13-Exhibit A 1 SCOPE OF WORK - EI Services 2026.docx.pdf

EXHIBIT A: SCOPE OF SERVICES

I. Notice to Proceed:

The term of this Contract shall begin upon approval by the Detroit City Council and shall continue for a term of three (3) years. The Contractor shall commence performance of this Contract upon receipt of a written “Notice to Proceed” from the City and in the manner specified in the Notice to Proceed.

II. Services to be Performed:

Vendor is responsible for knowing and complying with all local, State and Federal laws, regulations and requirements regulating the items outlined within the scope of work and to which the Respondent has expressed ability to perform.

III. Project Description:

Provide Environmental Investigation “EI” services for all current and future

HHFSHHFS home repair programs where EI services are warranted during the term of the contract:

• FY22 Lead Hazard Reduction Grant “LHRG” (HUD)

• FY24 LHRG (HUD)

• FY25 LHRG (HUD) (upcoming)

• All HUD Lead Hazard Reduction Grants

• Healthy Homes Production “HHP” (HUD)

• Michigan’s Children’s Health Insurance Program “CHIP” (State-administered program leveraging Medicaid/CHIP funds)

• 0% Interest Home Repair Loan Program “0% IHRLP” (Primary Federal/Some

Philanthropic Funds)

• Senior Emergency Home Repair (SEHR) Program (CDBG)

• Critical Home Repair Program “CHRP” (CDBG)

• Bridging Neighborhoods Home Swap and Home Repair Home Swap Programs

*Contract will also service any newly awarded grants or new uses of existing funding sources within the three (3) years of this EI services contract.

IV. Services:

Lead Inspection – Paint inspections shall be performed by Michigan Department of Health and Human Services (MDHHS) accredited lead‐based paint inspectors/risk assessors. The paint inspections shall meet or exceed the recommended protocol of the state of Michigan and HUD guidelines for the Evaluation and Control of Lead‐Based Paint in Housing (1997‐Chapter 7), the requirements of 24 CFR 35.1320 – Paint

Inspections and Risk Assessments, and work practice standards under 40 CFR 745.227.

a. Testing of each property shall consist of a full lead paint inspection of interior and exterior areas using a single-family testing protocol. HHFS shall require testing of all painted and varnished surfaces on the property up to 24’ in height.

b. Testing shall be performed using XRF analyzer and operated in accordance with the manufacturer’s performance characteristic sheet (PCS) which details proper use of the equipment. Paint chip analysis will be performed only in the case that the XRF testing would produce inconclusive results, as required by the testing protocol.

Lead Inspection Timeline Expectations: Twenty-one (21) Day

Turnaround Time

Risk Assessment – Risk Assessment for lead‐based paint hazards shall be conducted by MDHHS accredited lead‐based paint inspectors/risk assessors. The protocols shall meet or exceed the recommended requirements of the HUD Guidelines for the requirements of

24 CFR 35.1320‐Paint Inspections and Risk Assessments, as well as the work practice standards of 40 CFR 745.27.

The level of assessment will adequately evaluate the risk of exposure to environmental lead and will consist of a full risk assessment with the following components:

• If occupied, collection and documentation of background information on the property such as history and use pattern

• Visual inspection of the building for defects that affect paint systems including completion of HUD Form 5.1: Building Condition Form

• Visual inspection of paint systems and rating of the systems using Table 5.3:

Categories of Paint Film Quality of the HUD Guidelines or by such methods or standards to be implemented under 40 CFR 745.65‐Lead Based Paint Hazards

• Additional testing of intact paint systems, as may be required to quantify risk potential of lead exposure at a property

• Collection and analysis of a minimum of four (4) single dust samples from areas that represent the greatest risk of exposure in accordance with Scope of Services Section, D Dust Testing for Lead Contamination

• Collection and analysis of soil sampling for lead‐based paint hazards in accordance with the Scope of Services, Section E, Soil Sampling for Lead Contamination

• If required, testing of personal items where there is a concern about possible lead exposure in accordance with appropriate regulatory requirements of industry standards; and

• Development of abatement and management plans as may be required to resolve identified lead‐based paint hazards.

Risk Assessment Timeline Expectations: Twenty-one (21) Day

Turnaround Time

Combination Lead Inspection/Risk Assessment – Paint inspections shall be performed by MDHHS accredited lead‐based paint inspectors and risk assessors. The paint inspections shall meet or exceed the recommended protocol of the state of Michigan and HUD guidelines for the Evaluation and Control of Lead‐Based Paint in Housing (1997‐Chapter 7), the requirements of 24 CFR 35.1320 – Paint Inspections and Risk Assessments, and work practice standards under 40 CFR 745.227.

• Testing ALL lead-based paint, interior and exterior using an XRF analyzer.

o Unless for wall trim such as baseboards, crown moldings, chair rails, etc., no component shall be treated representative.

o Every door in a room shall be tested o All four walls and ceiling of a room shall be tested o Each window shall be tested and have its’ own unique identifying number (W1, W2, W3…/CW1, CW2…)

▪ If a window sash on the interior is positive, no further testing is required

▪ If a window sash on the interior is negative, window must be tested on the exterior. The unique identifying number must match.

▪ If a window cannot be tested, must include a photo in the LIRA and labeled under Table 6 as “Unable to Test”. The unique identifying number must match.

o Any component that cannot be tested must have a photo in the LIRA and labeled under Table 6 “Unable to Test”.

• A minimum of 8 dust wipes are taken, four floors, two windowsills and two window troughs. Dust wipes should be prioritized to main areas where child(ren) under the age of 6 or under spend significant time.

• A composite soil sample is required where areas of bare soil are around the exterior of the property, if there are not areas of bare soil, must be labeled in the LIRA report.

• A Residential Interview or Residential Questionnaire is conducted to develop an understanding of family patterns.

• A site drawing of the entire interior and exterior of the property.

o A floor-by-floor drawing is required, detailing every room, stairwell, and window.

o Each window is to be labeled as to what substrate on the site drawing along with the unique identifying number

• Clear photos o All four sides of the property.

o Clear photos of key areas of chipping paint.

o Support for Table 6 “Unable to Test” o Additional photos of interior of home, play areas, bedrooms, kitchen, bathrooms, etc.

Combination Lead Inspection Risk Assessment Timeline Expectations: Twenty-eight

(28)-Day Turnaround Time

Lead-Based Paint Hazard Clearance – Clearance inspections shall be performed to confirm that work completed to eliminate lead‐based paint hazards has been performed in accordance with applicable Federal and State standards and that the work has not increased lead hazards at the property. Each clearance examination shall be performed by personnel properly trained and accredited by MDHHS as a Risk Assessor or Clearance Technician. Lead abatement service providers shall comply with R 325.99302 ‐Procedures for Performing Lead Abatement

Services. Each examination shall meet or exceed the recommended protocol of the HUD

Guidelines for the Evaluation and Control of Lead‐Based Paint in Housing (1995‐Chapter 15), and the requirements of 24 CFR 35.1340‐Clearance, and work practice standards contained at

40 CFR 745.227. Each clearance examination will consist of the following:

• A visual inspection of the property shall be conducted to determine whether work on targeted components was completed and to ensure that no leaded dust or debris are present. Specific areas that may need to be confirmed include paint removal, paint film stabilization, component removal and replacement, enclosures, soil treatments, encapsulants and interim controls.

• Dust testing shall be performed to determine the extent, if any, of lead contaminated dust following the work. Dust testing will be conducted in accordance with the requirements of Scope of Services, Section D, and Dust Testing for Lead

Contamination. Sampling is to be performed by single wipes, since composite wipe sampling methods, although referenced in Federal Guidelines, are not recognized in the State of Michigan.

• In cases where the scope of work involved abating soil at a property, soil sampling shall be conducted in accordance with the requirements of Scope of Work, Section E, Soil Sampling for Lead Contamination, to ensure that the work did not result in additional soil contamination when compared to baseline samples collected prior to the start of work or that abatement work successfully lowered the lead contamination to more acceptable levels.

Lead-Based Paint Hazard Clearance Timeline Expectations:

• Conducting Requested Service: Within Two (2) Business Days of Request from HHFS or

Contractor

• Provide Results verbally to both Contractor and Inspector within forty-eight (48) hours of clearance testing

• Providing Report Back to HHFS: Within Seven (7) Business Days to HHFS after successful passing results from Environmental Firm and Laboratory.

EBL Environmental Investigation – Specific work practices must be followed when performing an EBL EI including HUD’s Guidelines for the Evaluation and Control of Lead‐ Based Paint Hazards in Housing (July 2012); the American Society for Testing and Materials publications entitled Standards Practice for Field Collection of Soil Samples for Lead

Determination (Standard Number E1727‐05) and Standard Practice for Collection of Settled Dust Samples Using Wipe Sampling Methods for Subsequent Lead Determination (Standard

Number E1728‐10); and the Michigan Department of Health and Human Services (MDHHS) field guide entitled Environmental Investigations for Children with Elevated Blood Lead Levels. Anyone performing EBLs must have an EBL Environmental Investigation

Endorsement. An EBL Environmental Investigation consists of a Lead Inspection and Risk Assessment, as a base service, with the addition of the following elements:

• The purpose of the investigation is to identify all probable causes of the lead poisoning in order to protect children from further exposure and physical harm.

• The scope of the investigation focuses on all sources of lead in the child’s environment, including household items, and other places the child frequents. An extensive interview with the primary caretaker is conducted to collect this data.

• The environmental sampling plan for dust and soil must consider the child’s behavior and other occupant use patterns.

• XRF testing requirements to follow the combination Lead Inspection/Risk

Assessment as a minimum standard of testing.

• Additional dust or soil sampling can be requested by the department at an additional

“per sampling cost”.

The Michigan Department of Health and Human Services (MDHHS) recommends the timelines for performing the investigation triggered by knowledge of venous blood lead levels:

• 70 or more micrograms/deciliter: Within 24 hours

• 40-69 micrograms/deciliter: Within 48 hours

• 20-39 micrograms/deciliter: Within 5 Business Days

• 15-19 micrograms/deciliter (two lead tests over 3 months apart): Within 5 Business

Days

• 15-19 micrograms/deciliter (one lead test): Within 10 Business Days

• 3.5-15 micrograms/deciliter: Within 10 Business Days

(The shorter timeline will apply where the MDHHS recommendations, above, conflict with HHFS timeline expectations.)

Water Sampling/Testing - Water samples will be taken on all projects funded through CHIP, and other projects as necessary or requested. The Water Risk Factor Section of the Household Interview within the LIRA will be used to document the household’s use pattern of water consumption. In addition, the MDHHS Residential Lead Hazard Control‐Lead in Water Protocol, revised July 16, 2024 (Attachment A) shall be used as a guide for lead in water investigation. The Lead and Copper Rule (LCR) requirements are applicable to all residential units connected to community water supplies. A Michigan Department of Environmental Quality (MDEQ) Certified Drinking Water Laboratory for Lead and Copper must be used for all lead in water laboratory analysis.

• All water samples must be analyzed within 10 days of collection. It is recommended all water samples be delivered to the approved laboratory within five days of collection.

• Copies of the chain‐of‐custody and sample results must be included within the EBL investigation or LIRA report

Water Sampling/Testing Timeline Expectations*:

• Scheduling with Homeowner: Within five (5) Business Days

• Conducting Requested Service: Within seven (7) Business Days of Scheduling with

Homeowner

• Providing Report Back to HHFS: Within Fourteen (14) Business Days

* Timeline expectations above are for standalone water sampling/testing. If service is requested with combination Lead Inspection/Risk Assessment or EBLL Investigation, all sampling results will be expected in that timeline.

Water – The U.S Environmental Protection Agency (EPA) action level for lead in drinking water is a result above 12 parts per billion (ppb) or above 0.0012 milligrams per liter (mg/L). For clearance, results must be below the EPA action level. Clearance water sampling preparation protocol reported by the contractor must be performed correctly:

• All water sampling locations flushed for 5 minutes

• Aerators removed, cleaned, and replaced

• All water sampling locations flushed for another 5 minutes

• Water not used for at least 6 hours (stagnation)

Water Clearance/Timeline Expectations:

• Conducting Requested Service: Within Two (2) Business Days of Request from HHFS or

Contractor

• Provide Results verbally to both Contractor and Inspector within 24 hours of lab results

• Providing Report Back to HHFS: Within Seven (7) Business Days to HHFS after successful passing results from Environmental Firm and Laboratory.

Soil Testing – Collection of samples to determine if soil is lead contaminated shall be conducted as part of a risk assessment and/or clearance examination in accordance with the Code of Michigan Regulations R325.99302 – Procedures for Performing Lead Abatement Services which meet or exceed the recommended protocol of the HUD Guidelines for the Evaluation and Control of Lead‐Based Paint in Housing (Appendix 13.3), and the requirements of 24 CFR 35.1315 – Collection and Laboratory Analysis of Samples, and work practice standards of 40 CFR 745.227.

Each soil sampling will consist of the following:

• Soil testing shall consist of collection of two composite samples. One composite sample at the building foundation/drip line and one composite sample on the general grounds.

• Should the property contain items that would constitute a defined play area per the Federal guidelines, or garden area then a sample from these areas shall be required.

• Samples shall be analyzed by an NLLAP accredited laboratory for lead content using

Atomic Adsorption Spectrophotometry (AAS) or equivalent and meet or exceed the requirements of EPA.

• Results of the soil testing shall be incorporated into the appropriate testing report as indicated in: “Table 4: Soil Sample Results” in the LIRA report.

EPA and HUD lead action levels: Soil – at 1,200 ppm; Child play areas and gardens – at 400 ppm or more. 5,000 ppm or more requires immediate abatement, no interim. BRL = Below Reporting Limits. N/D = Not Detected.

Soil Testing Timeline Expectations:

• Conducting Requested Service: Within five (5) Business Days of Scheduling with

Homeowner

• Provide Results Verbally to Contractor and Inspector within 24 Hours of lab results (if applicable)

• Providing Report Back to HHFS: Within Seven (7) Business Days of final pass results

Air Monitoring - Air monitoring shall be conducted upon request. This sampling can be requested for lead and/or asbestos projects.

Samples would be based off the scope of work. For lead projects, HHFS may request samples in rooms where lead work is being conducted. Samples must be sent to an accredited lab for testing and EI firm will provide final results.

Asbestos air monitoring consists of air drawn through a Mixed Cellulose Ester (MCE) filter to capture airborne asbestos fibers. A wedge-shaped portion of the filter is removed, placed on a glass microscope slide and made transparent. A measured area (field) is viewed by Phase Contrast

Microscopy (PCE). All the fibers meeting defined criteria for asbestos are counted and considered a measure of the airborne asbestos concentration.

Air Monitoring Timeline Expectations:

• Scheduling with Homeowner: Within Seven (7) Business Days

• Conducting Requested Service: Within Seven (7) Business Days of Scheduling with

Homeowner

• Provide Results Verbally to Contractor and Inspector within 24 Hours of lab results (if applicable)

• Providing Report Back to HHFS: Within Seven (7) Business Days of final pass results

Asbestos Inspection (Survey) - involves taking samples of building materials that are suspected of containing asbestos, or asbestos fibers. Any material that contains greater than 1% asbestos fibers is considered to be an Asbestos Containing Material (ACM). Environmental Investigation Firm, upon request, will be required to conduct a whole property inspection, identifying age of the property, and materials used within the property, and taking the necessary samples to determine which materials may and may not contain asbestos fibers. Areas in which potential ACM will be disturbed due to the scope of work should be surveyed. All testing to be conducted by an accredited lab, all samples are included in cost. HHFS may request an asbestos survey for certain areas of the house or a whole property survey.

1. Overview. Pursuant to 40 CFR 61.145, the Consultant must:

• Identify and quantify presumed or suspect friable asbestos–containing materials and suspect Category I and Category II non–friable asbestos–containing materials

• Locate presumed or suspect friable asbestos–containing materials and suspect Category I and Category II non–friable asbestos–containing material using the Exterior Area and Functional Space Designations (See Section – Scope of Work 5.) for each site

• Sample suspect friable asbestos–containing materials and suspect Category I and Category II non–friable asbestos–containing materials in accordance with the protocols below (See Section

- Survey and Inspection, Asbestos 3).

2. Inventory of asbestos–containing materials by homogeneous area. The Consultant must identify each homogeneous area by uniform appearance (i.e. color or texture) and other characteristics. The Consultant must locate the material by Exterior Area or Functional Space Designation. The Consultant must quantify the amount of the material. “N/A” or “Throughout” or any similar term is an unacceptable response for quantification and will result in rejection of the report. The Consultant must classify the homogeneous area as Surfacing Material, Thermal System Insulation or Miscellaneous Material. The Consultant must categorize each material as friable, Category I non–friable, or Category II non–friable.

3. Sampling Methodology. Based upon homogeneous area, the Consultant must sample all suspect friable asbestos–containing materials and all suspect Category I and Category II non–friable asbestos– containing materials. The Consultant must field mark (“X” or circle) each sampling location in a non-permanent fashion. The Consultant must sample materials as follows:

Surfacing Material Sprayed-on, troweled-on or otherwise applied to surfaces, such as friable acoustical plaster on ceilings and fireproofing materials on structural members or other materials on surfaces for acoustical, fireproofing, or other purposes.

Size of the Sampling Area Minimum # of Samples

Less than 1,000 square feet 3

1,000 to 5,000 square feet 5

Greater than 5,000 square feet 7

Thermal System Insulation (TSI)

Material that is applied to pipes, fittings, boilers, breeching, tanks, ducts or other interior structural components to prevent heat lost or gain or water condensation or for other purposes

Type of TSI Material Minimum # of Samples

TSI General 3

Less than 6 linear feet or square feet of patch 1

Elbows, fittings, and cementitious materials 3

Miscellaneous Material

a. A building material on structural components, structural members or fixtures, such as non– friable hard–wall and ceiling plaster, floor and ceiling tiles, and does not include surfacing material or thermal system insulation.

Type of Miscellaneous Material Minimum # of Samples

Any 2

4. Exceptions to the Sampling Methodology. The Consultant is not required to sample the following homogeneous areas/materials:

a. Vermiculite is to be presumed positive for asbestos per U.S. EPA recommendation since there is no accepted analytical method. Therefore, the sampling of vermiculite is not required. If vermiculite is determined to be a component of a material (via Polarized Light Microscopy i.e. wall plaster with vermiculite), then the Consultant must presume the material as asbestos–containing, and point–counting is unnecessary.

b. Homogeneous areas or materials for which the use of mechanized or power equipment (i.e. aerial lift) is needed. However, this exception does not absolve the Consultant of the sampling requirements for materials (i.e. window caulking, See Section - Survey and Inspection, Asbestos 3) which may be safely accessed by any reasonable means.

5. Note on Regulatory Requirements and Best Practices for Sampling. This scope of work is intended to result in the most inclusive and thorough sampling practices in order to satisfy the NESHAP requirements. For example, this scope of work does not recognize any exemptions or limitations on sampling contained in 40 CFR 763. When in doubt, the Consultant must utilize the most inclusive and thorough sampling methods possible for all suspect materials whether friable or non–friable. This includes materials such as cinder blocks, mortar, brick and/or cement foundation if any of these materials are suspected of asbestos content.

6. Submittal of Samples to a Laboratory. Through a clearly documented chain of custody, the Consultant must submit all bulk samples collected during the inspection to a laboratory accredited by the

National Voluntary Laboratory Accreditation Program (NVLAP) for Polarized Light Microscopy (PLM) analysis and dispersion staining.

7. Analysis of Samples. The Consultant must ensure that the PLM analysis follows U.S. EPA Test Method for the Determination of Asbestos in Bulk Building Materials (EPA 600–R–93–116) and the

National Institute of Standards and Technology (NIST) Handbook for Bulk Asbestos Analysis (150–3).

The Consultant must direct the laboratory to analyze samples and provide results of the analysis within three (3) business days of receipt. The Consultant must direct the laboratory to use the point–counting analytical method on all samples of asbestos–containing materials which test between a trace amount and one percent (1%) asbestos content. To minimize costs, the Consultant must direct the laboratory to analyze samples from the same homogeneous area using a “first positive stop” methodology.

Asbestos Inspection (Survey) Timeline Expectations:

• Conducting Requested Service: Within seven (7) Business Days of Scheduling with

Homeowner

• Providing Report Back to HHFS: Within ten (10) Business Days of Inspection

Asbestos Clearance – requires a State Certified Asbestos Inspector to be physically present post-construction, to confirm the proper removal of asbestos hazards. This will include visually verifying that materials outlined in the scope of work have been removed properly, and there are no visible areas of debris in, or around the work area. Secondly, the Asbestos Inspector will need to use an MCE filter to capture any lingering airborne asbestos fibers. A wedge-shaped portion of the filter is removed and will need to be placed on a glass microscope slide and made transparent.

Asbestos Clearance Timeline Expectations:

• Conducting Requested Service: Within two (2) Business Days of Scheduling with

Homeowner (or HHFS for Home Swap vacant rehabs)

• Provide Results Verbally to Contractor and Inspector within 24 Hours of lab results

• Providing Report Back to HHFSHHFS: Within Seven (7) Business Days of final pass results

Mold Testing or Sampling – shall be conducted by professionals who have specific experience in designing mold sampling protocols, sampling methods and interpreting results. Sample analysis should follow analytical methods recommended by the American Industrial Hygiene Association (AIHA), the American Conference of Governmental Industrial Hygienists (ACGIH) or other professional organizations.

Mold Testing or Sampling Timeline Expectations:

• Conducting Requested Service: Within five (5) Business Days of Scheduling with

Homeowner or with HHFS for Home Swap vacant rehabs

• Providing Verbal Report Back to HHFS: Within (3) Business Days of Inspection

• Providing Report Back to HHFS: Within five (5) Business Days of Inspection

Radon Testing or Sampling – must be conducted according to the requirements of the current American National Standards Institute (ANSI)/American Association of Radon Scientists and

Technologists (AARST) national consensus standard for the specific housing type (single family or multifamily buildings)

• Test all units, as requested, for radon and notify HHFS of final sample results to determine if mitigation will be required or not

• If a radon mitigation system is installed in a unit, then a follow up radon test must be completed no sooner than 24 hours after the system is operational and within 30 days from the date of installation

• Credentialing of radon Qualified Measurement Professionals and Qualified Mitigation

Professionals: must be credentialed by the National Radon Proficiency Program (NRPP) or the National Radon Safety Board (NRSB). Currently licensing is not required in State of Michigan.

• Radon testing and mitigation national consensus for specific building types can be found here: https://standards.aarst.org/

• The USEPA recommends mitigation when radon levels are determined (through testing) to be equal to or great than 4 PCi/L. The USEPA further suggests that owners consider radon reduction when levels are between 2.0 and 3.9 pCi/L.

Radon Testing or Sampling Timeline Expectations:

• Scheduling with Homeowner: Within five (5) Business Days

• Conducting Requested Service: Within seven (7) Business Days of Scheduling with

Homeowner

• Providing Report Back to HHFS: Within ten (10) Business Days of Inspection

Survey and Inspection – Other Hazardous/Regulated Materials at Vacant Homes

1. Overview. The Consultant must survey and inspect the assigned site(s) in order to identify environmental concerns which may require decontamination or disposal prior to renovation. Potential environmental concerns may include, but are not limited to, mold.

This service will only be requested in conjunction with a mold and asbestos inspection survey.

2. Survey/Inspection Methodology. The Consultant must identify each hazardous/regulated material which is in excess of de minimis/typical household/regulated quantities. The

Consultant must identify all materials of de minimis or typical household quantities as

“miscellaneous materials” (See Section - Survey and Inspection, Other 2 & 4.e.). The

Consultant must locate each hazardous/regulated material by Exterior Area or Functional

Space Designation. To the extent possible, the Consultant must field mark (“X” or circle) each hazardous/regulated material in a non-permanent fashion. The Consultant must pay particular attention for the following materials:

a. Debris piles and/or evidence of dumping, both on the property exterior and within the structure(s)

b. Containers, drums, batteries, oil/water separator basins, or other features which may contain potentially hazardous/regulated materials

c. Fluorescent light tubes and (possibly PCB–containing) ballasts, high-intensity discharge (HID) and low-pressure sodium lamp bulbs

d. Mercury light switches, mercury containing thermostats, and mercury containing gas pressure regulators

e. CFC refrigerants (found in air conditioners, refrigerators, freezers, and dehumidifiers)

f. Electronics, emergency lighting batteries, smoke and carbon monoxide detectors

g. Fire extinguishers, compressed gas cylinders

h. Chemicals, pesticides, paints, solvents, used oil, fuels, and fuel tanks

i. Biological waste (i.e. vermin)

j. Medical waste (i.e. syringes) and controlled substances (pharmaceuticals or illegal substances)

k. Mechanical equipment (i.e. lawn mowers, compressors, engines etc.)

l. Scrap tires

m. Major appliances

n. Other fluids and unknown liquids

3. Inventory of Hazardous/Regulated Materials. The Consultant must inventory hazardous/regulated materials by type, quantity, size and location. The Consultant must observe and record labels on any containers or drums found on site, and the Consultant must assess and record the condition of any containers or drums (i.e. sealed, leaking, corroded, etc.).

4. Recommendations for Handling OR Removal and Disposal. The Consultant must prepare recommendations for the proper handling or proper removal and disposal of all waste streams based upon the following criteria:

a. All hazardous/regulated materials in excess of de minimis or typical household quantities must be removed and properly disposed prior to renovation

b. Liquid hazardous/regulated materials in excess of de minimis or typical household quantities must be sampled and analyzed for waste characterization and disposal.

c. Tires in excess of typical household quantities (typically 5 or more) must be identified for proper disposal prior to renovation

d. Any hazardous/regulated materials which may pose a fire or explosion hazard during renovation or transport must be properly disposed prior to renovation

e. De minimis or typical household quantities of hazardous/regulated materials must be documented as “miscellaneous” but do not require removal prior to renovation, assuming all renovation debris will be disposed in a Type II landfill

f. Equipment and wastes generated prior to renovation may also be regulated under the Resource Conservation and Recovery Act (RCRA) or the Toxic Substance

Control Act (TSCA).

5. Pre–Abatement Site Review. The assigned Renovation and/or Abatement Contractor may request a pre–abatement review of the assigned site(s) in order to clarify or better understand the results of the survey and inspection. Within four (4) business days of request by the assigned Renovation or Abatement Contractor, the Consultant must meet the assigned Renovation or Abatement Contractor on site to review and discuss the report. This requirement is limited to one (1) mobilization and review per site. The

Owner will not receive, process or approve any Change Order or additional fee for the

Pre–Abatement Site Review.

6. Discovery of Additional Materials or Quantities.

a. Re–mobilization and Inspection. If the assigned Renovation or Abatement

Contractor discovers additional (presumed or suspect) asbestos–containing materials or quantities or other hazardous/regulated materials or quantities, then the Consultant must re–mobilize to the site within two (2) business days of the request by the assigned Renovation or Abatement Contractor to inspect the additional materials or quantities. The Consultant must sample and analyze and report on any suspect asbestos–containing material identified by the assigned

Renovation or Abatement Contractor.

b. Sampling and Analysis. The Consultant must collect and analyze any samples resulting from this supplemental inspection in accordance with the standards, procedures and protocols outlined in Section - Survey and Inspection, Asbestos

3. However, the Consultant must direct the laboratory performing the analysis to return all results within twenty–four (24) hours of submittal.

c. Revised Report. The Consultant must incorporate the results of the inspection and sampling and analysis into a revised report. The revised report shall be titled

“Revised Hazardous/Regulated Materials Survey and Inspection Report.” The revised report shall have a clearly marked “Revised Date” on the front cover. The

“Revised Date” shall NOT replace the date of the original report. Both dates shall clearly appear on the cover page. The Consultant must provide an electronic copy of the revised report to the Owner and the assigned Renovation or Abatement

Contractor within three (3) business days of the supplemental inspection. The file name for the revised report shall include the word “Revised.” The Consultant must email an electronic (.pdf) copy of the completed report to the Owner. All revisions to the report must be highlighted in yellow.

7. Change Orders. The Owner will not receive, process or approve any Change Orders which would reimburse the Consultant for any costs associated with the discovery of additional materials or quantities.

Other Environmental Services as Needed – Single Family Home Repair programs can bring forth unique situations in which certain services are needed only rarely. This contract shall include other services which the Contractor is licensed and certified, where applicable, to perform. No work may be performed until a reasonable price quote, in line with the City’s cost estimate, has been provided and accepted.

• Return for failed lead clearances

• Return for failed asbestos clearance

• Per dust wipe (pb)

• Per soil sample

• Performing a new Lead Inspection/Risk Assessment initially conducted by another contracted firm

• Performing a lead clearance with a Lead Inspection/Risk Assessment conducted by another contracted firm

• Additional services not included in Scope of Services

Deliverables

• Expectations for deliverables are listed above under each service.

• EI Firm must communicate with the department if a Program Participant is negatively affecting deliverables.

• EI Firms must have someone on staff or available at their own expense that can provide translation services. Primary languages include Spanish, Arabic, Bengali.

• Lead Inspections, Risk Assessments, Combination Lead Inspection/Risk Assessments, Lead Clearances and Water Clearances have a MDHHS template that must be used by any contracted Environmental Investigation Firm.

• Acceptance: HHFS will submit a formal request for service per new service request to the

Environmental Investigation Firm. The Environmental Investigation Firm will be responsible for letting HHFS know within 2 business days if they are unable to fulfil and complete the requested service.

• Submit timely invoicing for completed service requests.

Goals and Objectives

• The goal of the Environmental Investigation (EI) Firm contracts is to ensure HHFS can properly meet the requirements of the various home repair programs and funders.

• Each program has unique requirements, and work will be ordered on an as needed basis from the contracted Environmental Investigation Firm(s).