1366423-event.pdf
PDF 441 KB Posted
- Attached to
- Courier Services for Des Moines Metro Area
- Solicitation number
- 005-RFB-2445-2026
- Issued by
- Polk County, Iowa
About this file
This is a Request for Bids (RFB) document issued by the State of Iowa, Department of Administrative Services, soliciting courier services for the Des Moines metropolitan area. The solicitation seeks qualified providers to deliver letters, reports, packages, and supplies to DAS Mail Services and other state agency locations throughout the region. Required services include a minimum once-daily pickup and delivery service with additional on-call service options, package handling capabilities, quality control measures, emergency and business continuity plans, performance monitoring and reporting, and security and confidentiality policies. The RFB was opened on May 1, 2026, with bids due by May 25, 2026 at 2:00 PM CDT. The resulting contract will commence on July 1, 2026 and conclude on June 30, 2027, with the State retaining the sole option to renew the contract for up to five additional one-year terms on the same or more favorable terms. The contract will be available to all state agencies, and the State reserves the right to add or remove service locations as needed.
Bidders must submit flat-rate pricing for each location listed in the RFB attachments and complete specified pricing forms as part of their bid submission. Payment terms allow the State of Iowa 60 days to pay invoices, with optional early payment discounts available for 30-day payment. All costs including fuel, vehicle maintenance, insurance, and personnel must be included in the base pricing without additional surcharges unless prior written approval is obtained, with pricing to remain firm during the initial contract term. The RFB includes no set-aside designations, disadvantaged enterprise requirements, or restrictions on eligible respondent types, and no specific budget amounts are identified in the available documentation. Bidders must demonstrate compliance with comprehensive specifications covering daily route operations, vehicle and storage facility requirements, personnel qualifications, customer service standards including late delivery notifications and package tracking, loss and liability policies, and regulatory and sustainability requirements. Performance standards mandate a 95 percent on-time delivery rate for scheduled routes and 90 percent for on-call deliveries, with zero tolerance for lost or stolen materials.
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Other files
| File | Type | Posted |
|---|---|---|
| Locations and Pickup -Drop off times.xlsx | XLSX spreadsheet | |
| Courier Specifications.pdf |
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Text version
01 May 2026
Courier Services for Des Moines Metro Area Courier Services for Des Moines Metro Area
01 May 2026
Open 5/1/2026 2:00 PM CDT Type RFB - Request for Bids Close 5/25/2026 2:00 PM CDT Number 005-RFB-2445-2026 Currency US Dollar
Sealed Until 5/25/2026 2:00 PM CDT
Payment Terms 0% 0, Net 60
01 May 2026
Contacts Paul Manges paul.manges@iowa.gov
Phone +1 515-330-7325
01 May 2026
Commodity Codes Commodity Code Description 91558 Mailing Services: Addressing, Collating, Packaging, Sorting and Delivery 96224 Courier/Delivery Services, Including Air Courier Services)
01 May 202601 May 202601 May 202601 May 202601 May 202601 May 202601 May 202601 May 202601 May 2026 mailto:paul.manges@iowa.gov
The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.
It is advised to "Save Progress" often and especially after uploading documents.
NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.
NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.
Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).
The State of Iowa is seeking a courier service for DAS Mail Services and other locations in the Des Moines metropolitan area. Courier Services Bidders will provide a pickup and delivery service for letters, reports, packages, and supplies.
Bidder shall furnish all labor, equipment, and transportation as needed to provide at a minimum, a once-a-day pick-up and delivery service.
The bidder shall provide the following services and deliverables to be deemed a responsible bidder.
Courier Service Requirements
• Daily routes as required by state agencies
• On-Call service option
• Package handling and Material options
• Quality Control and contract compliance
• Emergency and business continuity plans
• Performance monitoring and reporting
• Security and confidentiality policy
• Optional Service location Changes
Customer Service Requirements
• Late delivery notification
• Package tracking and documentation
• Loss and Liability policy
• Pricing and Billing requirements
• Primary Account Manager and Emergency Contacts
• Customer Service and Communication requirements
Equipment & Staffing
• Vehicle & Storage Facility Requirements
• Personnel requirements and Employee Conduct
• Compliance and Regulatory Requirements
• Sustainability and Environmental Considerations
See attached Courier Specification document for additional details.
Description
See Attachments (2 thru 5) document for service locations, pick-up/drop off times, and flat rate cost by location. Bidder shall complete the highlighted fields on Attachments 4 & 5 and submit a copy of that document as part of the bid submission.
The State reserves the right to add or remove locations on this contract.
Contract Term
The term of the contract will begin 7/1/2026 and end on 6/30/2027.
The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to 5 (five) annual extensions. The resulting contract will be available to all State Agencies.
Required to View Event
Prerequisites Required to Enter Bid
01 May 2026
1. Bidder shall read and make certifications of the their Bid.
2. Bidder shall read and authorize to release information for their Bid.
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Buyer Attachments
1. Courier Specifications 4.24.26 final.pdf
2. Attachments (2 thru 5) 4.23.26.xlsx
01 May 202601 May 202601 May 202601 May 202601 May 202601 May 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzY2NDIzLTIwMTU1NDUxMTRDb3VyaWVyIFNwZWNpZmljYXRpb25zIDQuMjQuMjYgIGZpbmFsLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzY2NDIzLTIwMTU1NDU1MjdBdHRhY2htZW50cyAoMiB0aHJ1IDUpICA0LjIzLjI2Lnhsc3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1: Form of Bid
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.
1.2 Enter the Bidder's State or Foreign Country of Residence.
1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".
1.4 Enter the number of years the Bidder has been in business in the text box.
1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.
1.6
The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to upload reference letters to the Vendor Attachments Section, enter "see attached" in the text box.
1.7 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.
1.8 Is the Bidder requesting confidential treatment of specific information?
1.9 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.
Group 2: Terms and Conditions
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
2.1 Bidder shall read the RFB Definitions and enter a response.
2.2 Bidder shall read the Administrative Terms and enter a response.
2.3 Bidder shall read the Contract Terms & Conditions and enter a response.
2.4 Bidder shall read the Specification Terms and enter a response.
2.5 Bidder shall read the Terms and Conditions for SERVICES and enter a response.
2.6 Bidder shall read the Insurance Requirements and enter a response.
2.7 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.
2.8 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.
Group 3: Payment Terms
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?
3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.
3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.
Group 4: Specifications for Courier Services
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
4.1 Bidder shall provide a flat rate cost for each location listed in Attachments 4 & 5.
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4.2
The Bidder confirms its ability to meet and perform all requirements outlined in the specification document for the entire term of the resulting Contract, if awarded. Upon request, the Bidder must provide specific references and/or supporting documentation to verify compliance. Failure to supply this information may result in the Bid being deemed non-responsive and rejected. The Agency reserves the right to determine whether the submitted information sufficiently demonstrates the Bidder’s ability to meet the requirements. If the Agency determines it does not, the Bid may be disqualified. Please provide the required information as an attachment and upload the document.
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Product Line Items Product Line Items
There are no Items added to this event.
01 May 202601 May 202601 May 202601 May 2026
Service Line Items Service Line Items
There are no Items added to this event.
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File details come from the government source that posted it. Updated .