14-Special Instructions to Vendors - TRN2130713B1.pdf
PDF 155 KB Posted
- Attached to
- Commercial Tour Boats
- Solicitation number
- TRN2130713B1
- Issued by
- Florida
About this file
This is a Special Instructions to Vendors document for a quotation request or invitation to bid issued by Broward County for the procurement of commercial tour boats. The solicitation seeks the purchase of two Commercial Grade Catamaran T-classed pontoon tour boats for the Parks and Recreation Division and other Broward County agencies. This is structured as a definite quantity contract with specific quantities stated in the solicitation, and purchase orders will be issued to the vendor after award notification and receipt of required documents. The County reserves the right to order additional quantities up to 20% of the originally specified amounts within one year of the award date. Vendors must submit photographs, drawings, manufacturer catalogues, or product literature with their response, and requests for approved equals must be submitted by email to the Purchasing Agent no later than August 15, 2025, at 5:00 p.m.
The contract award will be made to the lowest responsive, responsible bidder based on total bid price (sum of all items), though the County reserves the right to award on a group, item-by-item, or total bid price basis as deemed in the County's best interest. No Small Business Enterprise (SBE) or Certified Business Enterprise (CBE) reserve or goals apply to this solicitation. The project includes funding from the Florida Inland Navigation District (FIND). The awarded vendor must perform at least 100% of the total contract price without subcontracting or outsourcing and will be responsible for provision, installation (if applicable), and performance of all equipment and materials offered in their submittal, even if not of their own manufacture.
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Text version
SPECIAL INSTRUCTIONS TO VENDORS
QUOTATION REQUEST OR INVITATION TO BID
Commercial Tour Boat
A. Scope This fixed contract is for the purchase of two Commercial Grade Catamaran T classed pontoon Tour Boats, for the Parks and Recreation Division and various other Broward County agencies that may have need of these services and/or products in accordance with the Specifications and Requirements.
B. Contract Type
Definite Quantity Contracts. This solicitation is for a definite quantity of goods or services. Purchase order(s) for the quantity(ies) stated in the solicitation will be issued to the Vendor after notification of award and receipt of all required documents or as otherwise stated in the solicitation.
The County may order additional quantities of up to an additional twenty percent (20%) of the originally specified quantities at any time prior to the expiration of one (1) year after the date of award; if mutually agreed, the awarded Vendor must furnish such additional quantities at the same prices, terms, and conditions as stated in the solicitation and the response. If the County requires delivery within a shorter period than the delivery time specified in the solicitation (if any), and if the awarded Vendor is unable to deliver by that time at the contracted price, the County may obtain such delivery from other sources, without penalty or prejudice to the County, and such shall not be a violation of the contract provided the County purchases the remainder of the definite quantity from the awarded Vendor under the delivery terms specified in the solicitation.
C. Office of Economic and Small Business Requirements
A SBE/CBE Reserve or CBE Goal is not applicable to this solicitation.
D. Funding Requirements (ex. Grant, State, or Federal)
This project includes Florida Inland Navigation District (FIND) funds.
E. Specifications and Requirements The Specifications and Requirements included apply to this solicitation. If the Specifications and Requirements reference a third party (i.e., manufacturer, applicator, subcontractor, etc.), the reference is to be construed as the Vendor through the third party.
The product offered by the Vendor must, on an overall basis, be equal or greater in quality or performance than the Specifications and Requirements. Broward County shall be the sole judge of what constitutes equal or greater in quality or performance. Submittals that do not comply with Specifications and Requirements are subject to rejection.
The Vendor should submit with their response photographs, drawings, current manufacturer's catalogues, or product literature on the items offered. If not submitted with their response, this information must be submitted within three calendar days after request by Broward County Purchasing Division. Literature should be clearly marked as to each item number. The Vendor’s failure to submit the requested literature and/or catalogues may result in their bid being declared nonresponsive.
F. Requests for Approved Equals
A Vendor may submit a request for determination of approved equal status. Requests must be submitted on the Request for Approved Equals and delivered by email to the Purchasing Agent no later than August 15, 2025, 5:00p.m. Late requests will not be considered. The County’s response to any such request will be issued by addendum.
G. Vendor Responsibilities
The Vendor will be responsible for the provision, installation (if applicable, per Specifications and Requirements and performance of all equipment, materials, services, etc. offered in their submittal. The Vendor is not relieved of responsibility for the performance of all equipment furnished, or of ensuring timely delivery of materials, equipment, etc., even if the equipment or materials are not of their own manufacture.
The Vendor must itself perform, without subcontracting or other forms of outsourcing, work that constitutes at least 100% percent of the total contract price.
H. Fiscal Year End
Not applicable to this solicitation.
I. Basis of Award Award of this contract will be made to the lowest responsive, responsible bidder on a total bid price (sum of all items) basis. The County reserves the right to award on a group basis (if applicable), item by item basis or total bid price basis, whichever is deemed to be in the County’s best interest, in accordance with General Conditions, Section B.7.
J. Multiple Awards
K. Price Adjustment/Escalation
L. Maintenance and Service Requirements
1. Not applicable to this solicitation.
M. Licensing Requirements
N. Certification Requirements
O. Permits and Fees
P. Allowances
Q. Public Bid Disclosure Act
R. Recycling Preference
S. Prevailing Wage Rates
T. Liquidated Damages
U. Payment Refer to General Conditions.
V. Additional Information/Instructions
Form Date 7/1/25
| A. Scope |
| B. Contract Type |
| C. Office of Economic and Small Business Requirements |
| D. Funding Requirements (ex. Grant, State, or Federal) |
| E. Specifications and Requirements |
| F. Requests for Approved Equals |
| G. Vendor Responsibilities |
| H. Fiscal Year End |
| I. Basis of Award |
| J. Multiple Awards |
| K. Price Adjustment/Escalation |
| L. Maintenance and Service Requirements |
| M. Licensing Requirements |
| N. Certification Requirements |
| O. Permits and Fees |
| Q. Public Bid Disclosure Act |
| R. Recycling Preference |
| S. Prevailing Wage Rates |
| T. Liquidated Damages |
| U. Payment |
| V. Additional Information/Instructions |
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