B08_SOL_-_Att_1_HVAC_RE_Gallery_(Final)(2026331).pdf

HVAC RE Gallery Replacement 140D0426Q0292

Attachment 1:

STATEMENT OF WORK

Indian Arts and Crafts Board – Southern Plains Indian Museum (SPIM)

Heating Ventilation, and Air Conditioning (HVAC) replacement Anadarko, Oklahoma

BACKGROUND

A. The Indian Arts and Crafts Board/Southern Plains Indian Museum (SPIM) needs a new HVAC system in the SPIM main building in the Rosemary Ellison (RE) Gallery location. The SPIM is requesting services to include installation of a new HVAC system that includes a humification system and removal of the current inoperable HVAC. The building is currently occupied.

B. The SPIM building is 5,900 square feet and estimated that the RE gallery is 1,600 sq feet. The structure has been tested for lead and asbestos. See appendix 1 for additional information.

Main Museum east side/RE Gallery Current unit 7 ton Steer Humidity must be maintainable between 45-60%

The contractor must assess and determine that the unit being installed is adequate to provide the necessary cooling and heating capacity for the area it will be covering.

SCOPE OF WORK

PROJECT OVERVIEW

The Contractor will submit a detailed plan addressing; worker training, work exposure monitoring, and Personal Protective Equipment that will be used for this project. All Environmental Protection Act (EPA) and Occupational Safety and Health Administration (OSHA) requirements for work in this environment shall be enforced and adhered to.

SCOPE OF REQUIREMENT

A. Contractor will replace in the SPIM building, RE Gallery (1) HVAC unit with a new unit that is equivalent to the existing unit and has a dehumidification control system.

The contractor will install an appropriate pad for the new HVAC unit. Prior to installing the new unit, the Contractor will examine all existing interior duct work in ceiling area for any air leaks and will make all repairs as required. Contractor will also check air flow in building and will make repairs, as required. See attached plans.

The contractor will verify existing heating and cooling system, ductwork, buildings ceiling layout, dimensions, and quantities.

Provide at least an industry standard warranty on Parts and Labor.

B. The Contractor will provide all labor, equipment, and materials to complete this project, along with providing a construction schedule.

C. The Contractor will submit a detailed plan addressing; worker training, work exposure monitoring, and Personal Protective Equipment that will be used for this project.

D. All Environmental Protection Act (EPA) and Occupational Safety and Health Administration (OSHA) requirements for work in this environment will be enforced and adhered to.

E. The Contractor will correctly label and identify all pertinent components of the new HVAC system.

F. The Contractor will be responsible for, and disposal of all debris to a certified landfill.

G. The Contractor will provide and implement a Contractor’s Quality Control Program.

The Contractor, through a quality control program, will conduct sufficient job site inspections to verify compliance with contract plans, specifications, approved schedules and all applicable safety requirements.

H. The Contractor will be responsible for conducting site visits for quality assurance if any proposes with the subcontractors are utilized, who may perform work under this contract and will coordinate. Site visits with the Agency Facility Manager.

I. Contractor will trouble shoot connections, re-wire as necessary, and/or replace any equipment failing to startup and/or operate per factory specifications. Contractor will ensure all electrical load requirements are met as related to the manufacturer's specifications. All electrical connections: fuses, wiring and circuit breaker must be correct for the HVAC system being installed.

J. The Contractor will, without delay, inform the CO and the COR of any violations by the contractor or his subcontractors of applicable provisions of Federal, State or local safety laws, codes, ordinances, and/or regulations.

K. The Contractor will be required to conduct a Test and Balance of the various components of the HVAC system to ensure that it meets the Government’s needs prior to completion. The Contractor will need to ensure that their HVAC technicians are properly licensed by the state to perform this testing. Test and Balance (TAB) will be performed to adjust airflow, pressure, and temperature to ensure the system operates as designed and achieves optimal performance, comfort, and energy efficiency. This involves testing, adjusting, and balancing the various components of the HVAC system to meet the specified design requirements. The contractor must provide a certified HVAC TAB report indicating its accuracy and compliance with standards. The contractor will be certified to perform this type of work. Certification from organizations like Associated Air Balance Council, Testing Adjusting and Balancing, or National Environmental Balancing Bureau signifies that the technicians possess the expertise and tools to perform these tasks effectively. The TAB must be completed prior to final inspection

L. The Contractor will perform a pre-final and final inspection on dates jointly determined by the CO and the COR. The Contractor will participate in a kickoff-meeting. The contractor will coordinate with the Government for final inspection. If any findings are discovered, the contractor will coordinate those corrections (punch list items) and follow up with the Government for reinspection.

M. HVAC installations will be performed in accordance with all applicable state and local codes. All materials used must meet or exceed 10 CFR 440 Appendix A:

Standards for Weatherization Services.

N. For completion of this contract, the Contractor will be required to provide all permits, bills of lading, manifests, and disposal documentation of all material and hazardous waste, in accordance with other provisions of requirements herein included with their final invoice submissions.

O. The Contractor will clean and maintain areas of work inside and outside of the building at all times during the project.

WORK SEQUENCE

A. Kickoff Meeting: Representatives of the Contractor will meet the COR and SPIM Curator, prior to the start of work to discuss the Contractor’s Safety plan and implementation of health and safety provisions pertinent to the work under the contract. The contractor should be prepared to discuss, in detail, the measures to be taken to control the hazards incident to the major phases of the work under the contract.

B. The work will be conducted in a manner to protect the general public and the surrounding community at all times. The Contractor will schedule all work at the convenience of the SPIM Adequate notice will be given to the SPIM Curator, 72-hours, prior to the commencement of any work in any given area. Proceed with work in areas approved by the SPIM Curator.

C. The Contractor will make all proper arrangements to minimize or eliminate required utility shutdowns for the convenience of the surrounding community.

All work conducted by the Contractor will not interfere with the access to or obstruct the access to Federal facilities, unless approved by the CO, COR, and the SPIM Curator.

CONTRACTOR USE OF PREMISES

General: The Contractor's use of the premises is limited by the approved areas allowing the Contractor access for performance of the work. Project personnel will park vehicles only in designated approved areas, as authorized by the SPIM Curator. The Contractor will be informed of any other limitations at the Kickoff Meeting.

1. Confine operations to areas within contract limits indicated portions of the site beyond areas in which construction operations are indicated not to be disturbed.

2. Keep driveways and entrances serving the premises clear and available to traffic at all times. Schedule trucks to minimize space and time requirements for the hauling of debris and equipment on site.

3. Emergency services accessways are to remain clear and not be obstructed.

CODES AND STANDARDS

Contractor will use the latest and most up to date codes and standards. The contractor will comply with all applicable federal, state, local, and tribal, code and procedural requirements.

a. OSHA 29 CFR 1926, Subpart C, General Safety and Health Provisions

b. ASTM - American Standard for Testing and Materials

c. NFPA - National Fire Protection Association, NFPA 90A, 90 B

d. NFPA 70/NEC - National Electrical Code

e. UMC - Uniform Mechanical Code

f. UPC - Uniform Plumbing Code

g. UL - Underwriter's Laboratories, UL 1995

h. NSPC - National Standard Plumbing Code

i. Uniform Plumbing and Mechanical Codes

j. ASHRAE - American Society of Heating, Refrigerating, and Air Conditioning

Engineers. Standard 189 & 189.1, 15, 90.1

k. ASHRAE 62.1, Ventilation and Acceptable Air Quality

l. OSHA - Federal Regulations – Safety

m. EPA - Environmental Protection Agency-Tribal, State, and Federal Regulation

CLEAN-UP:

The Contractor will clean and maintain areas of work inside and outside of the building at all times during the project.

SUBMITTALS:

A. Contractor will submit prior to installation. Submittals will include all necessary requirements; sample warranty, drawings, specifications, and equipment product data, for compliance with applicable codes and regulations. Also included too is the project schedule and jobsite safety handbook. Contractor will be required to provide a three-week look ahead schedule each week. Upon acceptable review during final inspection, Contractor will submit contractor's installation warranty to the COR. Warranties will commence on date of substantial completion.

B. The Contractor will provide copies of manifests for the disposal of demolition debris.

The Contractor will provide three (3) copies of each product submittal to the CO for review and approval/denial. The Contractor will retain one (1) copies of each approved submittal for their use.

DISPOSAL OF DEMOLOISHED MATERIALS

Sites will be kept clean at all times and demolished material will be properly disposed of in compliance with all local, state and federal guidelines and regulations. Remove debris, rubbish and other materials resulting from demolition and removal operations from site. The Contractor will arrange to transport and legally dispose of all material off site.

Use of explosives and burning of hazardous materials will not be permitted on project site.

Remove all tools and equipment upon completion of the HVAC project. Contractor will be responsible for repair of any damage incurred to the building systems and grounds as a result of contractor workmanship or errors.

PERIOD OF PERFORMANCE

All work is anticipated to will be completed within sixty (60) days after Notice to Proceed is issued award, or as indicated in the proposed schedule. Any requests for extension of time will be in writing to the Contracting Officer.

POINTS OF CONTACTS

COR

Michele Hill Email: Michele_Hill@ios.doi.gov

(202) 208-3286

On site contact Bambi Allen Email: Bambi_Allen@ios.doi.gov Tel: (405) 247-6221 Cell: (202) 748-7746

APPENDIX 1

Asbestos

Asbestos is present in the SPIM building. Asbestos Containing Material (ACM) floor tile and mastic are present East side of the SPIM SPRO building. Asbestos sampling report is maintained on site at the SPIM building and is available upon request.

Disturbance of Asbestos and Asbestos Contain Materials (ACM) will only be performed by trained and accredited abatement contractors that are currently licensed by State of Oklahoma. Disturbance of ACM without following proper safety regulations and procedures identified by OSHA 29 CFR 1910.1000, 29 CFR 19126.1101, and Oklahoma Asbestos Control Act 40 O.S. § 450, Abatement of Friable Asbestos Materials Rules OAC 380:50.

Accidental and willful disregard of this requirement will result in contractor being responsible for any and all cost for emergency cleanup operations by an accredited licensed abatement contractor.

Air monitoring and clearance samples are required for all ACM disturbing activities.

Verbal notification will be provided to COR and Regional Safety Manager at a minimum of 24 hours prior ACM disturbing activities. Any accidental damage or disturbance of ACM contractor will notify COR and Regional Safety Manager immediately.

APPENDIX 2

Lead

There is lead-based paint [LBP]on the wooden door trim and base trim and metal door frames in East side of the SPIM building. The LBP is not harmful so long as no one is sanding, sawing, grinding or cutting into it.

Disturbance of Lead and LEAD Contain Materials (LCM) will only be performed by trained and accredited abatement contractor that is currently certified by the EPA and will need to obtain certification from DEQ. Disturbance of LEAD and Lead based paint [LBP] without following proper safety regulations and procedures identified by OSHA 29 CFR 1910.1025, 29 CFR 1926.62 and guidelines established by ODEQ, DEQ, and EPA.

Accidental or willful disregard of this requirement will result in contractor being responsible for any and all cost for emergency cleanup operations by an accredited licensed abatement contractor. Air monitoring and clearance samples are required for all Lead/LBP disturbing activities. Verbal notification will be provided to BIA COR and Regional Safety Manager at a minimum of 24 hours prior Lead/LBP disturbing activities. Any accidental damage or disturbance of Lead/LBP contractor will notify COR and Regional Safety Manager immediately.