13-Specifications and Requirements - BLD2131033B1.pdf

SPECIFICATIONS AND REQUIREMENTS

Repair or Replacement of Windows and Glass Doors

1. Scope of Work:

To furnish all labor, materials, equipment, and incidentals necessary for Repair or Replacement of Windows, Glass Doors, Wood Doors, Metal Doors, Door Hardware and Panic Hardware, and automated entry system; including and not limited to install, repair and/or replace impact windows, doors (interior and exterior), transoms, and storefronts for buildings located throughout Broward County Port Everglades and other County locations.

2. General Requirements:

2.1. Contractor’s offered unit prices in the Bid Table shall be inclusive of all equipment, labor, and materials necessary for complete installation.

2.2. All work shall be performed during normal business hours, Monday-Friday, 8 a.m. to 5 p.m., and dates shall be pre-arranged with the Project Manager or designee to ensure all security, logistical, and scheduling issues are addressed.

2.3. All work shall be performed and completed in full compliance with all building codes.

2.4. All work areas shall be secured in accordance with security requirements at the end of each day.

2.5. All work areas shall be secured from water intrusion throughout the entire project.

2.6. All work areas must be cleaned up at the end of each day.

2.7. Contractor shall remove and dispose of all debris and unsuitable materials, including but not limited to frames, transom, and any other material associated with project at the end of each day. County dumpsters are not to be used by the Contractor.

2.8. Contractor shall provide connection for electricity to new doors. County electrician will provide electric source as required per project.

2.9. All exterior doors are to be impact resistant and fully weather-stripped. Contractor shall submit Miami-Dade County product approvals.

2.9.1. All exterior door frames need to be hollow metal, punch and dimple, welded frames with door silencers.

2.9.2. All sill flashing shall comply with manufacturer's recommendations.

2.9.3. All doors and hardware shall comply with National Fire Protection Association (NFPA) 101, Section 7.2.1 and NFPA 80.

2.9.4. All hinges need to be stainless steel, ball bearing.

2.9.5. All hardware to be stainless steel and/or aluminum, including, but not limited to, kick plates, rain drips, and door sweeps, gasketing, and ½” Americans with Disabilities Act (ADA) thresholds.

2.9.6. “LCN” commercial-grade closures or approved equal are required and shall be ADA code compliant and equipped with “hold open” feature.

2.10. Fiber Doors with Frame System, Corrosion and Hurricane Resistance: The fiber door and frame system shall be new and approved by the Florida Building Code (FBC), including High Velocity Hurricane Zones (HVHZ), and Underwriters Laboratories (UL) approved, 20-to-90-minute positive pressure. The door and frame system shall be salt and chemical resistant to highly corrosive environments and completely sealed against the elements with a polyurethane, prime or gelcoat. All hardware must be FBC and HVHZ approved as the locksets, panic threshold, latching points, and all other appurtenances. The products shall include lifetime warranty against corrosion. Fiber doors must also be impact rated.

3. Contractor Responsibilities:

3.1. Contractor shall submit for each project a complete cost proposal to the Project Manager for review and approval prior to the issuance of purchase order/notice to proceed. The individual project cost shall be based on the required line item(s) calculated per the offered unit price in the Bid Table. The cost of each individual project will be the calculated extended total price of all the required line item(s) at their respective measurements.

3.2. Contractor shall ensure acquisition of applicable permits from all entities having regulatory jurisdiction of the project site. Permit costs will be reimbursed through pass-thru allowance.

3.2.1. Contractor shall be responsible for required “sealed drawing”, as applicable for permit.

3.2.2. Contractor shall be responsible for inspection(s) and ensure complete compliance to close permit.

3.3. Contractor shall ensure complete security compliance for all staff, personnel, and sub-contractors to have applicable security badges, vehicle permits, and security services from all entities having regulatory jurisdiction of the project sites (refer to Security Requirements).

All security costs i.e., ID badges, vehicle permits, and time associated with obtaining security clearance, will be at Contractor’s cost and will not be reimbursed by the County.

3.4. Contract must accomplish 85% of each project labor with its own work force (not temporary or convenient joint ventures). This will ensure standardization of installations and proper address of warranty issues.

3.5. Contractor shall be responsible for all subcontractors and shall ensure they have the necessary access identification badges as required by the Port. In the event subcontractors do not have the proper identification necessary, the Contractor will be responsible for providing the required escort at no cost to the County.

3.6. Contractor's employees shall be trained in accident prevention and provide barricades necessary to protect persons or property against injury or damage. The Contractor shall be responsible for any such damage or injury that occurs as a result of their fault or negligence.

Proof of accident prevention training shall be made available to the County within ten (10) calendar days of a written request.

4. Additional Airport Security Requirements:

4.1. In addition to the Supplement Security Requirements, included in this contract, Contractor must obtain FLL Airport Issued Identification Media pursuant to all Security Regulations of BCAD, TSA, and specifically, the Code of Federal Regulation (CFR) 49 CFR Part 1542 – Airport Security; and U.S. Customs and Border Protection CBP Security Area pursuant to

CFR 19 CFR § 122.182. Contractor must proceed with submitting applications immediately following award in order to ensure its employees receive FLL’s Security’s badges and Customs Seals in time for Contract Commencement. Below are the Contractor requirements for the Signatory status:

4.1.1. Contractor will ensure acquisition of all necessary security badges, vehicle permits and Security Services from all entities having regulatory jurisdiction of the sites. All security costs, and time associated with obtaining security clearance will be at Contractor’s cost and will not be reimbursed by BCAD.

4.1.2. Under no circumstances shall any of the Contractor’s personnel, vehicles, or equipment enter or move upon any area not authorized by BCAD, Homeland Security, Customs Border Patrol, and any security mandates in place.

4.1.3. FLL Airport Issued Identification Media:

i. The management and control of Contractor employees in the performance of this contract shall be the responsibility and prerogative of the Contractor; however, The Contractor shall comply with the contract requirements, Broward BCAD, Department of Homeland Security, and Transportation Security Administration (TSA) regulations concerning conduct of employees.

ii. Contractor is required to conduct an employee background check on each person proposed for employment at FLL Airport in connection with this Contract. Only when a person is successfully approved by Contractor, shall Contractor submit FLL Airport Security badge application and a Customs Seal application for said proposed FLL Airport stationed employee. Each FLL Airport stationed employee must have successfully completed, be approved and be badged by BCAD Security prior to such person being scheduled in accordance with this document.

iii. Each employee must provide a ten (10) year work history.

iv. Any gaps in employment of thirty (30) days or more during a ten (10) year period must be explained.

v. For each badge applicant, Homeland Security’s criminal history is checked for the immediately preceding ten (10) years and United States Customs and Border Control’s criminal history background is conducted from applicant’s age sixteen

(16) to current day.

vi. Contractor vehicles regularly used in the installation, service, or maintenance activities must prominently display the company name, telephone number, and certificate number.

vii. All personnel providing services under this contract shall apply, receive and maintain an FLL Airport Issued Identification Media with United States (U.S.)

Customs and Border Protection privileges.

viii. All personnel providing services under this contract shall apply, receive and maintain Ramp Driving privileges.

ix. The application to obtain FLL Airport Issued Identification Media, attached, must be dropped off in-person to BCAD Credentialing Center located at 50 Terminal

Drive, 4th Floor (Suite 400), Fort Lauderdale, FL 33315. Present your parking ticket and staff will validate it.

x. The delegated Signatory will be required to attend training prior to approval.

4.1.4. U.S. Customs and Border Protection (CBP/Customs) Access Program

i. In order for the Contractor employees to have unescorted access in Customs restricted, secured or sterile areas of the airport facilities it is a federal requirement that each of the Contractor’s employees pass a background check and be badged with a Custom’s seal. For specific badging requirements, costs and forms please contact the Airport’s Security Badging Office at http://fll.net.

5. Time For Performance:

Each project shall be completed within thirty (30) business days from the project initiation date specified in the Purchase Order or Notice to Proceed. The Contractor shall obtain approval from the Project Manager or designee for completion dates that may extend beyond thirty (30) business days.

Work hours must be pre-arranged with the Project Manager.

6. Time Delays:

6.1. Any claim for a change in the Time for Performance shall be made by written notice by Contractor to the Project Manager or designee within five (5) calendar days of the commencement of the event giving rise to the claim and stating the general nature and cause of the claim. All claims for changes in the Contract Time shall be determined by Project Manager or designee. It is expressly and specifically agreed that any and all claims for changes to the contract time shall be waived if not submitted in strict accordance with the requirements of this section.

6.2. The Time for Performance will be extended in an amount equal to time lost on critical work items due to delays beyond the control of and through no fault or negligence of Contractor if a claim is made in accordance with the provisions of this Section. Such delays shall include, but not limited to, acts or neglect by any separate contractor employed by County, fires, floods, labor disputes, epidemics, abnormal weather conditions or acts of God.

7. Warranties:

7.1. Provide a minimum of two (2)-year warranty on all labor.

7.2. Provide a minimum of two (2)-year warranty on all parts.

8. Mobilization:

This is a one-time charge for mobilization and de-mobilization for each project and excludes hourly labor charge(s).

9. Pass-Thru Allowances:

This contract includes pass-thru allowances for parts, labor and permits for project specific items for Repair or Replacement of Windows, Glass Doors, Wood Doors, Metal Doors, Door Hardware and Panic Hardware, and automated entry system.

http://fll.net/

9.1. Permit Allowance: All permits furnished against this commodity line will be a "Permit Allowance" and paid at Contractor's cost. The Contractor will charge the County the same prices he or she is charged by the permitting agency. Copy of Contractor's invoice(s) shall be submitted, with the Contractor's invoice for payment. The estimated annual permit allowance is $80,000.

9.2. Miscellaneous Parts and Materials: Contractor shall invoice the County for the actual cost expended by the Contractor to purchase replacement parts and/or materials to fulfill the requirements of the Scope of Work and which have been approved in writing by the Contract Administrator or designee. This cost shall be invoiced to the County at the end of the calendar month in which the Contractor incurred it. Copy of invoice of parts/materials purchased must be submitted to the County with the invoice. The Contractor shall be reimbursed for all approved parts at invoice cost, taking any discounts/rebates and similar items into consideration. The estimated annual Miscellaneous Parts and Materials allowance is $190,000.

9.3. Specialty Subcontractor Allowance: The estimated annual allowance includes services for areas such as electronics, proprietary equipment, work locations, etc. which require specialized training/certification. The estimated annual Specialty Subcontractor allowance is $30,000.

9.4. The County reserves the opportunity to purchase and/or furnish materials or services from third parties, if the County determines that the prices submitted by the Contractor are not fair and reasonable.

10. Work Hours:

10.1. Regular work hours shall be from 8:00 am to 5:00 pm, Monday thru Friday. Work may continue past a normal eight (8) hour shifts, if needed.

10.2. Designated County holidays are New Year’s Day, Martin Luther King Jr. Day, Presidents’

Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, the Friday after Thanksgiving Day, Christmas Day, and any other days deemed by the County.

10.3. All maintenance procedures and repairs should be performed during regular working hours, Monday thru Friday, except for County holidays, unless requested and approved by the Project Manager or designee.

10.4. Contractor shall coordinate with the Project Manager or designee for any major disruptions to operations/activity for maintenance or repair. The Project Manager or designee will approve the scheduling of the project work.

END OF SECTION