1308727-event.pdf

25 April 2025

Great Falls College MSU Pour & Beverage Vending Rights Great Falls College Pour and Beverage Vending Rights.

25 April 2025

Open 4/25/2025 2:00 PM MDT Type Request for Proposal Close 5/22/2025 2:00 PM MDT Number MSU-RFP-2025-0712 Currency US Dollar

Sealed Until 5/22/2025 2:00 PM MDT

Payment Terms 0% 0, Net 30

25 April 2025

Contacts Jeni Luft jeni.luft@montana.edu

25 April 2025

Commodity Codes Commodity Code Description 5203 Vending - Food & Beverage 2005 Foods - Perishable

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Great Falls College Montana State University, is soliciting bids for exclusive beverage vending, bottling, and pour rights to supply its line of soft drink products, excluding any type of hot beverages, dairy products, or alcoholic beverages, in all Great Falls College MSU campus facilities.

Description

Required to View Event

Prerequisites Required to Enter Bid

25 April 2025

1. Review and accept the single point of contact information.

2. Review and accept the University's instructions for submitting a proposal.

3. Review and accept the contract term.

4. Review and accept our RFP general information.

5. Review and accept the University's insurance requirements.

6. Review and accept the instructions and schedule for the Offerors' Questions and University's Response.

7. Please review and accept the University's acceptance terms.

8. Review and accept the minimum score requirement.

9. Review and accept the University's Right to Investigate and Reject clause.

10. Review and accept the University's Mandatory Requirements clause.

11. Review and accept the University's Cooperative Purchasing clause.

12. Review and accept the University's Prevailing Wage requirement.

13. Review and accept the Presentation/Demonstration/Interview requirement.

14. Review and accept the University's Financial Stability requirement.

15. Review and accept the University's Debarment clause.

16. Review and accept the Prime Contractor/Subcontractors information.

17. Review and Accept the University's Expanded Data Security Terms.

18.

Review and accept the Sample Contract found in the Buyer Attachment section of this RFP. Requests for additions or exceptions to the Contract terms, including any necessary licenses, or any added provisions must be submitted to the Procurement Officer referenced above by the date for receipt of questions, as stated in the Schedule of Events. Any request must be accompanied by an explanation of why the exception is being sought and what specific effect it will have on the Offeror’s ability to respond to the RFP or perform the Contract. The University will make any final determination of changes to the standard terms and conditions and/or contract.

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Buyer Attachments

1. Attachment 1 - Scope of Project.pdf

2. Attachment 2 - Cost Proposal.pdf

3. Attachment 3 - Evaluation Criteria.pdf

4. Appendix 1 - Market Basket.xlsx

5. Draft Contract GFC Beverage Pour Rights.pdf

25 April 202525 April 202525 April 202525 April 202525 April 202525 April 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzA4NzI3LTE4MTAwNDgzMThBdHRhY2htZW50IDEgLSBTY29wZSBvZiBQcm9qZWN0LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzA4NzI3LTE4MTAwNDc4MjZBdHRhY2htZW50IDIgLSBDb3N0IFByb3Bvc2FsLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzA4NzI3LTE4MTAwNDc2ODFBdHRhY2htZW50IDMgLSBFdmFsdWF0aW9uIENyaXRlcmlhLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzA4NzI3LTE4MTAwNDg2MDZBcHBlbmRpeCAxIC0gTWFya2V0IEJhc2tldC54bHN4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzA4NzI3LTE4MDk5MjY5MjZEcmFmdCBDb250cmFjdCBHRkMgQmV2ZXJhZ2UgUG91ciBSaWdodHMucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: General Instructions:

1.1 I understand it is my responsibility to check the Public Q&A board before submitting my proposal.

1.2 I understand that to ensure my questions will be answered, they should be submitted to the public Q&A board by May 7th, 2025. Questions may be submitted after this deadline but there is no guarantee that late questions will be answered.

1.3 Submit a current W-9.

1.4 Provide company name used on invoices.

1.5 Provide complete remit to address for payments if it differs from the address on the W-9.

1.6 Provide contact information for the contract liaison: __________ is Contractor's liaison.

Address, City, State, ZIP, Phone, E-mail:

1.7 Provide name, title and email address for Contract signatory.

1.8 The University routes Contracts for signature via DocuSign. Please provide names & emails for additional personnel that should receive a copy of the Contract within your company, other than the Contract’s liaison or Signatory stated above.

1.9

Equal Pay for Montana Women. Executive Order No. 12-2016 promoting equal pay for Montana women directs the Department of Administration to include incentives in the RFP process for contractors who engage in best practices to promote wage transparency. These best practices include the following:

(a)posting salary ranges in employment listings;

(b)certifying that the contractor will not ask about wage history in employee interviews;

(c)certifying that the contractor will not retaliate or discriminate against employees who discuss or disclose their wages in the workplace.

Offeror indicating it will comply with Executive Order No. 12-2016 will receive 5% bonus points available. Offerors who do not comply will not receive the bonus points. Bonus points received do not count towards minimum passing score, if applicable.

1.10 I understand that any and all costs associated with my product or service must be disclosed in my proposal. Any and all costs not disclosed in my proposal will be deemed non-applicable. I understand the University is not liable to pay any cost that was not disclosed in my proposal.

1.11 I understand if awarded the Contract, I will be required to register in SmartBuyMSU, Montana State University's e-procurement solution powered by Jaggaer.

1.12 Provide contact information for the Person who will be completing the SmartBuyMSU Supplier Registration: Name, Address, City, State, ZIP, Phone, and E-mail.

Group 2: Requirements Instructions:

2.1

I understand that if Offeror advances to the final selection process, Offeror may be required to provide a minimum of three (3) references that have used the services of the type proposed in this RFP, preferably within the last three (3) years. These references may be contacted to verify Offeror’s ability to perform the contract. The University reserves the right to use any information or additional references deemed necessary to establish the ability of the Offeror to perform the conditions of the contract.

Negative references may be grounds for proposal disqualification.

2.2

Specify how long the individual/company submitting the proposal has been in the business of providing supplies and/or services similar to those requested in this RFP and under what company name. Offeror should provide a complete description of any relevant past projects, including the supply/service type and dates the supplies and/or services were provided. A resume or summary of qualifications, work experience, education, skills, etc., which emphasizes previous experience in this area should be provided for all key personnel who will be involved with any aspects of the contract.

2.3 PROPOSAL: Provide information as to Offeror’s ability to meet requirements in the Buyer Attachment section, Attachment 1 - Scope of Work. Proposal will be evaluated as per information in the Buyer Attachment section, Attachment 3 - Evaluation Criteria.

2.4 Provide a list of implementations of the proposed products, offered in your RFP response, in the last five years as well as customer Point of Contact information. This information may be used to determine responsibility of the Offeror to perform the required services.

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2.5

Provide the University a list of any outstanding or previous litigation, which involved the proposed products or services offered in your RFP response. This information may be used to determine responsibility of the Offeror to perform the required services. If additional space is needed to respond, please upload your response in the Supplier Attachment Section.

2.6

I understand at the University’s discretion, it may require confirmation of Offeror’s financial stability. Although it is not required to be submitted with Offeror’s proposal, this information may be requested before RFP award and will be scored on a pass/fail basis, at the University’s discretion. Therefore, offerors should be prepared to demonstrate their financial stability to supply, install and support the services specified by: (1) providing financial statements, preferably audited, for the 3 consecutive years immediately preceding the issuance of this RFP, and (2) providing copies of any quarterly financial statements that have been prepared since the end of the period reported by its most recent annual report.

2.7 Submit offeror's standard software/service solution agreement.

2.8 I understand that the Addendum attached will apply to Offeror's agreement to make sure the agreement is in compliance with Montana law.

Group 3: Evaluation Criteria Instructions:

3.1 I understand the RFP will be evaluated based on the scoring criteria as found in the Buyer Attachment section of this RFP, Attachment 3 - Evaluation Criteria.

3.2

I understand the cost portion of this RFP will be evaluated based on the scoring criteria as found in the Buyer Attachment section of this RFP, Attachment 2 - Cost Proposal.

Attachment 2 - Cost Proposal and Appendix 1 - Market Basket are being attached in the Buyers Attachment section of this RFP to use as a worksheet prior to inputting all cost in the ITEMS section of this RFP. Please note: Appendix 1 - Market Basket quantities are annual estimated and not a guarantee of purchase.

Group 4: Verification of Nondiscrimination Against Firearms Entities/Trade Associations.

Instructions:

Instructions: Offeror’s certification is made in compliance with and in reference to HB 356, Ch.

193, Mont. L. 2023 (HB 356) and the terms defined therein. If Offeror determines the provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.

4.1

a. Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation.

4.2 If Offeror is unable to make both of the certifications in part 1, either now or during the anticipated term of the contract to be awarded as a result of this RFP AND If Offeror determines the provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.

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Product Line Items Product Line Items

1. Group P1: Donations # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Donations 1 YR - Year

Donations - Value of Cash or In Kind.

2. Market Basket # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 1 Liter Bottled Water 1,260 EA - Each

1 Liter Bottled Water

P2 1 Liter Bottled Soda 2,100 EA - Each

1 Liter Bottled Soda

P3 20oz Bottled Water 3,240 EA - Each

20oz Bottled Water

P4 20oz Bottled Soda 3,000 EA - Each

20oz Bottled Soda

P5 12oz Can Soda 1,080 EA - Each

12oz Can Soda

P6 16oz Energy Drink 3,180 EA - Each

16oz Energy Drink

P7 Bottled Tea 1,800 EA - Each

Bottled Tea

P8 Bottled Juice 780 EA - Each

Bottled Juice

P9 Canned Tea 720 EA - Each

Canned Tea

P10 20oz Bottled Sports Drink 960 EA - Each

20oz Bottled Sports Drink

P11 Bottled Ice Coffee 360 EA - Each

Bottled Ice Coffee

P12 Bottled Lemonade 180 EA - Each

Bottled Lemonade

P13 Smart Water or Equivalent 700ml 1,440 EA - Each

Smart Water or Equivalent 700ml

P14 Smart Water or Equivalent 20oz 60 EA - Each

Smart Water or Equivalent 20oz.

P15 Enhanced/Vitamin Water 20oz 660 EA - Each

Enhanced/Vitamin Water 20oz

P16 5 Gallon Pre-Mix Syrups 20 EA - Each

5 Gallon Pre-Mix Syrups

P17 2.5 Gallon Pre-Mix Syrups 20 EA - Each

2.5 Gallon Pre-Mix Syrups

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Service Line Items Service Line Items

There are no Items added to this event.

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