14-Pre-Submittal Conference Sign-In Sheet - Muntz Library Stairs.pdf

This is a Pre-Submittal Conference Sign-In Sheet for the Muntz Library Stair Renovation project issued by the University of Texas at Tyler. The project involves general contractor services for the replacement of the existing open stair handrail system, stair finishes, and related flooring across multiple floors in Robert R. Muntz Library located at 3900 University Boulevard, Tyler, Texas. The scope of work includes demolition of existing components, installation of glazed decorative metal railings with glass gates and laminated glass balusters, gypsum board finishing, ceramic tile installation on floors one through four, luxury vinyl floor tile, walk-off carpet tile, interior painting, and resilient base installation. A mandatory pre-submittal conference and guided site tour occurred on March 13, 2026, at 9:00 a.m. in the College of Pharmacy Building, Room 234. RFP clarification requests were due by March 18, 2026, at 3:00 p.m., with sealed proposals required by March 31, 2026, at 3:00 p.m. via BonfireHub. The anticipated contract execution date is April 16, 2026, with a Notice to Proceed on April 27, 2026, Substantial Completion scheduled for August 7, 2026, and Final Completion for August 21, 2026.

Evaluation criteria weight qualifications, experience, and project management capabilities at 70 percent, with pricing and delivery proposals weighted at 30 percent. The contract includes a $50,000 contingency allowance for owner/architect-directed changes and unanticipated items discovered during demolition, with three alternate proposals available for ceramic tile flooring replacement options. Contractors must comply with prevailing wage rate requirements for Smith County, Texas, submit a VetHUB Subcontracting Plan demonstrating good-faith efforts to award subcontracts to Historically Underutilized Businesses (HUBs), and provide performance and payment bonds equal to 100 percent of the contract price within ten days of best value notification. Selected contractors must meet Texas statutory requirements including franchise tax certification, child support delinquency verification, and participation in the Owner Controlled Insurance Program with minimum commercial general liability coverage of $1,000,000 per occurrence. Liquidated damages are assessed at $250 per calendar day for failure to meet the Substantial Completion deadline. Work is restricted to 7:00 a.m. to 7:00 p.m., Monday through Friday, and the award will be made to the respondent offering the best value in a lump-sum agreement.