13083 Addendum 2.pdf

Rev. 07/28/2016-Addendum 2.doc

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

DATE: September 17, 2024

RE: ADDENDUM 1

12083-0-2024-TJ

Metro Fuel 2025 Diesel

Notice to All Bidders:

Please note there was a mistake for the dates on Form D. The updated Form D is attached at the bottom of this Addendum. Please use this when you submit your bid.

Bidders must acknowledge receipt of this addendum accordingly on RFP Form B, Receipt Forms and Submittal Checklist.

Please direct any other questions to the Purchasing contact person below.

Tammy Jones City of Madison Purchasing Services tjones@cityofmadison.com mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing

Rev. 07/28/2016-RFB-FormD-CostProposal_Updated.doc

Form D: Cost Proposal

RFB #: 13083-0-2024-TJ Metro Diesel Fuel

2025_UPDATED

This form must be returned with your response.

Prepare the fee proposal as all inclusive, not-to-exceed, fixed fees:

• All Inclusive – Covers all direct and indirect necessary expenses including but not limited to;

travel, telephone, copying and other out-of-pocket expenses.

• Not To Exceed – The actual fees shall not exceed the amount specified in fee proposal.

• Fixed Fee – All prices, rates, fees and conditions outlined in the proposal shall remain fixed and valid for the entire length of the contract and any/all renewals.

Any pricing increases or additions must be agreed upon in writing by both parties.

Diesel prices for the fixed contract escalate and de-escalate with the January 2025 Contract on the New York Mercantile Exchange NEW YORK HARBOR ULSD (NYMEX:HO) until such time of notification of award.

OPTION #1 - Fixed Price: Diesel Futures

A fixed price contract resulting from this bid will be effective until the successful bidder has delivered the total number of gallons specified in the bid to the City (882,000 (21 futures) of #2 Premium Ultra Low Sulfur Diesel Fuel). The contract period will begin approximately January 1, 2025, and is estimated to end December 31, 2025.

Line Description Amount

A Base Bid, #2 Premium Ultra Low Sulfur Diesel, 882,000 gallons (21 futures)

$__________/Gal.

B State of Wisconsin Excise Tax ($0.309/Gal.) $ EXEMPT /Gal.

C State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.) $ 0.020/Gal.

D Oil Spill Tax ($0.002143/Gal.) $ 0.002143/Gal.

E LUST Tax ($0.001/Gal.) $ 0.001/Gal.

F Federal Excise Tax ($0.244/Gal.) $ EXEMPT /Gal.

G Sales Tax = 5.5% $ EXEMPT /Gal.

H Total Invoice Amount (=A+C+D+E)

$ __________/Gal.

Additives - Diesel Line Description Amount

I

Winter Additive

=G

J

Split Delivery

$__________/Per Split Load

K

Multiple Drop

Additional Drop

L

Demurrage

Hour after 1 hour of wait time

NYMEX - Diesel

M Ultra Low Sulfur No. 2 Diesel (January 2025 contract - NEW YORK HARBOR ULSD (NYMEX:HO) at settlement 9/17/2024)

Performance Bond

N Performance Bond to cover 25% of the fixed amount(invoice amount per gal. x number of gallons, for diesel)

Please submit a spec sheet for the #2 Premium ULSD that you are proposing. Your bid will be rejected if the spec sheet is not submitted.

Can you meet all terms in Section 2 of the RFB and Appendix D?

______Yes ______No

COMPANY NAME