Attachment_10_RFP_Questions_and_Answers_Log_KL_Construction_Answers_8_26_2026_0001.xlsx
XLSX spreadsheet 23 KB Posted
- Attached to
- MAIN ENTRANCE REDESIGN SIPI
- Solicitation number
- 140A2326R0041
About this file
This is a Questions and Answers Log for Request for Proposal #140A2326R0041 issued by the Department of the Interior Bureau of Indian Affairs Bureau of Indian Education for the Main Entrance Redesign at SIPI. The Q&A document addresses 13 contractor inquiries submitted by K.L. House Construction between August 24-26, 2026, with responses from the Contracting Officer's Representative (COR). Key clarifications include confirmation that CLIN 006 (design-only for a future guard building, search lane, permanent gate, and redesigned entrance) excludes construction; provision of the 2021 asbestos survey to bidders; confirmation that the contractor's existing carpenters' union agreement satisfies Project Labor Agreement requirements under FAR 52.222-33 and 52.222-34; and detailed specifications for demolition, ground finishing, gate motor installation, vegetation improvements (hydroseeding and raised bed refurbishment), mailbox and drop box design, fencing installation, and signage lettering replacement. The responses clarify that CLIN 001 requires leveled ground with compacted aggregate and concrete bollards following Building 138 demolition, gate motors and road sensors on the existing gate as a permanent system, and that CLIN 003 includes both hydroseeding of approximately 585 square feet with a one-year warranty and raised bed refurbishment with xeriscape design at multiple buildings. Additional clarifications address tribal tax applicability, technical proposal page limits (20 pages for technical factors 1-4), precise fence alignment specifications for the eight-foot chain-link fence east of the SIPI Sign, and updated lettering specifications requiring six-inch Arial Bold letters with contractor-provided material options for durability in New Mexico sunlight conditions.
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Sheet1 Questions and Answers Log for Request for Proposal # 140A2326R0041
| Number | Date Received | Contractor | Question | Date Sent to COR | Answer | Date Answered |
| 1 | K. L. House Construction | K. L. House respectfully requests a two-week extension of the proposal deadline, from September 4, 2026, at 5:00 PM MDT to September 18, 2026, at 5:00 PM MDT. | 8/24/26 | Unfortuantely an extension for 09/18/2026 is not possible due to limited time. | 8/24/26 | |
| 2 | K. L. House Construction | Please confirm that CLIN 6 is design-only and that construction of the future guard building, search lane, permanent gate, and redesigned entrance is excluded. | 8/24/26 | Correct, CLIN #006 is design only and no construction will happen for this CLIN | 8/25/26 | |
| 3 | K. L. House Construction | Please provide the referenced 2021 asbestos survey because it was not included in the package you provided. | 8/24/26 | 2021 Absestos Survey submitted to bidders. | 8/26/26 | |
| 4 | K. L. House Construction | KL House Construction is currently signatory to the carpenters’ union. Please confirm whether this solicitation requires a separate, project-specific Project Labor Agreement under FAR 52.222-33 and 52.222-34. If a separate PLA is required, please identify when it must be executed and submitted, the labor organization(s) with which it must be negotiated, whether all construction subcontractors must become parties, and whether the Government has a prescribed PLA form or required terms. Please also clarify whether KL House Construction’s existing carpenters’ union agreement satisfies any portion of this requirement. | 8/24/26 | Since KL House Construction is already part of a PLA I believe this is met. Please refer to 52.22-33 and 52.222-34 | 8/24/26 | |
| 5 | K. L. House Construction | Under CLIN 0001, please clarify the required limits and finished surface for the area remaining after Building 138 is demolished. Should this area receive asphalt, concrete, aggregate, landscaping, or another finish? Please also provide applicable dimensions, sections, material requirements, and performance criteria. | 8/24/26 | Ground should be level as stated in Item 5 of CLIN #001 with aggregate and compacted (See revised SOW). Concrete bollards to be installed where Bldg. 138 was as per Item 8 of CLIN #001 (See Revised SOW). Turquoise fence and gate shall be relocated after building demo as per Item 7 of CLIN #001 (See Revised SOW). See updated pictures for better reference. | 8/26/26 | |
| 6 | K. L. House Construction | CLIN 0001 requires new gate motors and road sensors, while CLIN 0006 requires the design of a new motorized safety gate. Please confirm whether the CLIN 0001 gate motors and road sensors are to be installed on the existing gate as a separate permanent or interim system, and confirm that construction of the new gate contemplated under CLIN 0006 is excluded from this contract. | 8/24/26 | Correct, the CLIN 0001 gate motors and road sensors are to be installed on the existing gate as a separate permanent or interim system. |
| Additioanlly, new gate contemplated under CLIN #006 is design only and no construction is required for this CLIN. | 8/25/26 | ||||
| 7 | K. L. House Construction | CLIN #003 - Please confirm that vegetation improvements are limited to tree trimming and tree removal. Will there be any additional need for landscape, irrigation, or drainage work required as part of this task? This work is not called out in the RFP but during the walkthrough there was some discussion of irrigation, hydroseeding, etc. and it wasn't clear if this work would be included in the vegetation improvements. | 8/24/26 | Ensure to read all of the SOW espeically all of CLIN #003 as Items 3 and 4 clearly state about hydroseeding and raised bed refurbishment. |
Item 3 clearly states:
3. Hydroseeding
a. The contractor shall provide a design and construct for grass hydroseeding of an estimated 585 M.S.F of area around the SIPI Campus. The contractor shall field verify full quantity of hydroseeding and provide documentation to SIPI for review and approval.
b. The contractor shall provide a design of low-watering grasses native to Southwest for SIPI to review and approve.
c. The contractor shall reference the attached drawings with the locations for hydroseeding.
d. The contractor shall provide phasing plans for hydroseeding and provide barriers while conducting hydroseeding to prevent pedestrian tracking walking through work areas.
e. The contractor shall conduct an inspection of the irrigation system in all areas of hydroseeding with SIPI personnel. The contractor shall replace or fix any irrigation that needs repaired to ensure hydroseeding works in those areas.
f. The contractor shall provide a 1-year warranty on the hydroseeding to ensure grass grows and there are no areas missing grass.
Item 4 clearly states:
4. Raised Beds
a. The contractor shall design and construct the refurbishment and xeriscape of raised beds at Bldgs. 102, 103, 104, and 109. The contractor shall assess, repair, and replant with native low-watering plants in the raise beds.
b. The contractor shall provide a design and construct the refurbishment of raised beds around Bldg. 100 to include inspecting and replacing broken irrigation. The contractor shall assess, repair, and replant with native plants in the raise beds.
| c. The contractor shall provide plants and xeriscape designs to SIPI for review and approval. | 8/25/26 | |||||
| 8 | K. L. House Construction | CLIN #004 - Please confirm if additional package drop-off equipment should be included as part of the mailbox design scope. This may include UPS, FedEx, or Amazon drop boxes. If any of this equipment is needed, please provide size requirements and dimensions. This was not in the RFP, but there was some discussion of this during the site walk. | 8/24/26 | Ensure to read all of the SOW espeically all of CLIN #004 as Item 2 clearly states dimenisions for drop boxes. Item 2 clearly states that "the contractor shall provide several options for the mailbox and drop boxes for SIPI review and approval." | 8/25/26 | |
| 9 | K. L. House Construction | CLIN #006 - The current guard building does not have sanitary or cleaning facilities. Should new sanitary and cleaning facilities be included in the design given the significant distance of the building from the campus and presumed code requirements? | 8/24/26 | Since CLIN #006 is for design of a new entrance, this question shall be addressed after award during the design. | 8/25/26 | |
| 10 | K. L. House Construction | Please identify the applicable tribal tax, permit, license, royalty, or fee requirements and the jurisdiction bidders should contact. The solicitation assigns these costs to the contractor but does not provide rates. | 8/24/26 | SIPI does not have tribal taxes. It only applies if applicable. | 8/24/26 | |
| 11 | K. L. House Construction | Please confirm whether the 20-page technical-proposal limit excludes the cover, table of contents, project schedule, resumes, and quality control plan. | 8/24/26 | 20 pages limit are for technical factors 1-4 | 8/24/26 | |
| 12 | K. L. House Construction | Please identify the exact alignment, beginning point, ending point, and approximate linear footage of the new eight-foot-high chain-link fence required under CLIN 0002, Part 3. The drawing identifies a possible vehicle/pedestrian gate location but does not clearly show the complete limits of the new fence. | 8/26/26 | 4. Installation of 8’ Fence East side of SIPI Sign |
a. The contractor shall provide design for an 8’ chain link fence to be installed east of the SIPI Sign.
b. The contractor shall provide options for vehicle and pedestrian gates to access the SIPI Sign for maintenance.
| c. The contractor shall design the fence and gates to not allow anyone to squeeze between the fence and the wall nor between the gates and posts. This means the fence posts will be installed at the east ends of the north and south stucco walls 6” away from the wall. See pictures for reference. [Change as of 08/26/2026] | 8/26/26 | ||||
| 13 | K. L. House Construction | CLIN 0002, Part 2 requires the Contractor to repaint the block lettering on the wall surrounding the SIPI sign; however, existing letters appear to be missing or damaged. Please confirm whether the Contractor is required to furnish and install replacement letters in addition to repainting the existing lettering. If replacement is required, please provide the lettering material, dimensions, font/style, mounting method, wording, and required color, or confirm that the Contractor is to match the existing lettering. | 8/26/26 | SOW had been revised for better clarity for this RFI. |
c. The contractor shall install new block lettering on the stucco wall around the SIPI Sign. Letters shall be 6” high with 1’-4” between the bottom of one row and the bottom of the next row. Lettering shall be ARIAL BOLD. The contractor shall field verify size of lettering, style of lettering, and height of lettering for installing new lettering. Current material of lettering consists of wood and adhered to the stucco wall with an adhesive glue. The contractor shall provide material options for the lettering that will last longer in New Mexico sunlight. The contractor shall provide options for best mounting method. [Change as of 08/26/2026] 8/26/26
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