1305M325Q0293___STATEMENT_OF_WORK_Rev1_0001.pdf

SOLICITATION AMENDMENT 0001: CHANGES ARE

HIGHLIGHTED IN YELLOW.

STATEMENT OF WORK (SOW)

NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA)

NATIONAL WEATHER SERVICE (NWS)

WEATHER FORECAST OFFICES (WFOs) – SIX (6) LOCATIONS

PREVENTIVE MAINTENANCE FOR EATON UNINTERRUPTABLE POWER SUPPLY (UPS)

UNITS

1. BACKGROUND:

NOAA has six (6) Eaton UPS units at six (6) different locations that are in need of preventive maintenance.

The equipment was installed in early 2022 and service has lapsed.

2. GENERAL PURPOSE:

Identify any problems and provide pricing to correct deficiencies during pre-contract surveys. Perform all preventive maintenance according to manufacturer's specifications.

3. PLACES OF PERFORMANCE:

The six (6) locations and six (6) Eaton UPS units are as follows:

LOCATION MODEL AND SERIAL NUMBER

Pocatello WFO 1945 Beechcraft Ave.

Pocatello, ID 83204

Model: 93PM-50-1, Serial Number ER072UXX08

Spokane WFO 2601 N. Rambo Rd.

Spokane, WA 99224

Model: 93PM-50-1, Serial Number ER060UXX06

Pendleton WFO 2001 NW 56th Dr.

Pendleton, OR 97801

Model: 93PM-50-1, Serial Number ER060UXX04

Las Vegas WFO 7851 S. Dean Martin Dr.

Las Vegas, NV 89139

Model: 93PM 208V-20-60, Serial Number ER282UJJ09

Elko WFO 3720 Paradise Dr.

Elko, NV 89801

Model: 93PM-50-1, Serial Number ER072UXX07

Eureka WFO 300 Startare Dr.

Eureka, CA 95501

Model: 93PM-50-1, Serial Number ER072UXX09

4. SCOPE:

The Contractor shall provide all supervision, labor, tools, materials and equipment necessary to perform this statement of work. All work and materials supplied shall be in accordance with these instructions, manufacturer’s specification, all applicable federal, state, local, OSHA, EPA, NEC, NFPA, building and facilities codes and criteria.

The Contractor shall provide

The Contractor shall perform below steps according to Manufacturer's Specifications:

1. All work requiring proprietary software/tools (e.g., commissioning, firmware updates, or control programming) shall be performed by Eaton-certified personnel. Preventive maintenance activities such as battery inspection, cleaning, torque checks, and thermal scanning may be performed by qualified technicians in accordance with OEM maintenance manuals and applicable safety standards.

2. Customer support (24 hour) w/ Parts and Labor for the duration of the period of performance.

3. Pre-Contract Survey.

4. One-time Preventive Maintenance (PM) Inspection. Schedule to be coordinated with Government

Point of Contact within ten days of PM visit.

5. Perform Battery Maintenance

6. Provide recommendations for loaded/unloaded generator maintenance runs in relation to Advanced

Battery Management (ABM) chargers.

7. Following the PM Inspection, the Contractor shall provide a written report to the Government Point of

Contact that details the results of the inspection, and makes specific recommendations toward future remedial action, upgrades, or sparing. The report shall be written by or in consultation with the technician that performed the work.

5. PRE-CONTRACT SURVEY (PCS)

The Contractor shall have a qualified UPS technician perform a PCS within the 60-day period concurrent with the PM Inspection to identify any pre-existing conditions following OEM maintenance manuals, OSHA, and NFPA 70E standards.

The PCS shall consist of:

1. Travel to and from the equipment site location.

2. Inspection of equipment to include:

a. Examination of equipment(s) operating condition including internal and external batteries

b. Examination of environment in which the equipment is operating;

c. Consultation with site personnel concerning equipment and site service history;

d. Notation of all equipment and site pertinent data and statistics.

6. PM INSPECTION

The Contractor shall have a UPS technician perform the following general checks. All checks are to be performed during off-line operation, in the bypass mode following OEM maintenance manuals, OSHA, and NFPA 70E standards.

1. Visual Inspection

a. Inspect all printed circuit board connections for cleanliness, swab contacts if necessary.

b. Inspect all power connections for signs of overheating

c. Inspect all subassemblies, bridges and legs for signs of component defects or stress

d. Inspect all DC capacitors for signs of leakage

e. Inspect all AC capacitors for signs of leakage

f. Inspect and inventory all customer-owned spare parts

g. Inspect for, and perform as required, any open engineering changes

h. Inspect battery monitoring system

2. Internal Operating Parameters

a. DC Ground Detection Offset

b. Inverter leg current average balance

c. Output filter current average phase balance

d. Rectifier bridge current average leg balance

e. AC Protection settings are checked

f. DC Protection settings are checked

g. Input and Output Frequency and Voltage Bandwidth settings are checked

h. Verify DC filter capacitance

i. Verify AC tank and trap filter capacitance

j. Power Supply voltages and waveforms

k. Update UPS firmware as necessary with customer approval

l. Evaluate Field Service Bulletins (FSBs) for potential updates

3. External Operating Parameters

a. System Input Voltages (all phases)

b. System Input Currents (all phases)

c. DC Charging Voltages (float and equalize), record settings, adjust to nominal

d. Rectifier phase on and walk up

e. Inverter phase on and walk up

f. Adjust all panel meters to measured values

g. System Bypass Voltages (all phases)

h. Manual and UV Transfer Testing, verify uninterrupted transfer waveform

i. Outage simulation, and battery capability testing, and verify charger current limit

j. Generator operation and interface verification

4. Environmental Parameters

a. UPS area ambient temperature and condition of ventilating equipment

b. General Cleanliness of UPS Power Module

c. General Cleanliness of UPS area

d. Replace air filters as applicable and necessary

e. Clean outside of UPS including control panel/CRT screen

5. Battery Cabinet Checks

a. General appearance of Battery System

b. General cleanliness of Battery System area

c. Inspect cells for physical abnormalities

d. Inspect all DC connections for abnormalities

e. Battery System area ambient temperature and condition of ventilating equipment

f. For internal batteries only measure and record:

i. Overall battery float voltage

ii. Charger output current and voltage

iii. Negative terminal temperature of one cell/battery per battery cabinet shelf or racktier

iv. Momentary load testing of cells < 100 watts

6. Monitoring System Parameters

a. Alarm archive review and printing

b. Alarm lamp test-local

c. Replace all open monitor bulbs

d. Inspect battery monitoring system

e. Review Battery Test in history

f. Update connectivity card firmware as necessary

7. BATTERY MAINTENANCE

The Contractor shall have a UPS technician perform the battery maintenance following OEM maintenance manuals, OSHA, and NFPA 70E standards. Battery Maintenance includes those tasks below:

1. Measure and record the following:

a. Individual cell/battery float voltages or overall float voltage

b. Charger output current and voltage

c. AC ripple current and voltage imposed on the battery

d. Internal ohmic values of each cell/battery or perform a continuity test of each cell/battery

e. Connection Resistance of 100% of the inter cell/battery connection

f. Ambient temperature and ventilation status

g. Negative terminal temperature of all cells/batteries

2. Visually inspect conditions and appearance of the following:

a. Connection terminals inter cell/battery connectors, cables and associated hardware

b. Cell/battery covers, containers, and post seals

c. Battery racks or cabinets and associated components and hardware for structural integrity

d. Inspect cleanliness / corrosion of batteries, cabinet, rack and area

e. Battery monitoring equipment

f. Cell/battery jar or cover, noting any excessive distortion

3. Perform cleaning of all accessible surfaces as required

4. The yearly maintenance procedure should include all of the above with the addition of the following:

a. Measure and record the connection resistance of 100% of the inter cell/battery connections.

b. Refurbish and re-torque any connection where the resistance is above 20% of the average.

8. DELIVERABLES:

The Contractor shall provide an electronic copy of each required deliverable to the Government Point of Contact in accordance with the below schedule:

DELIVERABLE OBJECTIVE DUE

Work Schedule, with start and completion dates

Coordinate scheduling with Government Point of Contact

Within 3 days of awarded contract, or before work begins

Designation of on-site, job-site supervisor and contact information

Provide a Primary Point of Contact to the Government Point of Contact

Contract Award

Manufacturer Warranty Documentation

Warranty parts and labor Upon acceptance of work

Safety Data Sheet List any hazardous material that will be used in performance of this contract.

Ref. FAR 52.223-3 and

FED-STD-313E

Within 3 days of awarded contract, or before work begins, whichever occurs first

Biobased Report (copy) Report purchases of Biobased products in System for Award Management (SAM). Ref. FAR 52.223-2

Upon acceptance of work

9. PERIOD OF PERFORMANCE:

October 1, 2025 – September 30, 2026

Work must begin within ten (10) business days of award of the purchase order. “Work” includes ordering parts and equipment not already in stock and necessary to perform the work. The Contractor shall complete all work within the stated period of performance.

10. DEFINITIONS:

Where “as directed”, “as required”, “as permitted”, “approved”, “acceptance”, or words of similar import are used, it shall be understood that the direction, requirements, permission, approval, or acceptance of the Government Point of Contact is intended unless stated otherwise.

As used herein, “provided” shall be understood to mean “provided complete in place”, that is “furnished and installed”.

11. REGULAR WORKING HOURS:

“Regular Working Hours” are from 0700 to 1600 Monday through Friday except Federal holidays and other days specifically designated by the designated representative. “Regular Working Hours” means hours a contractor can expect to be allowed to perform work on site, or be able to contact the office. Anything outside regular working hours must be done by permission of the Government Point of Contact.

Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal statute, Executive Order, or Presidential Proclamation.

Federal Holidays are as follows:

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

If a holiday falls on a Saturday, for most Federal employees, the preceding Friday will be treated as a holiday for pay and leave purposes. (See 5 U.S.C. 6103(b).) If a holiday falls on a Sunday, for most Federal employees, the following Monday will be treated as a holiday for pay and leave purposes. (See Section 3(a) of Executive Order 11582, February 11, 1971.) See also our Federal Holidays – "In Lieu Of" Determination Fact Sheet at https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/Federal- Holidays-In-Lieu-Of-Determination.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Government Point of Contact. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the Contractor is instructed to contact the Government Point of Contact.

12. CONDUCT OF WORK

The Contractor must ensure employees are physically able to accomplish the work specified herein. All such employees working on government premises are subject to all applicable federal rules and regulations with regard to entering and leaving the premises and building(s). Any contractor employee who is considered incompetent, careless, insubordinate, unsuitable, or otherwise objectionable or whose continued employment is contrary to the public interest by the government’s designated representative will be promptly removed from the contract work upon notification to the Contractor by the Government Point of Contact that such conditions(s) described above exist.

13. SAFETY REQUIREMENTS:

The Contractor shall conduct all work in a safe manner and shall comply with station regulations and Department of Labor standards. The government will not provide safety equipment to the Contractor. The Contractor’s work site may be inspected during performance of the contract for EPA, OSHA and station safety violations. It will be the Contractor’s responsibility to rectify any violations immediately.

The Contractor shall report any accidents that occur during the performance of the contract to the Government Point of Contact, within 24-hours of an occurrence.

The Contractor shall provide and maintain fire extinguishers in construction areas if a risk of fire is present.

For any flammable and combustible liquids, the Contractor shall store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and NFPA 30.

14. SECURITY REQUIREMENTS:

All personnel performing work under this contract shall be legal citizens or legal immigrants of the United States.

15. IDENTIFICATION OF CONTRACTOR VEHICLES:

Each Contractor-provided vehicle shall clearly and visibly show the Contractor’s name. The Contractor shall let staff at the front desk know what vehicle(s) belongs to the Contractor. The Contractor shall display a valid state license plate and safety inspection sticker, if applicable. Contractor vehicles operated on Government property shall be maintained in good repair.

16. STATION REGULATIONS:

The Contractor and its employees shall become acquainted with and obey all government regulations as posted, or as requested by the Government Point of Contact.

17. GOVERNMENT-FURNISHED EQUIPMENT, UTILITIES, AND FACILITIES:

The Government Point of Contact will, upon request, designate specific areas adjacent to the building and within the existing parking lot, specific areas for the delivery and lay-down of materials and equipment to be used by the Contractor specific to this work. Utilities, such as electric and water specific to this work will be supplied by the government.

18. CLEANUP:

The Contractor shall dispose of all material according to all Federal and State laws and regulations. The Contractor shall keep premises free at all times from accumulation of waste and/or rubbish resulting from the work. Upon completion of the work, all debris, tools and surplus materials shall be removed and the entire area shall be left in a neat and clean condition. The Contractor shall properly dispose of all debris, trash, waste and surplus material disposed off-site.

19. INVOICING:

Upon completion and acceptance of the work, the Contractor shall submit the invoice via IPP.gov.

20. GOVERNMENT POINT OF CONTACT:

To be provided in award.