Sol_1305M325Q0293_Amd_0002.pdf

COMBINED SYNOPSIS/SOLICITATION

Non-personal services to provide preventive maintenance for Eaton Uninterruptable Power Supply (UPS) units at the National Weather Service (NWS) Weather Forecast Offices (WFOs) in six (6) locations. The six (6) locations are: Pocatello, ID; Spokane, WA; Pendleton, OR; Las Vegas, NV; Elko, NV; and Eureka, CA.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 1305M325Q0293

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05 (Aug 2025) (Deviation 2025-07) (May 2025).

(iv) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 811210. The small business size standard is $34.0M.

(v) This combined solicitation/synopsis is for purchase of the following commercial services:

CLIN 0001

SERVICES, NON-PERSONAL, TO PROVIDE ALL LABOR, EQUIPMENT, AND MATERIALS

(UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE PREVENTIVE

MAINTENANCE SERVICES FOR UNINTERRUPTABLE POWER SUPPLY (UPS) UNITS FOR THE

WEATHER FORECAST OFFICE LOCATED IN POCATELLO, ID, IN ACCORDANCE WITH THE

STATEMENT OF WORK.

PERIOD OF PERFORMANCE: OCTOBER 1, 2025 THROUGH SEPTEMBER 30, 2026

CLIN 0002

SERVICES, NON-PERSONAL, TO PROVIDE ALL LABOR, EQUIPMENT, AND MATERIALS

(UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE PREVENTIVE

MAINTENANCE SERVICES FOR UNINTERRUPTABLE POWER SUPPLY (UPS) UNITS THE

WEATHER FORECAST OFFICE LOCATED IN SPOKANE, WA, IN ACCORDANCE WITH THE

STATEMENT OF WORK.

PERIOD OF PERFORMANCE: OCTOBER 1, 2025 THROUGH SEPTEMBER 30, 2026

CLIN 0003

SERVICES, NON-PERSONAL, TO PROVIDE ALL LABOR, EQUIPMENT, AND MATERIALS

(UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE PREVENTIVE

MAINTENANCE SERVICES FOR UNINTERRUPTABLE POWER SUPPLY (UPS) UNITS FOR THE

WEATHER FORECAST OFFICE LOCATED IN PENDLETON, OR, IN ACCORDANCE WITH THE

STATEMENT OF WORK.

PERIOD OF PERFORMANCE: OCTOBER 1, 2025 THROUGH SEPTEMBER 30, 2026

CLIN 0004

SERVICES, NON-PERSONAL, TO PROVIDE ALL LABOR, EQUIPMENT, AND MATERIALS

(UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE PREVENTIVE

MAINTENANCE SERVICES FOR UNINTERRUPTABLE POWER SUPPLY (UPS) UNITS FOR THE

WEATHER FORECAST OFFICE LOCATED IN LAS VEGAS, NV, IN ACCORDANCE WITH THE

STATEMENT OF WORK.

PERIOD OF PERFORMANCE: OCTOBER 1, 2025 THROUGH SEPTEMBER 30, 2026

CLIN 0005

SERVICES, NON-PERSONAL, TO PROVIDE ALL LABOR, EQUIPMENT, AND MATERIALS

(UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE PREVENTIVE

MAINTENANCE SERVICES FOR UNINTERRUPTABLE POWER SUPPLY (UPS) UNITS FOR THE

WEATHER FORECAST OFFICE LOCATED IN ELKO, NV, IN ACCORDANCE WITH THE

STATEMENT OF WORK.

PERIOD OF PERFORMANCE: OCTOBER 1, 2025 THROUGH SEPTEMBER 30, 2026

CLIN 0006

SERVICES, NON-PERSONAL, TO PROVIDE ALL LABOR, EQUIPMENT, AND MATERIALS

(UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE PREVENTIVE

MAINTENANCE SERVICES FOR UNINTERRUPTABLE POWER SUPPLY (UPS) UNITS FOR THE

WEATHER FORECAST OFFICE LOCATED IN EUREKA, CA, IN ACCORDANCE WITH THE

STATEMENT OF WORK.

PERIOD OF PERFORMANCE: OCTOBER 1, 2025 THROUGH SEPTEMBER 30, 2026

(vi) Description of requirements is as follows:

See the attached Statement of Work which applies to Base Year, and Department of Labor Wage Rates:

1. WD 2015-5509 Revision 26 Dated 070825_Pocatello ID

2. WD 2015-5537 Revision 26 Dated 070825_Spokane WA

3. WD 2015-5589 Revision 29 Dated 070825_Pendleton OR

4. WD 2015-5593 Revision 29 Dated 070825_Las Vegas NV

5. WD 2015-5601 Revision 26 Dated 070825_Elko NV

6. WD 2015-5673 Revision 24 Dated 070825_Eureka CA

(vii) Date(s) and place(s) of delivery and acceptance:

Period of performance shall be:

October 1, 2025 through September 30, 2026

Places of Performance are:

Pocatello WFO 1945 Beechcraft Ave.

Pocatello, ID 83204

Spokane WFO 2601 N. Rambo Rd.

Spokane, WA 99224

Pendleton WFO 2001 NW 56th Dr.

Pendleton, OR 97801

Las Vegas WFO 7851 S. Dean Martin Dr.

Las Vegas, NV 89139

Elko WFO 3720 Paradise Dr.

Elko, NV 89801

Eureka WFO 300 Startare Dr.

Eureka, CA 95501

(viii) FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(ix) FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(x) FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024) (Deviation 2025-02) (Deviation 2025-03) (Feb 2025), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. Offerors are advised to include a completed copy of the provision with its offer, unless the offeror’s Reps & Certs section on SAM.gov is accurate and current.

Per Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Jan 2025) (Deviation 2025-02) (Deviation 2025-03) (Feb 2025), applies to this acquisition and can be found in full text on the Request for Quote form SF18 attachment.

(xiii) Any additional contract requirement(s) or terms and conditions that apply can be found on the Request for Quote form SF18 attachment.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

(xv) Quotes are required to be received in the contracting office no later than 10:00AM MDT on FRIDAY, SEPTEMBER 12, 2025. All quotes must be submitted electronically via email to kerri.coffey@noaa.gov.

(xvi) Any questions regarding this solicitation should be submitted electronically via email to kerri.coffey@noaa.gov.

UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net.

There is no charge for registration in or use of FedConnect®.

(End)

1352.215-72 Inquiries (Apr 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING

VIA EMAIL TO KERRI.COFFEY@NOAA.GOV. QUESTIONS SHOULD BE RECEIVED NO

LATER THAN TUESDAY, SEPTEMBER 9, 2025. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause)

52.237-1 Site Visit (Apr 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Please contact Joshua Davis at (385) 465-4701 to set up a time to visit a site.

All questions during the site visit should be submitted electronically to kerri.coffey@noaa.gov.

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Quote documents shall include signed copies of the SF 18 and SF 30(s) to acknowledge the solicitation and any applicable amendments. Email quotes are required and can be sent to kerri.coffey@noaa.gov.

2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

4. Offerors must respond to and provide all documentation in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria may not be considered.

1. Technical Approach and Capability

2. Past Performance

3. Price

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF

QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A

CONFIRMATION OF THE QUOTE RECEIPT.

FAR 52.212-2 Evaluation - Commercial Products and Commercial Services (Nov 2021) Offers will be evaluated based on price and the factors set forth in paragraph (a).

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on the following pass/fail criteria;

1. Technical Acceptability/Capability.

Quote shall include a statement demonstrating the offeror’s capability to perform the required scope of work, including relevant experience for the same or similar services within the past two years and the offeror’s understanding of the requirement. The statement must not be a reiteration of the Statement of Work. The Offeror must propose Eaton-certified technicians. Non-Eaton- Certified Technicians will not be accepted. Failure to address the full requirements of the Statement of Work will be considered a fail and the quote will not be accepted.

2. Past Performance.

The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. Provide a detailed description of Offeror’s experience performing similar services, and include a description of any experience providing maintenance services to Eaton UPS units. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

3. Price.

The Government intends to award a low priced, technically acceptable, single firm fixed-price purchase order on an ALL OR NONE BASIS with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: is not is required copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7.ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

PAGESOF

Contractor

The hour and date specified for receipt of Offers to sign this document and return

KERRI COFFEY

See continuation page

WAD-SAP

325 BROADWAY, SOU6

BOULDER CO 80305

WAD-SAP-B

1305M325Q0293

09/11/2025

09/04/2025

1 5

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

1305M325Q0293/0002

09/11/2025 AMENDMENT 0002 CORRECTION AND

QUOTE DUE DATE EXTENSION

1) A CORRECTION HAS BEEN MADE TO FAR 52.212-2

EVALUATION - COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (a) 2. PAST PERFORMANCE. CORRECTION

HAS BEEN HIGHLIGHTED IN YELLOW.

2) QUOTE DUE DATE EXTENSION: QUOTES ARE DUE

FRIDAY, SEPTEMBER 12, 10:00AM MDT

NO OTHER CHANGES.

END OF AMENDMENT 0002

09/09/2025 AMENDMENT 0001 RESPONSE TO VENDORS

QUESTIONS

QUESTION 1: FOR EACH UPS UNIT, PLEASE PROVIDE

THE MODEL NUMBER, SERIAL NUMBER, AND NUMBER OF

BATTERY STRINGS.

ANSWER: THE MODEL NUMBERS AND SERIAL NUMBERS

ARE LISTED IN THE STATEMENT OF WORK. THERE ARE

12 BATTERIES BUT THE NUMBER OF STRINGS (GROUP

OF BATTERIES CONNECTED IN A SERIES) IS

UNKNOWN.

QUESTION 2: PLEASE CLARIFY THE REQUIREMENT TO

HAVE AN EATON CERTIFIED TECHNICIAN PERFORM MOST

OF THE WORK.

ANSWER: THE STATEMENT OF WORK HAS BEEN

REVISED. SEE THE STATEMENT OF WORK_REVISION 1

ATTACHMENT.

QUESTION 3: WE HAVE CONFIRMED SEVERAL DETAILS

WITH OUR CONTACTS AT EATON BUT THEY CAN NOT

FIND SERIAL NUMBER ER072UXX07. IS THAT SERIAL

NUMBER CORRECT?

ANSWER: SERIAL NUMBER ER072UXX07 HAS BEEN

CONFIRMED AT ELKO, NV.

NO OTHER CHANGES. NO CHANGE TO THE QUOTE DUE

DATE.

END OF AMENDMENT 0001

Period of Performance: 10/01/2025 to

Continued...

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

1305M325Q0293/0002

09/30/2026

1305M325Q0293 0002

Section II - Supplies or Services and Price/Costs

CLIN List

Section IX - Contract Clauses

Summary of Clause Changes:

Clause 52.212-2 is incorporated as follows:

FAR 52.212-2 Evaluation - Commercial Products and Commercial Services. (NOV 2021)

Offers will be evaluated based on price and the factors set forth in paragraph (a).

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on the following pass/fail criteria;

1. Technical Acceptability/Capability.

Quote shall include a statement demonstrating the offeror’s capability to perform the required scope of work, including relevant experience for the same or similar services within the past two years and the offeror’s understanding of the requirement. The statement must not be a reiteration of the Statement of Work. The Offeror must propose Eaton-certified technicians.

Non-Eaton-Certified Technicians will not be accepted. Failure to address the full requirements of the Statement of Work will be considered a fail and the quote will not be accepted.

2. Past Performance.

The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. Provide a detailed description of Offeror’s experience performing similar services, and include a description of any experience providing maintenance services to Eaton UPS units. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

3. Price.

The Government intends to award a low priced, technically acceptable, single firm fixed-price purchase order on an ALL OR NONE BASIS with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is

1305M325Q0293 0002 unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Sponsored by GSA FAR (48 CFR) 53.110