1363142-event.pdf

18 February 2026

AI Innovation Institute Technology Solutions The University requests proposals from qualified partners to deliver state-of-the-art AI technology resources, software, and services aligned to the establishment of the AI Innovation Institute.

18 February 2026

Open 1/8/2026 9:00 AM EST Type Purchasing- Request for Proposal Close 2/18/2026 2:00 PM EST Number CDR010826 Currency US Dollar

Sealed Until 2/18/2026 2:00 PM EST

Contacts Christopher Robinson chris.robinson@uconn.edu

Phone +1 860-486-5004

Commodity Codes Commodity Code Description 344 IT Network Equipment 342 IT Consulting - System Implementation / Project-based 480 Servers - Equipment 481 Servers - Maintenance and Related Services 488 Software, Platform, or Infrastucture as a Svc. (SaaS, PaaS, IaaS) & Hosting Svcs.

490 Software Licenses 491 Software Maintenance and Support

18 February 202618 February 202618 February 202618 February 202618 February 202618 February 202618 February 202618 February 202618 February 2026 mailto:chris.robinson@uconn.edu

Intent to Bid Directions:

Suppliers intending to submit a Proposal must read and follow the Submittal Instructions provided below, the Request for Proposals, and the Template Contract. The Request for Proposals and Template Contract are available for download in the Buyer Attachments

Questions Due: February 10, 2026; 2:00 PM ET

To submit questions, open the Event and select the Q & A Board page link in the Event menu, select Ask a Question, complete the required fields (Subject, Question) and add an attachment, if applicable. Once completed, select Submit a Question. Answers will be posted as an Addendum in the Buyer Attachments.

Pre-Proposal Conference (Optional):

The University of Connecticut Procurement Department will conduct a Pre-Proposal Conference at the date, time, and location stated in the Request for Proposals. Attendance is optional but prospective Proposers are encouraged to attend.

Submittal Instructions:

There are a number of sections within this solicitation opportunity that require your attention.

1. Buyer Attachments - Attachments related to the bid, including the Request for Proposals, Template Contract, and supplemental information.

2. Supplier Attachments - Proposer to upload any necessary attachments. There is a 50 MB size limit per file upload in the HuskyBuy system.

3. Questions - Proposers response to a number of content areas including Scope of Work, References, Terms and Conditions, Contract Requirements, and Required Submittals. [For questions that require an uploaded file: One

(1) upload per question is allowed. Multiple uploads erase prior uploads. There is a 50 MB size limit per file upload in the HuskyBuy system.]

4. Pricing - Pricing proposal must include the Proposers entire pricing and financial proposal.

Point of Contact & Communication:

Upon formal issuance of a Sourcing Event, the University and Proposer(s) will cease all informal communications relevant to the Sourcing Event. All questions must be submitted through this portal. Upon Sourcing Event status change with the selected Proposer(s), all other Proposers will be notified as to their Sourcing Event status, or when the University formally rejects all proposals and cancels the Sourcing Event process. Failure to adhere to this provision may result in a Proposer being declared ineligible, proposal rejection, or Sourcing Event cancellation. The University will not respond to any request for clarification received after the Deadline for Proposer Questions has expired.

Under no circumstances, may any proposer or its representative contact any employee or representative of the University regarding this Sourcing Event prior to the closing date. Strict adherence to this important procedural safeguard is required. Any violation of this condition may result in proposer being considered non-compliant and ineligible for award.

Questions and Answers:

All questions must be submitted through this portal. All Questions and answers will be managed through this portal. Question and answers are incorporated into the Sourcing Event and may be incorporated along with the

Description

Sourcing Event into any resulting contract. Failure of a Proposer to acknowledge the Questions and Answers does not relieve the Proposer of any responsibility for complying with the terms thereof.

Supplier Diversity:

The University of Connecticut is committed to providing a professionally inclusive environment within which small and minority businesses are encouraged to participate in the procurement experience, as they are afforded equal access to the bid process that transfers goods and services to the campus communities. The University encourages participation by Small (SBE), Minority-Owned (MBE), Woman-Owned (WBE) businesses, and businesses owned by persons with a disability (DisBE), certified as such by the State of Connecticut’s Department of Administrative Services (DAS) Supplier Diversity Division, pursuant to Connecticut General Statute 32-9e. Additionally, the University encourages Connecticut-based businesses to participate within this public bid process.

To become a DAS-Certified S/M/W/DisBE, your company must meet the qualifications as determined by legislation, under §4a-60g of the Connecticut General Statutes (CGS). For further information, please visit this website: https://portal.ct.gov/DAS/Services/Licensing-Certification-Permitting-and-Codes/Small-Minority- Business-Center or contact the DAS Supplier Diversity Division (Set-Aside Program) at (860) 713-5057. To learn about the University of Connecticut’s Supplier Diversity Program (USDP), visit http://supplierdiversity.uconn.edu, or contact the USDP by e-mail at supplierdiversity@uconn.edu or by phone at (860)486-2614.

Contract Term:

Initial term of 4 years, plus 5 additional 1-year extensions, or any part or combination thereof, for a total potential contract term of nine (9) years.

Mandatory Submittals and Forms:

Mandatory Submittals are identified within the Questions in this platform. If you have any difficulty copying and pasting the links (located on the Mandatory Submittals and Forms page) into your browser, please refer to the active hyperlinks below. The completed documents must be uploaded in the Mandatory Submittals and Forms section of the event.

Form 1. Campaign Contribution Certification is available at the following link: https://portal.ct.gov/OPM/Fin- PSA/Forms/Ethics-Forms Please download, complete and attach to your submission.

Bidder Contract Compliance Monitoring Report: https://portal.ct.gov/- /media/dds/conversion/notificationtobidders1.pdf

University's Vendor Code of Conduct: http://policy.uconn.edu/2013/02/12/vendor-code-of-conduct/

CT Economic Impact Form:

http://www.biznet.ct.gov/SCP_Documents/Groups/1/Connecticut Economic Impact Form (DAS-46).pdf

Additional Links:

Summary of Ethics Laws: https://portal.ct.gov/-/media/Ethics/Guides/2021/Contractors-Guide-to-the-Code-of- Ethics-Rev-11-2021.pdf

Office of University Compliance: https://compliance.uconn.edu https://portal.ct.gov/OPM/Fin-PSA/Forms/Ethics-Forms https://portal.ct.gov/OPM/Fin-PSA/Forms/Ethics-Forms https://portal.ct.gov/-/media/dds/conversion/notificationtobidders1.pdf https://portal.ct.gov/-/media/dds/conversion/notificationtobidders1.pdf http://policy.uconn.edu/2013/02/12/vendor-code-of-conduct/ http://www.biznet.ct.gov/SCP_Documents/Groups/1/Connecticut%20Economic%20Impact%20Form%20(DAS-46).pdf https://portal.ct.gov/-/media/Ethics/Guides/2021/Contractors-Guide-to-the-Code-of-Ethics-Rev-11-2021.pdf https://portal.ct.gov/-/media/Ethics/Guides/2021/Contractors-Guide-to-the-Code-of-Ethics-Rev-11-2021.pdf https://compliance.uconn.edu

Required to View Event

Prerequisites Required to Enter Bid

1. Review the text below and acknowledge.

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Buyer Attachments

1. UConn Inst for AI Innovation Tech Sol RFP CDR010826.pdf

2. UConn AI Innovation Tech Sol RFP Contract Template CDR010826.pdf

3. UConn Inst for AI Innovation Tech Sol RFP CDR010826 Q&A Addendum 1.pdf

4. Registration Instructs - Pre-Proposal Conf - UConn RFP CDR010826.pdf

5. UConn AI Innov Tech Sol RFP CDR010826 Pre-Prop Conf Slides.pdf

6. AI Institute Tech Sol RFP CDR010826 Pre-Prop Conf-20260121 Record Comp.mp4

7. UConn Inst for AI Innovation Tech Sol RFP CDR010826 Q&A Addendum 2.pdf

8. UConn Inst for AI Innovation Tech Sol RFP CDR010826 Q&A Addendum 3.pdf

9. UConn Inst for AI Innovation Tech Sol RFP CDR010826 Q&A Addendum 4.pdf

0. UConn Inst for AI Innovation Tech Sol RFP CDR010826 Q&A Addendum 5.pdf

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Questions Required Questions

Group 1.1: Organization

Instructions:

General Instructions (Applies to all Tables): The University prefers a brief but thorough response to each question. Do not merely attach additional documents to the response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the question is inapplicable (preferably with explanation).

1.1.1 Firm Name

1.1.2 Firm Address

1.1.3 Define the address type

1.1.4 Provide the principal office address

1.1.5 Name of Primary Contact

1.1.6 Phone Number for Primary Contact

1.1.7 Email for Primary Contact

1.1.8 Indicate if your firm is certified through Connecticut Department of Administrative Services as one of the following (Choose N/A if not applicable.)

1.1.9 Number of years your firm has been in business

1.1.10 Number of years your firm has been in business under its present business name

1.1.11 Other or former names that your firm has operated under (Put "N/A" if not applicable.)

1.1.12 List any parent company (if any), and all subsidiaries and/or affiliates associated with your firm

1.1.13 Indicate the legal structure of your firm.

1.1.14 Incorporation or organization date

1.1.15 Indicate the State of incorporation or organization

1.1.16 Partnership organization date

1.1.17 Type of partnership

1.1.18 Individually owned business organization date

Group 1.2: Executive Summary Instructions:

1.2.1 Provide a brief summary of the proposal, the highlights, and the key benefits of the selection of Proposer as the Contractor.

Group 1.3: Form of Proposal Instructions:

1.3.1 Proposer understands that the University reserves the right to reject any and all proposals, waive irregularities or technicalities in any offer, and accept any offer in whole or in part which it deems to be in its best interest.

1.3.2

Proposer hereby certifies: (a) that this proposal is genuine and is not made in the interest of or on behalf of any undisclosed person, firm or corporation; (b) that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham bid; (c) that the proposer has not solicited or induced any person, firm or corporation to refrain from bidding; and (d) that the proposer has not sought by collusion to obtain any advantage over any other proposer or over the University.

1.3.3 Proposer agrees that the response to this proposal is a legal and binding offer and the authority to make the offer is vested in the signer. Minor differences and informalities will be resolved by negotiation prior to acceptance of the offer.

1.3.4 Please acknowledge by entering "Agree" for payment terms of 2% 15 days, Net 45 days or provide alternate payment terms.

1.3.5

Conflict of Interest: The bidder shall disclose and identify to the University, with its proposal, any relationships, which may constitute a potential conflict of interest with the University of Connecticut Procurement Services Department, or any other University organizations or departments for the purpose of determining whether a conflict of interest exists. All such disclosures require acceptance/approval action on the part of the University, who shall determine, in its sole discretion, whether an impermissible conflict exists.

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1.3.6

Ethics and Compliance Reporting/Whistleblower Protection: The Office of University Compliance is responsible for handling anonymous ethics and compliance reporting. As a provider of goods and/or services to the University, you are hereby required to notify your employees, as well as any subcontractors, who are involved in the implementation of this contract, of this reporting mechanism. Any person who is aware of unethical practices, fraud, violation of state laws or regulations, or other concerns relating to University policies and procedures can report such matters anonymously using the information provided on their website at https://compliance.uconn.edu

1.3.7

Unless specifically authorized in writing by the University's Communications Department on a case by case basis, the Contractor shall have no right to use, and shall not use, the name of the University of Connecticut, its officials or employees, or the Seal of the University, a) in any advertising, publicity, promotion; nor b) to express or imply any endorsement of Contractor's products or services; nor c) to use the name of the state, its officials or employees or the University seal in any manner (whether or not similar to uses prohibited by subparagraphs (a) and (b) above) except only to manufacture and deliver in accordance with this agreement such items as are hereby contracted by the University.

1.3.8

The laws of the State of Connecticut provide it is a felony to offer, promise or give anything of value or benefit to a State employee with intent to influence that employee’s acts, opinion, judgment or exercise of discretion with respect to that employee’s duty.

Evidence of violation of this statute will be turned over to the proper prosecuting attorney. See code of Ethics in Connecticut General Statutes Section 1-79 through Section 1-90. Proposer agrees by signing any resultant contract to abide by all Connecticut and Federal ethics laws, current and future.

1.3.9 Expiration of Proposals: Proposals shall remain in effect from the RFP due date and time for a minimum period of 180 days.

Group 1.4: Template Contract Terms and Conditions Instructions:

1.4.1 The successful Proposer will be required to enter into a written contract with the University of Connecticut. The University’s template contract for this opportunity is available in the Buyer Attachments and is incorporated herein by reference.

1.4.2

All exceptions to, deviations from, or inability to comply with the requirements set forth in the RFP or the University’s Template Contract terms and conditions must be declared and outlined in detail. If applicable, upload Proposer's outline of deviations, exceptions, and proposed alternate language (if applicable). Failure to upload an outline of deviations, exceptions, and alternate language constitutes acceptance of the University Template Contract without exception. (If use of one or more Proposer template is proposed (SLA, EULA, License, etc.), each such template must be uploaded in the Supplier Attachments section.)

Group 2.1: Technical capability & demonstrated success:

Instructions: Group 2.1 addresses Proposer's technical capability and demonstrated success in the implementation of AI computing services to a research-driven customer base.

2.1.1 Provide the history and primary focus of your company and any ownership changes that have occurred in the last ten (10) years.

2.1.2 Describe your firm's market standing and competitive posture in the AI domain, particularly as it relates to a research-driven customer base.

2.1.3 Identify the personnel who will directly support the University project, including a brief bio and professional capabilities statement. (A key staffing plan (in PDF format) may be attached in the following item.)

2.1.4 Attach the key staffing plan for the project in PDF format (optional).

2.1.5 Identify and describe experience in the design, build, supply, and installation of AI systems comparable in size and scope to the project described in the RFP.

2.1.6 Identify and describe experience in the administration, monitoring, and optimization of AI systems comparable in size and scope to the project described in the RFP, include details on experience with the managed services delivery model.

2.1.7 Identify and describe experience in the support and enhancement of AI systems comparable in size and scope to the project described in the RFP.

Group 2.2: System architecture, project plan, and timeline:

Instructions:

2.2.1 Describe the proposed AI System design and architecture. (A detailed and itemized description (in PDF format) may be attached in the following item.)

2.2.2 Attach a detailed and itemized description of the AI System design and architecture in PDF format (optional).

2.2.3 Confirm the understanding of the minimum hardware and software needs for the AI system identified in the RFP and confirm that all needs are met by the proposed AI system.

2.2.4 Identify the proposed system modality to meet current and long-term needs of the University (select all that apply):

2.2.5 If an on premise solution is proposed, describe the proposed cloud access until the system is fully configured and deployed.

2.2.6 If an on premise solution is proposed, describe the plan for installation, system testing, and configuration.

2.2.7 Identify the proposed hardware solutions to meet the needs described in the RFP.

2.2.8 Identify the proposed software solutions to meet the needs described in the RFP.

Describe the proposed software in detail and the maintenance strategy, including OS version and software upgrades/patches and related strategy for service interruption mitigation.

2.2.9 Articulate all proposer assumptions related to technical or programmatic support by UConn personnel, if any.

2.2.10 Identify and describe the proposed computing environment technical architecture to support multiple, logically segregated security enclaves as described in the RFP.

2.2.11 Describe how users and data move between enclaves in the proposed AI system, if at all.

2.2.12 Describe how the design supports the University's ability to meet HIPAA, NIST SP 800-171, and FISMA requirements for applicable workloads.

2.2.13 Describe the proposed warranty and technical support for the AI System, as applicable.

2.2.14 Describe the proposed IP indemnification for the AI System, as applicable.

2.2.15 Describe the proposed plan to provide periodic system refreshes for the AI System.

2.2.16 Described the timeline for each element or phase of the proposal, as applicable.

2.2.17 Describe the proposed implementation plan for the AI System as proposed. (A detailed timeline and/or implementation plan (in PDF format) may be attached in the following item.)

2.2.18 Attach a detailed timeline and/or implementation plan for the project in PDF format (optional).

Group 2.3: Financial Proposal:

Instructions: Provide detail on pricing, short-term and long-term cost-effectiveness, economic factors, and feasibility.

2.3.1

Describe the financial proposal including all pricing, charges, or fees for hardware, equipment, materials, software, access, services, warranties, and maintenance to be supplied by Proposer. (As applicable, identify all one-time and recurring costs and the method for calculation of pricing, charges, or fees, if contingent or undetermined.) (A complete and itemized financial and economic proposal (in PDF format) may be attached in the following item.)

2.3.2 Attach the complete and itemized financial and economic proposal in PDF format (optional).

2.3.3 RFP Page 6 includes detailed instructions on the required itemization of costs and charges within the proposal (narrative responses or upload). Acknowledge the pricing proposal instructions have been reviewed and understood.

2.3.4 Describe any other financial or economic considerations of the proposal.

Group 2.4: Value-added considerations Instructions:

2.4.1 Describe value-added features or additional services or approaches to assisting UConn in realizing its goals and objectives as described in the RFP.

2.4.2 Describe proposals for future collaboration with UConn to foster a network of industry partners, researchers, and stakeholders to drive AI skill democratization, applied AI commercialization, and regional research advancements, if any.

2.4.3 Describe proposed future joint research programs with UConn, if any, such as establishing and executing a collaborative research program focused on challenging problems and large grant opportunities involving transformative AI solutions.

2.4.4 Describe any proposed collaborative initiatives for AI education and training, such as developing and implementing a comprehensive AI curriculum including education, workforce training, and skill development.

Group 3.1: Additional Required Forms and Acknowledgements Instructions: Download the forms where applicable, complete and attach.

3.1.1 Form 1. Campaign Contribution Certification. Download Form 1 from the link below, complete and attach here.

https://portal.ct.gov/OPM/Fin-PSA/Forms/Ethics-Forms

3.1.2 Bidder Contract Compliance Monitoring Report

https://portal.ct.gov/-/media/dds/conversion/notificationtobidders1.pdf

3.1.3 SEEC Form 10 - Please review and acknowledge the attached file.

3.1.4 Please acknowledge you have read and will comply with the University's Vendor Code of Conduct located at: http://policy.uconn.edu/2013/02/12/vendor-code-of-conduct/

3.1.5 CT Economic Impact Form http://www.biznet.ct.gov/SCP_Documents/Groups/1/Connecticut Economic Impact Form (DAS-46).pdf

3.1.6 Non-Collusion Affidavit: Please download and sign, then upload the signed copy.

Group 4.1: References

Instructions: Provide three references of comparable size and scope to the University's requirements in this solicitation. (References from higher education are preferred.)

4.1.1 Reference #1 Customer Name

4.1.2 Reference #1 Street Address, City, State, Zip

4.1.3 Reference #1 Contact Name

4.1.4 Reference #1 Email Address for Contact

4.1.5 Reference #1 Phone Number for Contact

4.1.6 Reference #1 Contract Dates

4.1.7 Reference #1 Contract Summary - Please describe reference project emphasizing similarities to the University requirements.

4.1.8 Reference #2 Customer Name

4.1.9 Reference #2 Street Address, City, State, Zip

4.1.10 Reference #2 Contact Name

4.1.11 Reference #2 Email Address for Contact

4.1.12 Reference #2 Phone Number for Contact

4.1.13 Reference #2 Contract Dates

4.1.14 Reference #2 Contract Summary - Please describe reference project emphasizing similarities to the University requirements.

4.1.15 Reference #3 Customer Name

4.1.16 Reference #3 Street Address, City, State, Zip

4.1.17 Reference #3 Contact Name

4.1.18 Reference #3 Email Address for Contact

4.1.19 Reference #3 Phone Number for Contact

4.1.20 Reference #3 Contract Dates

4.1.21 Reference #3 Contract Summary - Please describe reference project emphasizing similarities to the University requirements.

Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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