B08__A19_Pre-Proposal_Meeting_Summary_0001.pdf

Pre-Proposal Meeting Summary

Wapato Irrigation Project Drop 1 Pumping Plant Water Screens Project

(Solicitation No. 140A1625R0017) Bureau of Indian Affairs - Office of Trust Services

Division of Water and Power

Date and Time: May 15, 2025, 08:30 AM Pacific Daylight Time

Location: Part 1: Legends Casino Hotel Yakama Room (1st Floor Conference Room) 580 Fort Rd Toppenish, WA 98948

Agenda

Part 2: Drop 1 Pumping Plant Adjacent to 520 Adams Lane Wapato, WA 98951

Time Topic Lead by Notes

Part 1 – Legends Casino Hotel

8:30 am to 9:00 am Sign-In and Introductions BIA/WIP/Jacobs Refer to sign-in sheet

9:00 am to 10:00 am Administrative Procedures BIA Contracting Officer • BIA presented Tribal Employment Rights Office (TERO) contact information

• BIA presented on administrative procedure and bidding process

10:00 am to 11:00 am Project Overview Jacobs • Jacobs presented on the Wapato Irrigation Project (WIP) background

• Jacobs presented on the Drop 1 Pumping Plant facility overview

• Jacobs presented on the project purpose

• Jacobs presented on the project scope

• Jacobs presented on excerpts taken from the project drawings

• Jacobs presented on project major milestones

11:00 am to 11:30 am General Q&A Prospective Bidders N/A

11:30 am to 1:00 pm Lunch (on your own) and Travel to Site N/A

Part 2 – Project Site (Drop 1 Pumping Plant)

1:00 pm to 1:30 pm General Facility Walk Through WIP • Walked the project site and described existing infrastructure

1:30 pm to 2:00 pm Description of Project Features Jacobs • Described project elements

2:00 pm to 2:30 pm General Q&A Prospective Bidders N/A

2:30 pm Adjournment N/A

ADDITIONAL INFORMATION REGARDING THE MEETING:

• The project site has the following location:

Latitude and Longitude Coordinates

46° 29.055’ North, 120° 31.420’ West

• Driving Directions from Legends Casino Hotel to the Drop 1 Pumping Plant Project Site o Turn left onto Fort Road and continue on Fort Road for 6.8-miles o Turn right onto Lateral A Road and continue for 7.1-miles o Turn left onto Lateral 1 Road and continue for 2.1-miles o Turn right onto Adams Lane and continue for 0.5- miles o Site will be on the right

• Personal Protective (Safety) Equipment is suggested but not required for this event at the project site. Recommended PPE includes, but is not limited to: safety vest, ear protection, eye protection, and hard hat. Attendees will be responsible for providing their own PPE.

• All Q&A at both locations to be proctored (no “side-bar” Q&A will be permitted)

Bureau of Indian Affairs Wapato Irrigation Project - Drop 1 Water Screens

Solicitation Notice ID 140A1625R0017 Pre-Proposal Meeting

May 15, 2025

Agenda

• Introductions

• TERO Office Contact

• Administrative procedures by BIA

• WIP background

• Facility overview

• Facility photos

• Project purpose

• Project scope

• Drawing excerpts

• Major milestones

• Questions

• Site visit preview

Introductions

Tribal Employment Rights Office (TERO)

• Contact Information:

Patricia Estrada, Interim TERO Director 410 S. G Street Toppenish, WA 98948

(509) 314-6701 Patricia_estrada@yakama.com TERO@yakama.com

Administrative Procedure & Bidding Process

Bid/Proposal Submittal Overview (refer to Sections L and M)

• Volume 1 – Price Proposal

• Acknowledgement of any and all amendments

• Price schedule submitted with unit prices extended

• Electronic Bid Guarantee in the amount 20% of the bid price or $3M, whichever is less

• Volume 2 – Technical Approach

• Technical approach

• Key project management / technical support

• Proposed summary schedule including critical path elements and milestones

• Relevant experience and past performance

• Example projects

Administrative Procedure & Bidding Process (Continued)

Bid Addenda Process

Procedures for Questions

• Verbal Q&A is non-binding

• Use the Q&A form in the solicitation

• Questions due: tbd*

• BIA responses shortly thereafter

Solicitation Deadline – tbd* (unless modified through addenda)

* Refer to solicitation on SAM.gov for the most current dates

Wapato Irrigation Project (WIP) Background

• Largest irrigation project in the Yakima River Basin

• BIA performs operations and maintenance

• Provides irrigation water to approximately 140,000 acres of farmland

• Estimated crop value of $458M-560M (2013)

• Construction from 1905-1948

Drop 1 Pumping Plant:

Facility Overview

• Integral part of Wapato Irrigation Project (WIP)

• Lifts water from Main Canal 90 feet into the East and West Highline Canals

• Has three 725 hp hydraulic turbine pumps with original combined pumping capacity of 163 cfs

• Has four supplemental electric 200 hp pumps each designed to convey 13 cfs

Facility Overview

Imagery Source: Jacobs Geospatial Imagery Location

Project Purpose

• Improve safety by:

• Removing manual screen cleaning

• Adding fall protection

• Adding safety boom

• Increasing site lighting

• Improve operability by automating controls and processes

Project Scope

• New traveling water screens on six bays that combine into 3 hydraulic pump chambers, plus one spare traveling water screen

• Fabricated steel structure appended onto existing concrete piers to support traveling water screens, including concrete build up

• Debris conveyance system from new traveling water screens

• New gate actuators, pedestals, stems, and automation system

• Fall arrest system

• Lighting

• Telecommunications line for auto dialer connectivity

Project Scope (Continued)

• Supply of mobile diesel generator for backup power

• Safety boom spanning canal upstream of pumping plant

• Ancillary site upgrades to support scope described

Note:

• Work affecting canal operations restricted to November 18, 2025, to

February 28, 2026

• BIA has right of way to accomplish operational work for in canal access

Excerpt from

CD-101:

Contractor staging areas

Pumping plant, Spillway/Drop Structure, Main Extension Canal Headworks

N

Excerpt from

CS-101:

Safety boom

Gravel path, grading, and concrete pad

Grading

Direct burial conduit

Traveling screens

Excerpt from SS-301:

Concrete build up

Existing trash rack

New traveling screen

Debris conveyor Fall arrest post

Excerpt from MS-102:

Existing Trash rack

New traveling screen Debris conveyor Concrete equipment pad

Excerpt from MS-301:

Actuator/operator

Threaded rodConnection to existing bracket

Excerpts from E-101:

Major Milestones

1. Approved specifications for diesel generator set: August 1, 2025

2. Approved shop drawings for traveling water screen and debris conveyance system: August 1, 2025

3. Limited in-canal access for minor work and final measurements:

November 1, 2025

4. In-canal work start: November 18, 2025

5. Functional testing complete: February 14, 2026

6. In-canal work end: February 28, 2026

7. Start of facility performance demonstration: upon canal filling by owner (after February 28, 2026)

8. Final completion and acceptance: April 30, 2026

Questions?

Site Visit Preview

1. Agenda:

• General facility walk through (30 minutes)

• Description of project features (30 minutes)

• General Q&A (30 Minutes)

• Adjournment

2. Meeting at Drop 1 Pumping plant

• Located at 46° 29.055’ North, 120° 31.420’ West

• Turn left onto Fort Road and continue to Fort Road for 6.8-miles

• Turn right onto Lateral A Road and continue for 7.1-miles

• Turn left onto Lateral 1 Road and continue for 2.1-miles

• Turn right onto Adams Lane and continue for 0.5- miles

• Site will be on the right

3. PPE: see meeting agenda