1333ND25RNB100008AMENDMENT001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NUMBER

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

See Attachment Page.

1 10

1333ND25RNB100008001 DEC 04, 2024 NB107030-24-01468

000SB

NATIONAL INST OF STDS AND TECHNOLOGY

100 BUREAU DRIVE STOP 1640

BUILDING 301 ROOM B129

GAITHERSBURG MD 20899-1640

See Block 6

1333ND25RNB100008

NOV 19, 2024

See Schedule

Attachment Page

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RFP 1333ND25RNB100008 ATTACHMENT PAGE

THE ABOVE NUMBERED SOLICITATION IS AMENDED TO:

1. PROVIDE ANSWERS TO QUESTIONS RECEIVED

2. REVISE FAR 52.212-1 (ADDENDUM) SECTION (b)(1) VOLUME I GO/NO GO

(REFERENCE PAGE 13 OF THE SF1449 RFP DOCUMENT), AS FOLLOWS:

FOR BULLET ONE CHANGE ALL KEY PERSONNEL TO THE KEY PERSONNEL ROLE OF

AV SYSTEMS DESIGN ENGINEER, LEVEL II; AND REMOVE “OR NON-KEY PERSONNEL”

– REFERENCE AMENDMENT 001 PDF AND WORD ATTACHMENTS

FOR BULLET TWO CHANGE ALL KEY PERSONNEL TO THE KEY PERSONNEL ROLE(S)

OF THE AV SYSTEMS DESIGN ENGINEER, LEVEL II AND/OR THE PROJECT MANAGER;

AND REMOVE “OR NON-KEY PERSONNEL” – REFERENCE AMENDMENT 001 PDF AND

WORD ATTACHMENTS

THE DUE DATE/TIME FOR RECEIPT OF PROPOSALS REMAINS 5:00PM ET WED 18 DEC

END TEXT

Table of Contents

Q+A, CTS+CCNA CERTIF. CLARIFICATIONS

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CLAUSES

Q+A, CTS+CCNA CERTIF. CLARIFICATIONS

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QUESTIONS AND ANSWERS PURSUANT TO RFP 1333ND25RNB100008 AV

SERVICES IDIQ

Q1. Can an offeror leverage the OEM reseller qualifications of a proposed subcontractor to meet the go/no go criteria for this solicitation?

A1. Yes, as long as the subcontractor has the OEM reseller qualifications at time of proposal submission.

Q2. Can we conduct a site visit to better understand the spaces where AV/VTC services will be required, or would you be able to provide any site data for reference?

A2. Site visit opportunities would be offered to IDIQ contract recipients at the task order level for any conference room spaces in need of AV or VTC refreshes.

Q3. Is there an incumbent contractor currently performing this work? If so, could you kindly share the contract number associated with that award?

A3. Yes, the IDIQ contract nos. are: 1333ND20DNB100002, 1333ND20DNB100003 and 1333ND20DNB100004

Q4. Although it is limited to fifty (50) single sided pages for the proposal. What is the page limit for each Volume?

A4. There is no specific page count per volume. The no. of pages per volume shall be at the discretion of the offeror.

Q5. Is there a format for the resumes?

A5. There is no specific format for resumes. The resume format shall be at the discretion of the offeror.

Q6. Documents needed to adequately quote the Mock Task Orders are missing.

Will you provide that for us?

A6. The Mock Task Order requirements reside on pages 43-46 of the attachment named “1333ND25RNB100008 AV SVCS IDIQ RFP”.

Q7. What is the page limit per past performance?

A7. There is no specific page limit per past performance. The no. of pages per past performance shall be at the discretion of the offeror.

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Q8. We do not have the documents to quote the Mock Task Orders, so are requesting a two-week extension on this proposal. Is this possible?

A8. See response to Q6. NIST will not be extending the due date/time for receipt of proposals.

Q9. Every AV hardware manufacturer provides different discount structures so providing a standard discount off of MSRP across the board for all hardware is very difficult to ensure the Government gets the best pricing. Can the MSRP Discount sheet be adjusted to have multiple line items detailing a specific discount per manufacturer vs. a standard discount for all manufacturers as higher discounts will be available for certain manufacturers?

A9. Refer to the Attachment named “AV-VTC GEAR MSRP DISCOUNT FILL-IN” which states If MSRP discount varies, the offeror may include a listing of their primary OEM brands and the MSRP discount rate to be offered to NIST.

Q10. Does the Government have an estimated number of Task Orders for new AV system installations that are expected in a given year for each location?

A10. NIST estimates approximately three per year in Gaithersburg and two per year in Boulder.

Q11. Does the Government have an estimated number of hours per job title for each year of the IDIQ contract?

A11. Based on historical data, the most frequently used labor categories with NIST estimates are:

AutoCAD Designer – eighty hours Design Engineer – sixty hours Programmer – one hundred hours Project Manager – eighty hours Technician – four hundred hours Field Engineer – two hundred hours

Q12. How many existing Integrated AV systems are there currently deployed throughout the NIST AV enterprise at each location?

A12. NIST estimates approximately twenty-five in Gaithersburg and twelve in Boulder.

Q13. How many off-site Live event support services are there estimated to be in a given year?

A13. NIST estimates approximately one to two per year.

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Q14. Is the hardware needed for rental for the off-site live events the same for all events or does it vary to ensure the proper hardware is available?

A14. The type of equipment will remain the same; however, quantities will change.

Q15. Is there a list of standard hardware required for these off-site live events where rental equipment may be needed?

A15. PTZ cameras, video switcher, audio mixer, microphones, loudspeakers, AV bridge and displays is the standard required hardware.

Q16. How many on and off-site technical services support orders are estimated per year by location?

A16. NIST estimates approximately one per year.

Q17. RFP Section (a) General Instructions - Are there specific formatting requirements (e.g., tables, narratives, or templates) that should be used for Volume VI – Mock Task Orders?

A17. There are no specific formatting requirements. The choice of format used shall be at the discretion of the offeror.

Q18. RFP Section (a) General Instructions - What level of detail is expected for technical and pricing approaches within the mock task orders?

A18. Content for the Mock Task Order technical and price proposals is defined on page 25 of the attachment named “1333ND25RNB100008 AV SVCS IDIQ

RFP”.

Q19. RFP Section (a) General Instructions - Is the 10-age limit on the mock TOs inclusive of the pricing proposal as well?

A19. No

Q20. RFP Section (a) General Instructions - Are we meant to include pricing for this proposal and the mock TOs in Volume V: Price Proposal and Volume VI:

Mock Task Orders?

A20. Volume V will contain the labor rates and MSRP discount(s) for the IDIQ base period through option year 4. The Volume VI Mock Task Order price proposals shall utilize the labor rates established for Volume V for the base period.

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Q21. RFP Section (a) General Instructions - Is the itemized pricing for Mock Task Orders required in Volume V: Price Proposal subject to the 50-page limit.

A21. Mock Task Order pricing shall reside in Volume VI which is excluded from the 50-page limit.

Q22. RFP Section General Instructions (b)(1) GO/NO GO – The section requests that the contractor submit Active CTS-D(esign) and CTS-I(nstallation) certifications of all key personnel or non-key personnel. Could you please clarify whether this applies to all employees or only to key personnel.

A22. NIST has determined the CTS-D and CTS-I certifications apply to key personnel role of the AV Systems Design Engineer, Level II. FAR 52.212-1 ADDENDUM GO/NO GO Volume I details are updated. Both a PDF and a Word document are included as attachments to Amendment 001.

Q23. RFP Section General Instructions (b)(1) GO/NO GO – The section specifies that the contractor must submit Active Cisco CCNA certifications for all key or non-key personnel. However, this requirement appears to be contradicted elsewhere in the RFP. Could you please clarify whether this applies to all employees or only to key personnel.

A23. NIST has determined the CCNA certification applies to the key personnel role(s) of the AV Systems Design Engineer, Level II and/or the Project Manager (PM). For clarity, one or both may possess the CCNA certification. FAR 52.212- 1 ADDENDUM GO/NO GO Volume I details are updated. Both a PDF and a Word document are included as attachments to Amendment 001.

Q24. RFP Section (5) VOLUME 5: PRICE PROPOSAL – BASE CONTRACT, OTHER DIRECT COSTS FOR TASK ORDERS – Will travel be included as an ODC?

A24. ODCs will be negotiated at the task order level on a case-by-case basis.

Q25. RFP Section (3) Volume III: Technical Proposal – Base Contract (B) Specific areas to be addressed – Could you please clarify the anticipated level of effort and any additional scope for Live Event Support, including on-site and remote requirements?

A25. The scope for any live event support requirements would be defined at the task order level. When soliciting these opportunities, the IDIQ recipients would propose the relevant level of effort.

Q26. RFP Section (3) Volume III: Technical Proposal – Base Contract (B) Specific areas to be addressed – Will international travel expenses be reimbursed under this contract?

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A26. ODCs will be negotiated at the task order level on a case-by-case basis.

Q27. If a contractor does not possess a TS Facility Clearance, is NIST willing to sponsor the clearance process?

A27. TS Facility Clearances are not relevant for this requirement.

Q28. RFP Section (a) General Instructions – Could you confirm the number of full-time equivalents (FTEs) required at each location, including Colorado, Gaithersburg, Rockville, and Washington, D.C.?

A28. There will be no FTEs associated with any resultant IDIQ contract awarded.

Any FTE needs would be defined at the task order level.

Q29. RFP Section (3) Volume III: Technical Proposal – Base Contract (B) Specific areas to be addressed – Are there specific personnel required to be on-site, and if so, could you identify the roles and associated locations?

A29. There will be no specific personnel required to be on-site under any resultant IDIQ contract awarded. Any specific personnel required to be on -site would be defined at the task order level.

Q30. Will the govt accommodate a site visit for the DC and/or Gaithersburg locations?

A30. See A2 above.

Q31. Will the govt accommodate a site visit for the Boulder locations?

A31. See A2 above.

Q32. Can a BOM of existing equipment and services be provided?

A32. NIST will not be providing a BOM of existing equipment and services.

Q33. Can design documents or line drawings for existing systems be provided?

A33. Design documents and line drawings would only be offered at the task order level.

Q34. What is the required response time for service visits?

A34. Service visit response times would be defined at the task order level.

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