RFQ Questions & Answers Log 1305M326Q0411 (Mt. Ashland) Amendment No: 0002 Date: 8/26/2026

Total Questions Pending Responses Answered

27 0 27

Question # Reference (Doc/Page) Vendor Question Government Response Status

1 General Clarification regarding the two hundred forty (240) day period of performance: The government does not anticipate the tasks of the requirement to take 240 days, the inflated period of performance is to account for weather contingencies such as snow. The Government anticipates the project to take 30 days of work to complete.

IMPORTANT: The Government requires all on site work to be completed prior to winter weather such as snow (or heavy frost as determined by the COR) in early to mid Autumn or after winter weather in mid to late Spring.

Answered

2 Section 6 of RFQ We noticed that the solicitation requires a representative of the prime contractor to have attended and registered at the mandatory site visit on August 19 or August 20, 2026. Unfortunately, our company did not attend either of those site visits.

Could you please confirm whether vendors are still eligible to submit a responsive quote? If not, will NOAA offer any additional site-visit opportunity or other means of satisfying the site-visit requirement before the quote deadline?

Per the RFQ Section 6, a site visit is required by the Prime Contractor. A sub-contractor sent on behalf of a sub is not acceptable. A vendor must attend and sign in at one of the outlined site visits to be considered compliant.

One additional site visit date has been added on August 27 via Amendment 1, please see the updated section 6 for details on how to attend.

Answered

3 Section 6 of RFQ We would also appreciate clarification regarding the relevant-experience requirement. If the prime contractor does not itself have three qualifying roof-replacement projects completed within the last five years, can the experience of a proposed qualified roofing subcontractor be used to satisfy Factor 2 if we provide all subcontractor identification, scope breakdown, licensing, and other documentation required by Section 6?

Yes. A Quoter may submit project experience completed by a proposed subcontractor to satisfy the technical capability requirement, provided the subcontractor will perform a major or critical portion of the physical work.

If proposing to rely on a subcontractor's experience, the quote must:

-Clearly identify the subcontractor and detail their specific role, scope of work, and level of effort in performance.

-Provide the subcontractor's project references meeting the criteria in Section 6.

-Provide all required licenses, certifications, and documentation for the subcontractor relevant to their role.

Note on Incorporation into Award: Please be advised that all key personnel, technical approaches, and named subcontractors identified in the successful quote will be materially incorporated into the resulting contract/award. The Contractor shall be legally bound to utilize the specific subcontractor(s) proposed. Any post-award substitution of a named subcontractor requires prior written approval from the Contracting Officer and must be replaced with a entity of equal or greater qualification.

For each submitted project, the Quoter must provide the following verifiable details:

-Contract Number and Project Title.

-Commercial or Government Agency Name along with a valid Point of Contact (Name, Email, and Phone Number).

-An explicit statement confirming the Quoter acted as the Prime Contractor.

-Total final contract dollar value.

-Size of the roof, if known.

-Period of Performance of project.

-Short description of the work performed/completed.

Answered

4 SECURITY

PROCESSING (CAR

1352.237-71)

CAR 1352.237-71 is incorporated in Section 4 and provides that contracts exceeding 180 days require National Agency Check with Inquiries (NACI) processing for all contractor and subcontractor personnel prior to accessing the premises. The period of performance is 240 calendar days. Please confirm that full NACI processing applies to this contract, and confirm the categories of personnel subject to processing, specifically whether it extends to prime contractor supervisory personnel, subcontractor installation crews, equipment operators, and material delivery drivers entering the site perimeter.

This clause has been removed from the solicitation. When contractor personnel require intermittent or transient (i.e., not regular or routine) escorted access to federal facilities and/or technology systems, the bureau or Security Office may choose not to issue credentials to the contractor.

Answered

5 SECURITY

PROCESSING (CAR

1352.237-71)

Please describe the Government's process and expected timeline for initiating security processing, specifically the point at which the COR will issue e-QIP invitations relative to Notice to Proceed, the Government's current average adjudication time for NACI packages at this risk level, and whether any portion of the SF-85 submission or adjudication can be initiated prior to award.

This clause has been removed from the solicitation. When contractor personnel require intermittent or transient (i.e., not regular or routine) escorted access to federal facilities and/or technology systems, the bureau or Security Office may choose not to issue credentials to the contractor.

Answered

6 SECURITY

PROCESSING (CAR

1352.237-71)

Please confirm the method and location for fingerprint capture (FD-258) for personnel assigned to this contract, given that KMAX is an unstaffed remote site. Specifically, whether fingerprinting is performed at a designated NOAA or DOC facility, by an approved third-party vendor, or by another means, and whether travel to that location is at contractor expense.

This clause has been removed from the solicitation. When contractor personnel require intermittent or transient (i.e., not regular or routine) escorted access to federal facilities and/or technology systems, the bureau or Security Office may choose not to issue credentials to the contractor.

Answered

7 SECURITY

PROCESSING (CAR

1352.237-71)

Paragraph (f)(6) provides that the Security Officer will advise whether a contract employee may commence work prior to completion of the suitability determination. Please confirm whether interim site access following a favorable fingerprint check is routinely granted for low-risk, non-IT construction work of this type, or whether contractors should schedule on the basis of full adjudication before any personnel mobilize.

This clause has been removed from the solicitation. When contractor personnel require intermittent or transient (i.e., not regular or routine) escorted access to federal facilities and/or technology systems, the bureau or Security Office may choose not to issue credentials to the contractor.

Answered

8 SECURITY

PROCESSING (CAR

1352.237-71)

In the event a proposed contractor or subcontractor employee is denied access under paragraph (h) after award, please confirm whether the resulting delay is treated as an excusable delay, and confirm the process and Government response time for submitting and processing a replacement individual.

This clause has been removed from the solicitation. When contractor personnel require intermittent or transient (i.e., not regular or routine) escorted access to federal facilities and/or technology systems, the bureau or Security Office may choose not to issue credentials to the contractor.

Answered

9 SECURITY

PROCESSING (CAR

1352.237-71)

Paragraph (e) requires non-U.S. citizen lawful permanent residents to hold official legal status, to have continuously resided in the United States for the last two years, and to obtain advance approval from the servicing Security Officer. Please confirm the additional processing time associated with the Immigration and Customs Enforcement check and the advance approval requirement, so that quoters may account for it in the proposed schedule.

This clause has been removed from the solicitation. When contractor personnel require intermittent or transient (i.e., not regular or routine) escorted access to federal facilities and/or technology systems, the bureau or Security Office may choose not to issue credentials to the contractor.

Answered

10 SECURITY

PROCESSING (CAR

1352.237-71)

Section 3.11 requires evidence of manufacturer approval for warranty issuance, and manufacturer system warranties typically require a field inspection by a manufacturer technical representative prior to issuance. Please confirm whether the manufacturer's representative is subject to security processing under CAR 1352.237-71, or whether COR-escorted access is available for short-duration inspection visits by non-working personnel.

This clause has been removed from the solicitation. When contractor personnel require intermittent or transient (i.e., not regular or routine) escorted access to federal facilities and/or technology systems, the bureau or Security Office may choose not to issue credentials to the contractor.

There will be no additional security processing for the manufacturer's representative because there will be a National Weather Service escort present for the final inspection.

Answered

11 Superintendent & Key Personnel

Section 6 (Factor 3) requires the Quoter to name a single On-Site Point of Contact with full authority to direct subcontractor actions, and Section 7 states that delegating direct Government interface to a subcontractor renders a quote Unacceptable. Please confirm that the named On-Site Point of Contact must be a direct employee of the Prime Contractor, and that an employee of a subcontractor or a third-party contract superintendent does not satisfy this requirement.

Yes, per the RFQ Section 6, the named On-site Point of Contact must be a direct employee of the Prime Contractor.

Answered

12 Superintendent & Key Personnel

RFO 52.236-6 requires a competent superintendent on the worksite at all times during performance.

Please confirm whether the Government requires the named On-Site Point of Contact to be physically present at the KMAX site continuously during all on-site work operations, or whether intermittent supervision is acceptable.

The Government requires that the named On-Site Point of Contact must be physically present at the KMAX site continuously during all on-site work operations as the clause states.

Answered

RFQ Questions & Answers Log 1305M326Q0411 (Mt. Ashland) Amendment No: 0002 Date: 8/26/2026

Total Questions Pending Responses Answered

27 0 27

Question # Reference (Doc/Page) Vendor Question Government Response Status

13 Superintendent & Key Personnel

Please confirm whether the Government has minimum qualification requirements for the named On-Site Point of Contact, specifically OSHA 30-Hour Construction certification, designation as a fall protection competent person under 29 CFR 1926.32(f), years of low-slope membrane roofing supervision experience, and prior federal construction experience. DRI further notes that federal facility work, particularly at remote sites involving elevated fall hazards, commonly requires OSHA 10-Hour Construction certification for all on-site workers.

Please confirm whether OSHA 10-Hour certification is required for all contractor and subcontractor personnel performing on-site work, and whether documentation must be submitted to the COR prior to mobilization Of minimums exist, please state them so all quoters price to the same standard.

Per the SOW Section 12, It is the vendor's responsibility to determine and adhere with all Department of Labor (DOL) standards.

Answered

14 Superintendent & Key Personnel

Please confirm that the named On-Site Point of Contact constitutes key personnel under the Section 6 incorporation note, and that post-award substitution requires prior written Contracting Officer approval with a replacement of equal or greater qualification.

Yes, per the RFQ Section 6 "Incorporation into award" the On-Site Point of Contact constitutes key personnel. Any post-award substitution requires prior written approval by the Contracting Officer and/or Technical Point of Contact (TPOC) and must be replaced by someone of equal or greater qualification.

Answered

15 Safety RFO 52.236-13 Accident Prevention is incorporated in Section 4. Please confirm whether the base clause applies or whether Alternate I applies, and whether the Government requires submission of a written site-specific Accident Prevention Plan. If required, please state the submittal deadline relative to Notice to Proceed and the required content.

RFO 52.236-13 Accident Prevention. (NOV 1991) (Deviation JAN 2026) is the clause that applies per section 4 and is the base clause. The government does not require submission of a written site-specific Accident Prevention Plan.

Answered

16 Safety Please confirm whether the Government requires a site-specific Fall Protection Work Plan and Activity Hazard Analyses for tear-off, hoisting, paver handling, and membrane installation, submitted to the COR prior to commencing on-site work.

The Government does not require a site-specific Fall Protection Work Plan or Activity Hazard Analyses submitted to the COR prior to commencing on-site work.

Answered

17 Safety Are there existing certified fall protection anchor points on the KMAX equipment shelter or supporting structure, and is tie-off to the radome, tower, or antenna support structure permitted? If no certified anchors exist, please confirm the contractor is responsible for providing an engineered temporary anchorage system.

There are no pre-existing fall protection anchor points. The contractor is permitted and responsible for Anchoring to existing tower structures.

Answered

18 Safety Will the KMAX radar be de-energized or placed in a non-transmitting state during on-site roof work? If the radar remains operational, please provide the applicable RF exposure standoff distance, any restricted work zones or hours, and the coordination lead time required to schedule a transmitter outage.

KMAX will not be powered down or placed in standby for work being performed. There is no RF threat while working underneath the Radome.

RF is transmitted outward and not down.

Answered

19 Pavers & Warranty Section 3.2 requires the contractor to store reusable pavers for reinstallation. Please confirm who determines whether a paver is reusable, and confirm whether the contractor or the Government bears the cost of furnishing replacement pavers for units found unsuitable or damaged during removal. If the contractor bears this cost, please provide the approximate quantity and square footage of existing paver coverage so all quoters price to the same basis.

COR will provide guidance on the acceptable standard of the reusable pavers. The manufacturer's warranty will determine if these will actually be installed. SOW (3.9) states: Reinstall concrete pavers or provide manufacturer-approved protection at locations subject to falling ice and snow so the membrane is protected from localized impact without restricting drainage or damaging the warranted roof assembly. The warranty may require manufacturer approved protection to meet warranty requirements.

Answered

20 Pavers & Warranty Section 3.10 requires both a minimum 20-year manufacturer membrane and material warranty and the longest available manufacturer system warranty, with a minimum target of 20 years where commercially available. Please confirm whether a 20-year manufacturer system warranty covering labor, workmanship, membrane, and flashings is mandatory for technical acceptability, or whether a 20-year material-only warranty accompanied by a shorter system warranty is acceptable.

Technical acceptability requires full compliance with SOW Section 3.10.

A minimum 20-year manufacturer membrane/material warranty is mandatory. Regarding the manufacturer system warranty, the solicitation requires the longest term commercially available compatible with the specified assembly, with a target of 20 years. If a 20-year manufacturer system warranty is commercially available for the proposed assembly, it must be provided. In all cases, the standard 1-year contractor labor and workmanship warranty also applies.

Answered

21 Pavers & Warranty Section 3.11 requires evidence that the installing contractor is approved or licensed by the roofing-system manufacturer where required for warranty issuance. Please confirm whether this evidence must be submitted with the quote, or whether it may be submitted post-award with the pre-installation technical package.

Evidence that the contractor is approved or licensed by the roofing -system manufacturer shall be submitted post-award with the pre-installation technical package.

Answered

22 Pavers & Warranty Manufacturer system warranties commonly exclude damage caused by impact from falling ice, snow, or other objects. Given that the roof is subject to falling ice and snow as described in Section 2, please confirm the Government's expectation regarding impact exclusions in the required warranty, and whether the protection measures required under Section 3.9 are intended to satisfy the manufacturer's conditions for coverage.

Section 3.9 outlines the physical protection measures (reinstalling concrete pavers or manufacturer-approved protection) required to safeguard the membrane against localized impact while maintaining drainage. The Government expects standard manufacturer warranty coverage for the installed system; however, the contractor must ensure that the physical protection measures mandated in Section 3.9 are installed in strict accordance with manufacturer guidelines so that the baseline manufacturer warranty remains valid and uncompromised.

Answered

23 Pavers & Warranty Where paver or protection overburden must be removed to investigate or repair a warranted condition during the warranty period, please confirm whether that removal and reinstallation cost is the responsibility of the Government or is expected to be covered under the contractor-furnished warranty.

During the warranty period it is the responsibility of the National Weather Service to remove and reinstall any protection necessary to investigate and repair.

Answered

24 Pavers & Warranty Please confirm the date from which the 20-year manufacturer warranty and the 1-year installation warranty commence, specifically whether that is the date of substantial completion, the date of final Government acceptance, or the date of the manufacturer's final inspection.

The warranty period shall begin at the date of the final Government acceptance.

Answered

25 General Would you confirm the requirement is still open and the current response date? The requirement is currently still open; please refer to the RFQ Section 6 for the response due date and review all amendments associated with this RFQ for all details.

Answered

26 General Site Visit Instructions Please refer to the updated RFQ Section 6 for details on how to attend the site visit. Please note that an additional site visit date has been included for August 27 via the previous Amendment 0001.

Answered

27 General Bonding, insurance, and SAM.gov (UEI/CAGE) requirements. Please refer to the RFQ Section 6 and the SOW for this information. Answered