14-Specifications and Requirements-OPN2310606B1.pdf

SPECIFICATIONS AND REQUIREMENTS

1. SCOPE OF SERVICES

The purpose of this solicitation is to secure an open-end contract for (various types of) Paper and Envelopes to be supplied and delivered to the Office of Public Communications (lead client agency) as well as other agencies that may need to place orders on an as-needed basis. Ordering frequency for the Print Shop is usually once a week but may vary. The Broward County Print Shop must meet the quick turn-around in-house printing demands and paper product quality required by internal County Agencies; as such, a dependable, high-quality source of paper and envelope products is essential. Details of papers and envelopes, as well as quantities required (annually), are specified in the Bid Table.

2. INVENTORY AND QUALITY CONTROL

Bidder will be held accountable for quality of paper, consistency and run ability and should use climate-controlled warehouse facilities (to prevent paper from curling, wrinkling, sticking-together and discoloring).

Bidders are expected to maintain on-hand sufficient stock inventory to accommodate emergency/expedited orders (when and if needed).

3. ORDER REQUIREMENTS

Orders can be for any combination of paper including envelopes. Minimum ordering is 1,000 unites per order. Ordering agencies may combine order requirements and/or stock enough quantity in order to satisfy using agency needs for ordering efficiency.

4. DELIVERIES

County anticipates normal delivery time for paper and/or envelopes to within three (3) business days from receipt of catalog purchase order. If, in the event, an order will not be able to be delivered within this time period, Vendor is required to advise the ordering agency when delivery is expected to arrive, after the Vendor’s receipt of purchase order and no later than the next business day.

4.1 Deliveries may be made Monday thru Friday, excluding County deemed holidays, between 8:00 AM and 4:00 PM. No deliveries shall be made on Saturdays or Sundays.

4.2 All quotes to include all freight and associated delivery costs (FOB: Destination) to the below main location:

Broward County Print Shop 151 SW 2nd Street – First Floor Fort Lauderdale, FL 33301

4.3 Awarded Vendor is to communicate when truck is due to arrive at Print Shop as well as exceptions/delays to the projected delivery time by contacting the Print Shop before 4:00 PM the day order is scheduled for delivery. Project Manager name and contact information will be furnished to the awarded Vendor at the time of award.

4.4 All deliveries are to be off-loaded with Vendor’s or Vendor’s carrier own equipment and brought to the Print Shop receiving area/door by the awarded Vendor’s driver. Print shop and/or any other Broward County using agency will not assume responsibility for off-loading any deliveries.

4.5 Envelopes shall be shipped/delivered in hard cardboard boxes only.

4.6 Orders for paper are to be delivered, and ream wrapped in cartons; large orders must arrive palletized and shrink wrapped (protect against moisture and humidity).

4.7 County reserves the right to return any damaged product or otherwise unacceptable deliveries for replacement at the Contractor’s expense, up to and including concealed damage (after acceptance).

In the event of concealed damage, County ordering agency shall report damage to the Contractor, in writing, no later than five (5) business days after acceptance.

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