of amendments with all documents/attachments will be provided on beta.sam.gov/.

4. SOLICITATION INFORMATION:

mailto:jerry_perry@fws.gov mailto:james_miller@fws.gov https://beta.sam.gov/

a) Solicitation Requirements: This solicitation is issued as a Small Business Set-Aside

Invitation For Bids (IFB). The Sealed Bid contracting method will be used to evaluate proposals as stated in Section M of the IFB.

b) Subcontracting: Information regarding limitations on subcontracting are provided in FAR clause 52.219-14. To the maximum extent practicable, opportunity should be given to small businesses to participate as subcontractors; however, this does not preclude large businesses from also subcontracting.

c) Magnitude: The magnitude of the project is between $100,000.00 and $250,000.00.

d) Bonds: A Bid Bond, as well as, Performance and Payment Bonds will be required. The penal amount of performance and payment bonds at the time of contract award shall be 100 percent of the original contract price, and shall be provided within 10 days after contract award.

e) Offers: The solicitation closes on 23 September 2020 at 10:00 am EST. Due to onsite restrictions for employee attendance as a result of Covid-19, bids are required to be addressed to the attention of Keith Mantheiy, as specified in section L of the IFB.

f) Award: This acquisition will result in a single fixed price construction contract. Award shall be made to the lowest priced responsible offeror whose bid is responsive to the solicitation.

5. ESTIMATED SCHEDULE:

The schedule for this project is as follows:

Solicitation Close 23 September 2020 at 10:00 am EST Contract Award 24 September 2020 (estimate)

Notice to Proceed 5 Calendar Days after Award Completion of Construction 180 Calendar Days after Award

6. CONSTRUCTION OVERVIEW BY PROJECT MANAGER:

a) Overview:

Meet at proposed EV charging station and transformer locations. Walk site to show proposed locations for equipment and conduit path.

b) Tour Sequence:

Meet at West corner of Green Lot.

Walk Blue and Green Lot EV station locations Walk to H1 Aldo Leopold Lodge for electrical room.

7. END OF SITE VISIT