Sol_140A2326Q0243_Amd_0002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: is not is required copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7.ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

PAGESOF

Contractor

The hour and date specified for receipt of Offers to sign this document and return

Michelle Nahlee-Marshalek

See continuation page

Indian Education Acquisition Office 1011 Indian School Rd.

Suite 352A Albuquerque NM 87104

A23

140A2326Q0243

10/02/2026

10/02/2026

1 9

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

140A2326Q0243/0002

The purpose of this amendment is to provide the

Q&A for this requirement, see attached.

No further actions.

Period of Performance: 12/01/2026 to

11/30/2027

Q&A Response for 140A2326Q0243

1. Incumbent and predecessor contract: Is this requirement a follow-on to an existing contract? No, this is a new requirement for this location.

a. If so, please provide the incumbent’s name, contract number, current performance end date, and any releasable awarded pricing. N/A

2. Historical utilization: Please provide the actual OT hours used during the most recent two or three school years, including any available breakdown between direct therapy, evaluations, meetings, documentation, and other services. Riverside has not previously contracted for OT services at this level; therefore, no historical OT hours or breakdowns are available.

3. Student population: What is the anticipated caseload, student age/grade range, and approximate number of students receiving direct OT versus consultation-only services?

Aggregate information without student identifiers would be sufficient.

Estimated:

• Grades: approx. 4–12

• Caseload: 1-4 students

• Direct services: 5–10

• Consultation-only: 3–5 These numbers vary based on annual evaluations and referrals.

4. Required service frequency: What are the current aggregate IEP/504 requirements for OT service frequency and minutes?

Typical patterns:

• Direct OT: ~30 minutes weekly or biweekly

• Consultation: ~15–30 minutes monthly Final totals depend on individual IEPs.

a. What proportion of services is expected to be individual versus small-group treatment? Approx. 80% individual, 20% small-group.

5. Evaluation workload and backlog: How many initial evaluations and reevaluations are anticipated annually?

• Initial evals per year: ~1-4

• Reevaluations per year: ~1-4

No known overdue evaluations or missed-service backlogs are anticipated.

RIVERSIDE INDIAN SCHOOL

a. Will the incoming contractor inherit any overdue evaluations, missed services, or compensatory-service obligations? None anticipated at the start of the contract.

Scope of 200 annual hours

6. Scope of the 200 annual hours: Does Attachment 2’s estimate of 200 hours per year include every SOW activity—direct therapy, evaluations, documentation, IEP/504 meetings, consultation, coordination meetings, staff training, and reporting—or does it represent onsite/direct-service hours with additional time accounted for separately? The 200-hour estimate includes all SOW activities mentioned above.

7. Minimum and maximum hours: Is any minimum quantity guaranteed? No minimum quantity is guaranteed.

a. Is 200 hours an estimate or an annual ceiling, and what authorization process will apply if student requirements exceed that amount? 200 hours is an estimate, not a ceiling. Additional hours require CO authorization.

8. Weekly schedule: What onsite days, hours, and visit frequency are anticipated? Expected 1–2 onsite days per week (or biweekly blocks) during school hours, typically 8:00am– 3:30pm.

a. May the contractor consolidate services into scheduled blocks consistent with student needs, and are there minimum visit lengths or required response times for schedule changes? Yes, contractor may consolidate services into blocks when aligned to student needs and approved.

9. School calendar and summer services: Please provide the applicable school calendar and anticipated extended-school-year or summer requirements. How are the estimated annual hours expected to be distributed between the regular school year and summer?

Most hours occur during the August–May school year; ESY hours are limited and used only for qualifying students.

10. Cancellations and absences: How will student absences, school cancellations, delayed openings, or closures affect billable time and makeup obligations? This contract is labor hour; payment will be rendered when services are completed.

a. What notice will ordinarily be provided when scheduled services cannot occur? School provides notice as early as possible for absences or closures.

11. Remote services: What is the approval process for teletherapy? Teletherapy requires administrative approval, IEP/504 team review, and CO notification/modification if applicable.

a. Separately, may documentation, consultation, staff training, or IEP/504 participation occur remotely when appropriate, and are approved remote hours billable at the quoted labor rate? Yes, when approved, remote documentation and participation are billable at the contracted labor rate.

12. School coordination responsibilities: Who will obtain and track required consents, provide referrals and existing records, schedule students, and arrange student movement or escorts to therapy sessions? School obtains consents, provides records, schedules students, and arranges escorts/movement.

13. Licensure and registration: Must the proposed OT hold an Oklahoma license, or will another U.S. jurisdiction’s license be accepted for this requirement? The latter.

a. Does “OTR/L” also require current NBCOT certification, and which credentials must be in place at quotation submission versus the start of performance? OTR/L must be fully licensed before performance start. NBCOT certification is preferred unless required by federal standard. All credentials must be active before providing services.

14. Required degree: Section E requests the “required degree from an accredited institution,” but the SOW does not identify a degree level. Please specify the minimum educational and accreditation requirements, including whether an otherwise qualified, currently licensed OT with an accredited bachelor’s degree is acceptable. Degree from an ACOTE accredited OT program. Bachelor’s degree acceptable only if it meets current licensure standards.

15. Experience preference: The SOW states, “Minimum 2 years pediatric or school-based experience preferred.” Please clarify whether two years is a mandatory eligibility threshold or a preference considered during comparative evaluation. It's preferred, but not mandatory.

16. Evidence of required training: For sensory integration, handwriting instruction, assistive technology, and trauma-informed practice, are particular courses, certifications, providers, or minimum training hours required? What documentation will establish compliance, and must all training be completed before quotation submission? No specific required courses or mandated providers. Training must be documented (certificates, CEUs, transcripts). Must be completed before performing related duties—not necessarily before quote submission.- There is a mandatory background check.

17. CPR/BLS requirements: Are particular certification providers or course formats required? Acceptable

a. Please clarify whether an in-person skills assessment is necessary and whether both CPR and BLS credentials are required or a qualifying BLS certification satisfies the requirement. American Heart Association, American Red Cross, or equivalent.

In-person skills assessment is required.

BLS alone is sufficient.

18. Staffing composition: Must all services be performed by one designated OT, or may multiple qualified OTs share coverage? Multiple OTs may share coverage.

a. Are COTAs permitted to perform any services under appropriate OT supervision, and, if so, how should those services be reflected in the staffing and pricing schedules? Yes, under OT supervision and within state scope. Pricing must show labor categories separately.

19. Personnel commitments and substitutions: Are signed letters of commitment required for proposed personnel? No

a. What approval process and notice requirements apply if a proposed therapist must be substituted before award or during performance? Letters of commitment preferred but not mandatory. Substitutions require CO notice, credential submission, and approval.

20. Coverage requirements: What backup coverage or replacement timeframe is required for therapist illness, leave, or turnover? Replacement coverage expected within a reasonable period (approx. 5–10 business days), person must have a favorable background check.

a. Must backup personnel be identified and screened before the initial start date?

Backup staff do not need screening before the contract start but must complete background checks before providing services.

21. Employment and subcontracting arrangements: May the proposed OT be a direct employee, independent contractor, or employee of a clinical subcontractor, provided all applicable eligibility and subcontracting limitations are satisfied? Yes.

a. Is there a prescribed format for presenting the proposed arrangement and the work/cost shares required by the incorporated DIAR provisions? No, there is not.

22. Award and transition schedule: What is the anticipated award date, and will a transition or onboarding period be provided before December 1, 2026? End of November and a background check must be completed before on boarding is conducted.

a. How will the start date be handled if government-controlled screening or system access is not completed in time? Discussion with the CO and a bilateral modification, if necessary.

23. Background investigation processing: What are the typical processing times for initial BIE screening and the subsequent investigation? It can vary, as long as the contractor's candidate completes the background check documentation in a timely manner, then the background process can be 2-3 months.

a. Can an existing favorable federal investigation or prior BIE suitability determination be reviewed for reciprocity or expedited processing? Yes, it can.

24. Supervision while an investigation is pending: The RFQ requires personnel with favorable initial screening to remain within sight and under designated supervision while awaiting completion of the investigation. Who will provide that supervision, and will personnel be available throughout scheduled service hours? A federal employee, and yes, they will be available.

25. Additional onboarding requirements: Are there required orientations, cultural-responsiveness training, health screenings, immunizations, fingerprinting appointments, or other onboarding requirements beyond those stated in the documents? If the candidate is new to BIE and has never had a favorable background check, they will be required to complete fingerprinting at a designated facility.

a. Please identify the responsible party for associated costs and whether required onboarding time is billable. The contractor.

26. Insurance: Are specific professional liability/malpractice, general liability, or other insurance limits required? Yes.

a. If so, please identify the coverage amounts and when proof must be submitted. Normal coverage for OT services, professional liability is required.

Coverage: standard OT levels (approx. $1M/$3M aggregate). Proof due before services begin.

27. Assessment tools and supplies: Which standardized assessment instruments, testing kits, consumable protocols, and software licenses will the Government provide? Are particular instruments required, and which items must be furnished by the contractor? School provides available standardized tools; contractor provides any additional specialized tools.

28. Adaptive equipment purchases: SOW Section F requires recommendations and assistance with ordering and maintenance. Will the school purchase and fund adaptive equipment and materials, or must the contractor include any purchases, repairs, or replacement costs in its hourly rate? School purchase adaptive equipment, contractor does not include these cost in the hourly rate.

29. Government-furnished workspace and devices: Will the school provide suitable treatment space, secure storage, a computer, internet access, and printing/scanning capability? Given the prohibition on personal devices for student data, are Government-issued devices required, or may specifically approved company-owned devices be used?

School provides workspace storage, computers, internet, and printing. Government Furnished Property (GPE) unless otherwise approved.

30. Records and system access: Which approved systems will be used for evaluations, treatment notes, IEP/504 information, and reports? Please identify access, training, remote-access, and end-of-contract record transfer or retention requirements. School provide access to BIE – approved documentation systems; records must be transferred at end of contract.

31. Staff training and coordination workload: What duration, audience size, preparation, and materials are expected for quarterly professional development? For the required weekly or biweekly coordination meetings, which frequency and typical meeting duration should offerors use when estimating workload? Quarterly PD: 30-60 minutes;

coordination meetings weekly/biweekly 30-60 minutes.

32. Reporting requirements: Please provide any required report templates and the applicable grading-period dates. Is the annual summary due at the end of the academic year or the contract year, and may overlapping monthly service summaries and invoice progress reports be combined? Reports follow school grading periods; annual summary due at academic year end; monthly summaries may be combined with invoices.

33. Performance measurement: How will the 95% timely-documentation and 95% session-delivery measures be calculated, and over what reporting period? How will student absences, school closures, delayed records or referrals, and other circumstances outside the contractor’s control be treated? This contract is a labor hour, and payment will be rendered when services are completed. 95% metrics measured monthly; missed sessions due to cancellations/closures not counted against contractors.

34. Evaluation and meeting deadlines: How will the 10-school-day evaluation deadline apply when consent predates receipt of the referral, necessary records are unavailable, or the student is absent? What process applies when an IEP/504 meeting is scheduled with insufficient notice to provide written input 48 hours beforehand? Evaluation timelines begin once consent and records are received; delays must be documented.

35. Travel and other nonlabor costs: Must mileage, travel expenses, assessment materials, supplies, and other nonlabor costs be incorporated into the fully burdened hourly rate, or will separately authorized reimbursement be available? Fully burdened hourly rate.

a. Is any travel time billable? Contractor is to provide an all-inclusive price with their quote.

36. Wage determination: Attachment 3 lists a Certified Occupational Therapist Assistant classification, but we did not identify a licensed Occupational Therapist classification.

Please clarify the intended application of the wage determination to the proposed OT and provide any applicable classification, exemption-documentation, or conformance instructions. WD is used to determine rate reasonableness for services performed at this location.

37. Experience references: Is there a required number of relevant project examples or references, a lookback period, or a prescribed reference format beyond the experience narrative requested in Section E? No fixed number of experience reference required.

38. Pricing spreadsheet formulas: In Attachment 2, the Total cells for Option Years 2–4, H6 through H8, appear to contain fixed zero values rather than labor-rate-times-hours formulas. There is no formula in these cells, that is the responsibility of the contractor.

Will a corrected spreadsheet be issued, or should offerors correct those cells when completing the pricing schedule? Contractor is to propose an all-inclusive amount to calculate the total cost for the year.

39. Six-month extension pricing: The RFQ includes FAR 52.217-8, both 8 and 9 FAR clauses are included in the solicitation. How will the potential six-month extension be evaluated, what hours will be assumed, and is separate extension pricing required. but Attachment 2 contains only the base year and four annual options. Per clause 52.217-8, "The Government may require continued performance of any services within the limits and at the rates specified in the contract." Any additional costs related to an extension will be based on rates already identified in the contract.

Sponsored by GSA FAR (48 CFR) 53.110