1321249-event.pdf
PDF 443 KB Posted
- Attached to
- HSC North Elevator Modernization
- Solicitation number
- RFP202590000655
- Issued by
- West Virginia
About this file
This is a Request for Proposal (RFP) issued by West Virginia University (WVU) on behalf of its Board of Governors for the HSC North Elevator Modernization project located on the Evansdale Campus in Morgantown, West Virginia. The project involves providing labor, materials, equipment, tools, and supervision to modernize traction elevators inside the WVU Health Sciences Center North, including select demolition, concrete work, general trades, carpentry, elevator modernization, electrical, plumbing, and HVAC work. The RFP was released on 6/23/2025 with a proposal due date of 7/24/2025 at 3:00 PM EDT. A non-mandatory pre-bid meeting and site visit is scheduled for 7/7/2025 at 10:00 AM EST in HSC South Room G353. The project has a substantial completion date of 7/13/2026 and a final completion date of 7/27/2026.
The RFP includes liquidated damages of $1,000 per calendar day for delays in achieving substantial completion and $500 per calendar day for delays in achieving final completion. Contractors must comply with WVU Environmental Health and Safety (EH&S) Contractor Safety Program. The solicitation requires submission of various exhibits, including a scope of services, cost summary sheet, similar experience form, specifications and drawings, state of WV and WVU requirements, safety evaluation, drug-free affidavit, and purchasing affidavit. The procurement process is highly controlled, with all questions and communications to be directed through the Department of Procurement, Contracting, & Payment Services (PCPS).
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23 June 2025
HSC North Elevator Modernization Provide labor, materials, equipment, tools and supervision to modernize traction elevators inside the WVU Health Sciences Center North.
23 June 2025
Released 6/23/2025 3:00 PM EDT Type Request for Proposal Open 6/23/2025 4:00 PM EDT Number RFP202590000655 Close 7/24/2025 3:00 PM EDT Currency US Dollar
Sealed Until 7/24/2025 3:00 PM EDT
Contacts Kaison Ball kaison.ball@mail.wvu.edu
Phone +1 304-293-5711
Commodity Codes Commodity Code Description 24101601 Elevators 72000000 Building and Facility Construction and Maintenance Services 72100000 Building and facility maintenance and repair services
23 June 202523 June 202523 June 202523 June 202523 June 202523 June 2025 mailto:kaison.ball@mail.wvu.edu
Project Description
West Virginia University on behalf of its Board of Governors (“BOG”) located in Morgantown, West Virginia (“WVU” or “University”) is initiating this Request for Proposals (“RFP”) from qualified, experienced, and licensed Proposers to provide labor, materials, equipment, tools and supervision to modernize traction elevators inside the WVU Health Sciences Center North. The work includes, but is not limited to select demolition, concrete work, general trades and carpentry, elevator modernization, electrical, plumbing, and HVAC work. The work is located on the Evansdale Campus of West Virginia University in Morgantown, WV.
Notations
1. Required documentation must be submitted under SUPPLIER ATTACHMENTS with Response.
2. Questions MUST be submitted directly on the solicitation website on the Q&A Board.
3. Addenda will be posted on the Q&A Board; while the system should generate an automatic email, please be sure to visit the site regularly during this solicitation.
4. Your bid response MUST be submitted directly on this website in a PDF format (SINGLE PDF).
Personnel
1. Design and Construction
a. Scott Owen – Project Manager
2. Procurement
a. Kaison Ball
b. Kaison.Ball@mail.wvu.edu
c. Virgil Cooper
d. Vccooper@mail.wvu.edu
Prebid/Site Visit
1. There will be a Non-Mandatory Pre-Bid Meeting/Site Visit per the following:
DATE: 07/07/2025
TIME: 10:00am EST LOCATION: HSC South Room G353 (Ground Floor) – Enter HSC South at the first floor. Take the elevators to the ground floor.
a. Proposers should notify the Procurement Officer with intent to participate no later than one day prior (07/06/25, 10:00am EST); requests will be accepted via email and/or on the Q&A Board.
Cutoff for Questions
DATE: 07/11/2025
TIME: 12:00pm EST
Solicitation Due Date
DATE: 07/24/2025
TIME: 3:00pm EST
- In the event the Due Date changes, it will be posted via addendums on the Q&A Board; the date will not change on this description.
Communications
1. The proposal process is highly controlled. To protect the integrity of the process, any questions or clarifications regarding this Request for Bid/Proposal must be handled through the Department of Procurement, Contracting, & Payment Services (PCPS).
Completion Dates
1. The Contractor shall achieve Substantial and Final Completion of the entire Work as calculated or indicated below. The date of issuance of the West Virginia University's Notice to Proceed and/or Contract shall be used to calculate Substantial and Final Completion.
a. Substantial Completion shall be: July 13, 2026
b. Final Completion shall be: July 27, 2026
c. Final Completion shall be when project site is de-mobilized and all project documents listed in Close-Out section of the specifications has been sent to the Owner.
Description
Liquidated Damages
1. The Contractor shall achieve Substantial and Final Completion of the entire Work as calculated or indicated above. The date of issuance of the West Virginia University's Notice to Proceed or Executed Agreement shall be used to calculate Substantial and Final Completion of contract time stated in number of consecutive calendar days or established date. Time is of the essence.
a. Liquidated Damages shall be One Thousand Dollars ($1,000) per Calendar Day of delay in achieving Substantial Completion and Five Hundred Dollars ($500) per Calendar Day of delay in achieving Final Completion.
Visitors/Contractors Reminders
1. Contractors must read and comply with WVU EH&S Contractor Safety Program:
a. https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf
Buyer Attachments
1. RFP202590000655.pdf
2. Exhibit A - Scope of Services.pdf
3. Exhibit B - Cost Summary Sheet.xlsx
4. Exhibit C - Similar Experience Form.pdf
5. Exhibit D - Specifications and Drawings.pdf
6. Exhibit E - State of WV & WVU Requirements.pdf
7. Exhibit F - Safety Evaluation.pdf
8. Exhibit G - State of WV Drug Free Affidavit.pdf
9. Exhibit H - Purchasing Affidavit.pdf
0. Exhibit I - CD200 Example.pdf
1. Exhibit J - Authorized Agent.pdf
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