1376026-event.pdf
PDF 491 KB Posted
- Solicitation number
- 005-RFB-2585-2026
- Issued by
- Jasper County, Iowa
About this file
This is a Request for Bids (RFB) document issued by the State of Iowa for repair and maintenance services for cooling towers at the Iowa Medical and Classification Center (IMCC) located in Coralville, Iowa. The solicitation seeks comprehensive cooling tower maintenance and repair services for Evapco cooling tower systems, including induced draft, forced draft, and crossflow towers that support critical HVAC infrastructure. The RFB was opened on March 23, 2026, at 8:00 AM CDT, with bids due on April 22, 2026, at 2:00 PM CDT. This is an indefinite quantity contract with no guaranteed minimum or maximum service volumes. Bidders must provide all labor, materials, equipment, tools, supervision, and expertise necessary to maintain, inspect, repair, and service the cooling tower systems while ensuring optimal performance, energy efficiency, regulatory compliance, and extended equipment service life.
The pricing structure requires bidders to submit rates for parts and materials at cost plus markup, equipment rental percentage markup, and labor rates across six categories: Lead Technician/Supervisor (regular and after-hours/emergency), Journeyman Technician (regular and after-hours/emergency), Apprentice/Helper (regular and after-hours/emergency), Project Manager, and a service call charge per trip to IMCC. Original invoices and receipts must substantiate any markups. Payment terms are Net 60 days per Iowa Code 8A.514, with the State retaining ten percent of each payment until project completion. A performance bond is required for estimated costs of $25,000 or more. The State prefers payment via Purchasing Card (Pcard) and may require its use for all contract payments. Bidders must demonstrate relevant experience, provide three customer references, and comply with insurance requirements, background investigation authorization, and FOB Destination freight prepaid shipping terms. Michael Bradbury (michael.bradbury@iowa.gov, +1 515-823-9327) serves as the primary contact for the solicitation.
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Text version
23 March 2026
Repair and Maintenance for Cooling Towers at Iowa Medical Classification Center Repair and Maintenance for Cooling Towers at IMCC
23 March 2026
Open 3/23/2026 8:00 AM CDT Type RFB - Request for Bids Close 4/22/2026 2:00 PM CDT Number 005-RFB-2585-2026 Currency US Dollar
Sealed Until 4/22/2026 2:00 PM CDT
Payment Terms 0% 0, Net 60
23 March 2026
Contacts Michael Bradbury michael.bradbury@iowa.gov
Phone +1 515-823-9327
23 March 2026
Commodity Codes Commodity Code Description 91450 Heating, Ventilating and Air Conditioning (HVAC) 3124 Controls, Cooling Tower Water Treatment: pH, Conductivity, Corrosion Sensors 3128 Cooling Towers, Forced Air, Gravity, etc.
91036 Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services
23 March 202623 March 202623 March 202623 March 202623 March 202623 March 202623 March 202623 March 202623 March 2026 mailto:michael.bradbury@iowa.gov
The purpose of this solicitation is to establish a contract with a qualified bidder to provide comprehensive cooling tower maintenance and repair services at Iowa Medical and Classification Center (IMCC). The selected bidder shall provide all labor, materials, equipment, tools, supervision, and expertise necessary to maintain, inspect, repair, and service all cooling tower systems owned and operated by the State of Iowa. The intent is to ensure optimal performance, energy efficiency, regulatory compliance, and extended service life of all cooling tower equipment while minimizing downtime and operational disruptions.
This will be an indefinite quantity contract for cooling tower maintenance and repair services. The State of Iowa makes no guarantee of minimum or maximum service quantities.
The State of Iowa operates an Evapco cooling tower system located at the Iowa Medical and Classification Center (IMCC) 2700 Coral Ridge Ave, Coralville, IA 52241. These cooling towers are critical components of the HVAC infrastructure and support essential operations. The cooling tower inventory includes, but is not limited to, induced draft, forced draft, and crossflow cooling towers. The awarded Bidder will be responsible for repairing all cooling tower systems as identified in this RFB and may be utilized for long-term maintenance.
Description
Required to View Event
Prerequisites Required to Enter Bid
23 March 2026
1. Bidder shall read and make certifications of the their Bid.
2. Bidder shall read and authorize to release information for their Bid.
3. Bidder to download Attachment 2, complete, and reattach here to complete this question.
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Buyer Attachments
1. 005-RFB-2585-2026 - Addendum 1.pdf
2. 005-RFB-2585-2026 - Repair and Maintenance for Cooling Towers at IMCC.pdf
3. 005-RFB-2585-2026 - Attachment 2.pdf
23 March 202623 March 202623 March 202623 March 202623 March 202623 March 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzc2MDI2LTE5OTUzNjQ3MjQwMDUtUkZCLTI1ODUtMjAyNiAtIEFkZGVuZHVtIDEucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzc2MDI2LTE5OTIzNjM0MTAwMDUtUkZCLTI1ODUtMjAyNiAtIFJlcGFpciBhbmQgTWFpbnRlbmFuY2UgZm9yIENvb2xpbmcgVG93ZXJzIGF0IElNQ0MucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzc2MDI2LTE5OTI4MDIxMDYwMDUtUkZCLTI1ODUtMjAyNiAtIEF0dGFjaG1lbnQgMi5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1: Form of Bid
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.
1.2 Enter the Bidder's State or Foreign Country of Residence.
1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".
1.4 Enter the number of years the Bidder has been in business in the text box.
1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.
1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.
1.7 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.
1.8
The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to upload reference letters to the Vendor Attachments Section, enter "see attached" in the text box.
1.9 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.
1.10 Is the Bidder requesting confidential treatment of specific information?
1.11 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.
1.12 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?
Group 2: Terms and Conditions
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
2.1 Bidder shall read the RFB Definitions and enter a response.
2.2 Bidder shall read the Administrative Terms and enter a response.
2.3 Bidder shall read the Contract Terms & Conditions and enter a response.
2.4 Bidder shall read the Specification Terms and enter a response.
2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.
2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.
2.7 Bidder shall read the Insurance Requirements and enter a response.
2.8 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.
Group 3: Payment Terms
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?
3.2
The resulting Contract will require the Bidder to provide for performance [e.g. retained funds, escrow, letter of credit, liquidated damage]. The Bidder will be required to provide a performance bond should the estimated cost be $25,000 or more. Agency shall retain ten percent (10%) of each payment due Bidder under the resulting project under the Contract. Agency shall pay the retained amount only after all performance of the Work has been completed by Bidder and accepted by Agency.
3.3 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.
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3.4 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.
3.5 Required Use of Pcard - All payments, by State of Iowa agencies, against the resulting Contract(s) will require use of the State of Iowa Pcard. Does the Bidder agree?
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Product Line Items Product Line Items
1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Parts and materials at cost plus mark-up 1 P1 - Percent
Original paid invoices and/or receipts that substantiate any mark-up to be provided with the invoice package.
P2 Equipment Rental Percentage Mark-Up 1 P1 - Percent
Original invoices and/or receipts that substantiate any equipment rental rates must be provided with the invoicing package.
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Service Line Items Service Line Items
1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Lead Technician / Supervisor Labor Rate (Regular Hours) 1 HR - Hour
Standard Labor Rate - Monday-Friday, 7:00am - 5:00pm
S2 Lead Technician / Supervisor Labor Rate (After Hours / Emergency) 1 HR - Hour
After Hours / Emergency rates fall outside of regular business hours. Agency must pre-authorize any after hours / emergency labor time.
S3 Journeyman Technician (Regular Hours) 1 HR - Hour
Standard Labor Rate - Monday-Friday, 7:00am - 5:00pm
S4 Journeyman Technician Labor Rate (After Hours / Emergency) 1 HR - Hour
S5 Apprentice / Helper Labor Rate (Regular Hours) 1
Standard Labor Rate - Monday-Friday, 7:00am - 5:00pm
S6 Apprentice / Helper Labor Rate (After Hours / Emergency) 1
S7 Project Manager Labor Rate 1 HR - Hour
Project Manager labor rate (when applicable)
S8 Service Call Charge 1 EA - Each
Trip Fee to IMCC
S9 1
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File details come from the government source that posted it. Updated .