Attachment_3_Question_and_Answer_RFQ_140D0426Q0355_0001.pdf

Question and Answer RFQ 140D0426Q0355 Attachment 3

Question Reference Question Gov Response 1 Solicitation Can the Government confirm funding is available for this contract? Yes

2 Solicitation If this requirement is currently being fulfilled by another contractor, can the Government provide the current contract number and confirm whether the follow-on scope is similar?

The current contract is 140D0423C0104, and is similar in scope. The current contract is a labor hour contract intended to supplement Government personnel. This requirement is for contractor full time nurse manager coverage.

3 Solicitation When does the Government anticipate responses to submitted questions will be posted on SAM.gov?

An amendment will be posted

Page 17 – Past Performance

Can the Government clarify page limits for Past Performance if three references are submitted (e.g., one page per reference or total page limit)?

Three pages total

Page 18 – Technical

Capability Can the Government clarify which key personnel resumes are required with the submission and whether they count toward page limits?

The SOW has been updated to identify the nurse manager as key personnel. The RFQ states that resumes do not count towards the page count.

6 Page 18 – CPARS Should offerors include the most recent CPARS, and if so, does it count toward the Past Performance page limit?

Table in D.2 Addendum to FAR 52.212-1 states CPARS is not included in the page count

7 Page 19 – Price Should total evaluated price include all option years and any extension periods?

Total evaluated price shall include the pricing in section 1 of the RFQ, pricing table. The RFQ states "the government will evaluate its option to extend services (see FAR Clause 52.217-8) by evaluating half of the Offerors’ final ordering period and determining them fair and reasonable.

Offerors are not required to enter rates for the six-month period."

8 Page 20 – Evaluation Can the Government define what constitutes a strength, weakness, and deficiency under technical evaluation criteria?

A Strength is a favorable attribute of the quote. A weakness is a flaw in the quote, and a deficiency is a material failure of the quote to meet the requirement.

9 SOW Sections 2 and 4 Can the Government clarify the total staffing model and level of effort required, including confirmation of required positions, expected hours for each role, and whether historical workload data is available?

One nurse manager five days per week, 8 hours per day. Weekends not included. Up to contractor to provide supplemental coverage when nurse manager is unavailable. The RFQ identifies the on-demand additional and after-hours coverage NTE CLINs for the base plus each option period.

10 Section 3 Can the Government clarify the expected scope of care (e.g., first aid only vs. limited primary care services such as diagnostics or chronic condition monitoring)?

First aid only, blood pressure, glucose monitoring, flu shot vaccinations.

11 Section 3.1 Is there an established formulary for medications, and will it be provided upon award?

Over the counter medications with MD oversight. Formulary to be provided upon award.

12 Section 3.1 What is the expected role of staff during medical emergencies beyond stabilization (e.g., EMS coordination, reporting)?

First aid, EMS notification, and reporting.

13 Section 3 Can the Government clarify expectations for wellness programming, including whether initiatives are contractor-led, the anticipated number of events annually, and whether historical participation data will be provided?

Refer to SOW.

14 Section 2 Can the Government provide templates or examples for required reports?

Government will provide guidance and templates as needed for the DOI Wellness Center after award.

15 Section 5 What KPIs will be used to evaluate contractor performance? Refer to SOW.

16 Section 3.1 What system is used for tracking patient encounters and reporting, and must contractors use an existing system?

Currently using a paper tracking system, but contractor can prepare their own process with oversight and approval upon award.

17 Section 7 Can the Government provide an inventory of existing equipment and supplies? This can be provided at award.

18 Section 3.1 Are there existing maintenance contracts for equipment and AED units? Yes, separate contract.

19 Section 4 What is the timeline for credentialing and badging approval? Normally a month for full clearance.

20 Section 7 Will interim access be granted while clearances are processed? Yes

21 SOW Performance Dates Will a transition period be included prior to the base year start, and what is the expected duration and scope?

No

22 Not Stated Can the Government provide information on the incumbent contractor and lessons learned? See answer to number 2 above.

23 Section 1 How frequently are coordination meetings expected with leadership? Bi-weekly 24 Section 3 What level of interaction is expected with other departments and security personnel? Moderate

25 Section 3 Is the Government open to contractor-proposed enhancements such as digital wellness platforms?

Yes, open to discuss after award.

26 Overall Scope Are there anticipated future requirements to expand services beyond the current location? No

Page 18, Vol II Technical

Capability

In the Instructions, resumes are referenced as not couting toward the page count. Can the Government clarify what resumes should be included with our bid? For example, are there key personnel who should have resumes with our bid, including the Nursing Manger (SOW 4.1), Supplemental Registered Nurse (SOW 4.2), and Supplemental Liscensed Practical Nurse

(SOW 4.3)?

Nurse Manager, contractor to provide supplemental as needed that meet the SOW requirements.

28 Page 18, CPARS If CPARs exist for inclusion in the Past Performance Volume, would the Government like offerors to submit the most recently issued CPARS with our bid? If so, can you confirm it is not included the Volume III Past Performance page count?

See answer to number 6 above.

29 Page 19, Price

The price evaluation states "The total evaluated price for the order will be derived by summing up the firm fixed price for each performance period as shown in section 1 of the RFQ." Would the Government like offerors to provide the total evaluated price for all options in their bid? If so, would the Government like offerors to also include the six-month extension option in the total evaluated price?

See answer to number 3 above.

Page 20, Technical

Factors/Ratings

We understand strengths, weaknesses, and deficiencies will be taken for rating the Technical Factor. Can the Government define what constitutes a strength? Can you define what constitutes a weakness? Can you define what constitutes a deficiency?

See answer to number 8 above

Pages 3 - 4, 4 Contractor

General Requirements

Can the Government confirm the only positions required for this contract include: one (1) Nursing Manager, one (1) Supplemental Registered Nurse, and one (1) Supplemental Liscensed Practical Nurse?

The Government can confirm one nurse manager. Amount of supplemental staff is to be determined by the contractor. The RFQ has the NTE CLINs for on-demand additional coverage and after-hours support.

Personnel/Historical

Workload Can the Government provide details of the historical workload for any personnel who have been supporting this requirement, including full-time or part-time support?

Previously nurse manager position was held by a full time federal employee (RN) and was supplemented with contracted nurses when nurse manager was unavailable. The Federal Position was transitionend to

USPHS.

33 Personnel/Level of Effort Can the Government clarify how many personnel, to include full-time and part-time, are required for this requirement, including any personnel not currently called out in the SOW?

See previous answer.

Page 4, 9 Performance

Dates We understand the base year is set to start June 3, 2026. Will there be a transition period included as part of this requirement? If so, what is the anticipated length of the transition plan?

No transition

35 Level of Effort Can the government confirm that all hours are currently being filled on this contract? See answer to number 2 above.

36 Level of Effort Can the government confirm if there have been any changes from the incumbent contract to this iteration? If so, can the government confirm those changes?

See answer to number 2 above.

37 Level of Effort Can the government confirm the historical number of hours that are needed to be filled annually by the supplemental RN/LPN?

See answer to number 2 above.

38 Level of Effort Can the government confirm how many hours the Nurse Manager needs covered annually due to absence, meetings, events, and presentations?

Approximately 30 hours for meetings, events, and presentations held during normal business hours. Coverage for absences to be determined by the contractor.

39 RFQ

Would the government consider an extension given that qualification packages are being requested for the personnel included in the response?

The RFQ will not be extended at this time.

40 Past Performance

Given that CPARS evaluations may not be available or finalized for all relevant contracts due to variability in Government completion timelines, can the Government confirm whether offerors may submit Past Performance Questionnaires (PPQs) or other customer-provided documentation in lieu of CPARS for those efforts?

Customer provided documentation can be provided in lieu of CPARS.

41 SOW

Could the government please clarify what the July 4th event entails? Additionally, could the government please clarify what support is required from prospective offerors to support this event?

The July 4th event is held at the Udall Building and includes DOI employees, contractors, and invited guests for indoor and outdoor activities within the building, including our penthouse/rooftop area. The event increases building occupancy and overall activity on this one day.

On-site medical support is required to address potential heat‑related issues, minor injuries, and other health needs. Typically, and in past events, the Nurse Manager and one supplemental RN/LPN would cover this event. The Nurse Manager and the one supplemental staff member are expected to deliver ambulatory clinical care, conduct medical triage, and offer preventive wellness support throughout the event. Additionally, they must also be prepared to coordinate with building officials, security personnel, and emergency responders should any medical situation require escalation.