005-RFB-2585-2026 - Attachment 2.pdf

This is an Attachment document for a Request for Bids (RFB) issued by the State of Iowa for repair and maintenance services of cooling tower systems at the Iowa Medical and Classification Center (IMCC) in Coralville, Iowa. The solicitation seeks comprehensive maintenance and repair services for Evapco cooling tower systems, including induced draft, forced draft, and crossflow towers that support critical HVAC infrastructure. Attachment 2 specifies initial repairs and maintenance work required for an EVAPCO AT 19-214 cooling tower system, including replacement of fill in all cells, removal and replacement of corroded fill supports, drift eliminator media and supports, louver media, gearboxes, driveshafts, and casing panels. Additional tasks include cleaning branch arms and headers, removing and replacing spray system nozzles, and performing other repairs identified during site visits. Bidders are expected to submit itemized quotes utilizing their bid rates for parts and labor, and may include alternative solutions or additional identified tasks. The RFB opened on March 23, 2026, with bids due on April 22, 2026, at 2:00 PM CDT. The contract is structured as an indefinite quantity agreement with no guaranteed minimum or maximum service quantities.

Bidders must provide rates for parts and materials at cost plus markup, equipment rental percentage markup, and labor rates across six categories including Lead Technician/Supervisor, Journeyman Technician, and Apprentice/Helper positions for both regular and after-hours/emergency services, as well as Project Manager and per-trip service call charges. Original invoices and receipts must substantiate any markups on parts, materials, and equipment rental services. Payment terms specify Net 60 days per Iowa Code 8A.514, with the State retaining ten percent of each payment until project completion, and the State may require payment via Purchasing Card. A performance bond is required for estimated costs of $25,000 or more. Bidders must demonstrate relevant experience, provide three customer references, comply with insurance requirements, and authorize background investigations. FOB Destination freight prepaid shipping terms apply to any equipment or material deliveries. No specific budget range or award value is disclosed, and no set-aside designations for disadvantaged enterprises are identified. Michael Bradbury (michael.bradbury@iowa.gov, +1 515-823-9327) serves as the primary contact for the solicitation.